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REID KER COLLEGE

REID KER COLLEGE. PATHFINDER FOR PECOS IMPLEMENTATION. SHARING THE PECOS EXPERIENCE. PHASE 1 implementation 10 th & 11 th March 9 Users (2 requisitioners, 3 level 1 approvers, 3 level 2 approvers, 1 backup receipter 4 Suppliers. To date 17 orders, (SPEND HERE) action dmv

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REID KER COLLEGE

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  1. REID KER COLLEGE PATHFINDER FOR PECOS IMPLEMENTATION

  2. SHARING THE PECOS EXPERIENCE • PHASE 1 implementation 10th & 11th March • 9 Users (2 requisitioners, 3 level 1 approvers, 3 level 2 approvers, 1 backup receipter • 4 Suppliers. To date 17 orders, (SPEND HERE) action dmv • Double entry temporarily • System built & users trained in 2 days

  3. SHARING THE PECOS EXPERIENCE • PHASE 2 commenced 3rd June • First 2 weeks included data gathering system build from work books for 74 users, liasing with 11 Suppliers for PECOS set up, testing & arranging training dates • Training commenced week 3. Discussed interface link • Other points perhaps to follow (action dmv) • Go live on 5th August

  4. BENEFITS REID KERR COLLEGE LOOKING FORWARD TO • HARD COST SAVINGS (already highlighted approx 11K of savings or potential savings via combination of collaborative procurement and PECOS) • £3.5K 3663 (existing Supplier) TUCO • £1.5K Alexandra (existing Supplier) • £4K Quothquan Farms • £1K BOC (existing Supplier)

  5. BENEFITS REID KERR COLLEGE LOOKING FORWARD TO • ACTIVITY COST SAVINGS (processing time, reduced postage, stationery etc.) • Order tracking by requisitioners • Better use of Procurement time • Search facility • Addition of Suppliers onto PECOS through time • Orders being despatched quicker as received electronically by Supplier

  6. Benefits Reid Kerr College Looking Forward To • Availability of technical information for reduced margin of error (manufacturer, specification, even pictures if available) • Best practice (workflow set, audit trail, terms & conditions)

  7. PECOS Nothing to be apprehensive about • Many benefits to be gained • Work book is useful tool (establish user list, default nominal codes, default delivery addresses, etc) • If possible select Suppliers with higher spends and transactions used across sections of your institution

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