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Standardization: Preparing For the archives of the Future, AGAIN

Standardization: Preparing For the archives of the Future, AGAIN. Conferentie Ontmanteling Archieven , Bonaire, August 31 th 2007. Today. Return to Yesterday’s Topics What is Standardization Shift to the Digital Age Standardization Projects Handboek Archiefbeheer

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Standardization: Preparing For the archives of the Future, AGAIN

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  1. Standardization:Preparing For the archives of the Future, AGAIN ConferentieOntmantelingArchieven, Bonaire, August 31th2007

  2. Today • Return to Yesterday’s Topics • What is Standardization • Shift to the Digital Age • Standardization Projects • Handboek Archiefbeheer • Guide to Descriptive Standards • Handboek Archiefvormers en Archieven • Requirements

  3. Return to Yesterday What is Standardization Shift to the Digital Age

  4. What is Standardization Standardization enables electronic exchange of archival information across platforms and across institutions

  5. Purpose of Standardization Coping with challenges of the digital age • Meeting public demand for more, faster access to information • Meeting professional demand for more exchange of information between and within institutions • Preserving digitalized archives through platform independence

  6. Paradigm Shift to Digital Age • Sherry Ortner & George Lakoff • “Metaphors We Think By” • “Key Symbols” • Key Symbol of 19th Century Mechanism: Steam Engine • Key Symbol of Today Network: Internet

  7. Social Transition to Digital Age • New technologies change public attitudes towards information • Public demand for more, faster access to information • Public expects participation, closer involvement with information production • As information becomes more important in society • Work processes will also rely more and more on the exchange of information within and between institutions

  8. Changing behavior of Information

  9. Back to the Future: Standardization Projects Handboek Archiefbeheer Guide to Descriptive Standards Handboek Archiefvormers en Archieven

  10. Overview Already Published • Standardization of Records Management Practices • Handboek Archiefbeheer Proposed • Standardization of Archival Description • Guide to Descriptive Standards • Intellectual Control • Handboek Archiefvormers en Archieven Nederlandse Antillen en Voorgangers

  11. Handboek Archiefbeheer

  12. Handboek Archiefbeheer • Made for Nieuwe Overheid, 2002 • Promotes Uniformity of Practices • Contains Guidelines for Closure & Selection • Recommends ISO15489 1&2 • Only lacking guidelines for: • e-archives, digital repository • Descriptive Standards

  13. Guide to Descriptive Standards

  14. Guide to Descriptive Standards Why Standardize Description? • Intellectual Control • Preserving context • Exchanging information across borders Why a guide to Descriptive Standards? • Condensing a vast and inaccessible literature for use as uniform guideline • Adapting standards to local contingencies

  15. Guide to Descriptive Standards Descriptive Standards • ISAD (G) • Fonds • ISAAR (CPF) • Corporate Bodies, Persons, Families • ISDF (Formerly, ISAF) • Functions, processes and activities that produce(d) archives • ISIAH • Institutions with Archival Holdings • EAD & EAC • An extension of XML for Archival Description

  16. Guide to Descriptive Standards How does the descriptive standard standardize? • It defines a set amount of elements of description • It defines a structure wherein the elements are to be arranged • It defines codes and machine-readable formats for description elements • Use of ISO 639-2, Codes for Language Names • Use of ISO 3166, Codes for Names of Countries • It allows the control of uniform access points • Controlled vocabulary • Linking other forms of name to standardized name

  17. Guide to Descriptive Standards • Examples from • ISAAR • EAD Invite to download ISAD (G) & ISAAR (CPF) from • http://www.ica.org/ • ISDF, ISIAH and ISAF will be published in 2008 during Kuala Lumpur Congress of the ICA

  18. Guide to Descriptive Standards New Possibilities of Archival Description • Linking Archival Information in Myriad Ways • Composing Information to Order • Powerful tool to overview and Intellectual Control • For Records Managers • For Administrators (and policymakers) • For Research Users

  19. HandboekArchiefvormers en Archieven

  20. Handboek Archiefvormers • Why such a guide? • To improve intellectual control • Why Now? • Tool for dismantling of Archives of the Netherlands Antilles • Tool for future consultation of archives

  21. Handboek Archiefvormers How will the guide be made? • Will use ISAAR (CPF) • Itemize institutions of Antilles government • Standardize their names, document their informal names • Document relations between: • institutions and archives • Institutions and other institutions • Will use ISDF too as soon as it is published in 2008 • To itemize and standardize work processes within Antilles government • Put these to use as access points

  22. Handboek Archiefvormers • Published first in conventional format • Book in PDF or HTML • Then as Dbase

  23. Requirements • Facilities • Finances • Technologies • Human Resources • Fifth Element: Support & Co-operation

  24. Final Overview • Standardization Projects • Handboek Archiefbeheer • Guide to Descriptive Standards • Handboek Archiefvormers en Archieven • Why the projects? • Improve intellectual control • Facilitate dismantling of Netherlands Antilles Archives

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