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“Maximize User Specified Fields” 2006-07

“Maximize User Specified Fields” 2006-07. Understand. Maximize. Create & populate. Developed by the QA Program Team Federal Student Aid. 1. 2. 3. Training Objectives. Understand User Specified Fields . Create and Populate User Specified Fields.

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“Maximize User Specified Fields” 2006-07

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  1. “Maximize User Specified Fields” 2006-07 Understand Maximize Create & populate Developed by the QA Program Team Federal Student Aid

  2. 1 2 3 Training Objectives Understand User Specified Fields Create and Populate User Specified Fields Maximize your analysis capabilities with User Specified Fields

  3. User Specified Fields User Specified Fields allow a user to track institutional information that pertains to individual student records. Institutional CriteriaAcademic CompetitivenessGrant & National SMART Grant Examples

  4. Why is this a reason to celebrate? Analysis Enhancement

  5. Review User Specified Field(s) in Analysis of Data

  6. Create a User Specified Field

  7. Create a User Specified Field

  8. Filter on User Specified Field(s) in Analysis of Data

  9. Uploading User Specified FieldsManually

  10. Uploading User Specified FieldsManually

  11. Uploading User Specified FieldsManually

  12. Preparation is everything… when it comes to writing your flat file.

  13. What you need to Create a FLAT ASCII FILE Identify your User Specified Field Populations Obtain the Record Layout Create your File http://ifap.ed.gov/qamodule/guidance.html

  14. Identify your User Specified Field Populations 1. Parent Taxes Paid > 50% of Parent AGI 2. Untaxed Income 3. Academic Competitiveness Grant 4. National SMART Grant

  15. Know your Population

  16. Must Have: H’ Y 250020001 12 School Verification. Flag 9 spaces SSN 10,11NAME ID

  17. Prepare Flat ASCII File1 Field to populate - EASY Note If only one field to populate: Regardless of Field Number, it can follow the Verification Flag. If record not selected for institutional verification– type N

  18. Activity #1 Create a flat ASCII file for the following student: G Test, Julia, 250-02-0003 User-Specified Field:01/N,02/Y,03/N, 04/N 250020003 G Y 02Y Why do we exclude User Specified Fields 01, 03 and 04?

  19. Prepare Flat ASCII File If you have more than one field to populate, it is more complex. Note the following:

  20. Prepare Flat ASCII File Possible Resource: Text Pad

  21. Activity #2 Create a flat ASCII file for the following student: G Test, Julia, 250-02-0003 User-Specified Field:01/N, 02/Y,03/Y, 04/N 250020003 G Y 02Y (Start Field for 03 would be 97 spaces) Why did we exclude 01 and 04?

  22. Upload User-Defined Data via Data Request to Populate User Specified Fields

  23. Uploading User-Defined Data to Populate User Specified FieldsCreate FLAT ASCII FILE

  24. DRIVE your Analysis Identify Institutional Verification Criteria as a User Specified Field and obtain detailed information without having to run ad hoc reports. D etermine Pell Impact R un Field Increments I dentify ISIR Fields that impact EFC V iew Verification Tracking Flags E valuate Student Detail Reports

  25. Maximize

  26. User Specified Field

  27. Field Change Report

  28. 2006-07 Timeline of Activitiesfor the ISIR Analysis Tool

  29. What have we learned? What is a User Defined Field. How to create a User Specified Field and upload User Defined Data. What User Specified Fields can do for your analysis.

  30. QA Regional Representatives Regions 1, 2, and 5 – Holly Langer-Evans – (617) 289-0136 Holly.Langer-Evans@ed.gov Regions 3 and 4 – Sharyn Hutson – (202) 377-4379 Sharyn.Hutson@ed.gov Regions 6 and 7 – Anne Tuccillo – (202) 377-4378 Anne.Tuccillo@ed.gov Regions 8, 9, and 10 – Michael Cagle – (206) 615-2586 Michael.Cagle@ed.gov

  31. Training Available on QA Web Site • QA Requirements for 2006 2007 • Getting Started in the QA Program  • What's New with the ISIR Analysis Tool for 2006 - 2007 • Creating Flat ASCII Files • Maximize User-Specified Fields 2006 - 2007 • Making the Most of your Analysis 

  32. Poll: Did you find this session Informative • [Live Meeting Multiple Choice Poll. Use Live Meeting > Edit Slide Properties... to edit.] • Very helpful - it answered all of my questions • Helpful - it answered most of my questions • Not Helpful - didn't address my concerns

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