Aid for Part-time Study (APTS)

1. Aid for Part-time Study (APTS)

2. Eligibility Requirements for Schools • Located in New York State (NYS) • Approved by the State Education Department (SED) to offer undergraduate degree programs • Participate in the NYS Tuition Assistance Program (TAP) • Offer a program of part-time study • Have a tuition charge of at least $100 per year for programs of part-time study

3. Institutional Application to Participate • Applications available on HESC website prior to the start of each academic year • Complete, sign and return to HESC by specified deadline for the academic year • School must designate a contact to serve as the institutional representative for the program • By submitting the application, the school agrees to adhere to the regulations and guidelines governing the program

4. Institutional Allocation • APTS is funded by a New York State annual appropriation, which is allocated to participating institutions • School receives notification of program funds available for the coming year prior to the fall term • Allocation amount determined by the previous fall part-time enrollment figures provided by the State Education Department

5. Institutional Allocation • Funds not used during the academic year revert to the state and cannot be used during a subsequent academic year • A reallocation of APTS funds, within sectors, is permitted

6. Student Application Process • Applications and instructions are available to schools on the HESC.ny.gov portal • A student must file a complete application with the institution for each academic year in which an award is sought • Institutions must retain student application forms for five years following the academic year • No final awards may be made until action on the budget is complete

7. Student Eligibility • Citizenship • Federal Guidelines • Residency • Requirements specific to New York State aid • Military Residency Waiver

8. Student Eligibility • Have graduated from high school in the U.S., earned a GED, or passed a federally approved "Ability to Benefit" test • Not be in default on a State or Federal student loan • Not be in default of any repayment of state awards

9. Student Eligibility • Enrolled as a part-time student • Be matriculated in an approved program of study in a NYS post-secondary institution

10. Student Eligibility • Be in good academic standing • Have received a cumulative passing average of a “C” after having received the equivalent of two full years of State sponsored aid. • Be charged at least $100 tuition per year • Not have exhausted TAP eligibility • Meet income eligibility limitations

11. Income Limitations • D= Dependent- income cannot exceed $50,550 • I= Independent-income cannot exceed $34,250 • C= Independent with dependents- income cannot exceed $50,550

12. Good Academic Standing • Satisfactory Academic Progress (SAP) • Pursuit of Program (POP)

13. Satisfactory Academic Progress • Student must earn, successfully complete, a minimum number of semester hours of credit, with a minimum grade point average • Must be checked every second semester • A second half payment is added to the first to become a whole payment • SED must approved SAP standard

14. Non-remedial Student SAP • First award year 2010-11 and thereafter must meet SAP requirements enacted in 2011 • First award year 2007-08 through 2009-10 must meet SAP requirements enacted in 2006

15. Non-remedial Student SAP • First award prior to 2006-07 continue to be subject to SAP requirements approved by the Commissioner of Education at that time • Institutions may choose to adopt for all students standards mandated in Education Law by requesting State Education Department approval

16. Remedial Student SAP • Students meeting the definition of "remedial student" are not subject to 2011 SAP standards • Use 2006 requirements

17. Definition of Remedial • Scores on college placement exam indicate need for remediation for at least two semesters, as certified by the college and approved by SED; or • Enrolled in at least six semester hours of non-credit remedial courses, as approved by SED, in the first term they received a TAP award; or • Is or was enrolled in an opportunity program (HEOP, EOP, SEEK CD)

18. Semester – BaccalaureateNon-remedial whose first year is 2010-11 and thereafter

19. Pursuit of Program (POP) • A student must earn a passing or failing grade in a percentage of the minimum course-load in each term an award is received • Must meet requirements every semester

20. Determining POP • Each payment counts • During each term of study in first year award is received, student receives passing or failing grade in at least one half (50%) of the minimum amount of study required • During each term of study in second year award is received, student receives a passing or failing grade in at least three fourths (75%) of the minimum amount of study required

21. Determining POP • During each subsequent term of study for which award is received, student receives a passing or failing grade in no less than the minimum amount (100%) of study required

22. Beneficial Placement • Beneficial Placement • Number of credits earned or number of payments received, whichever is more beneficial

23. Reinstatement of Good Academic Standing • Making up SAP at own expense • Absent for period of six months • Transfer to another school • Waiver

24. Waivers • One time Waiver of Good Academic Standing • C-Average Waiver

25. TAP Payment Points • Point system monitors number of payments • APTS recipients use TAP undergraduate points • APTS recipients use three (3) points per term at a semester school, two (2) points at a trimester/quarter school • Equivalent of four years of TAP payments for undergraduate study

26. Processing Flow • Recipient List • Institutional Roster of Recipients • Payment Reconciliation Report

27. Additional APTS Reports • APTS List of Students Currently in Loan Default • APTS Part-time Post-Certification Error List

28. Recipient List • Award cannot exceed $1,000 per term • Schools waive portion of tuition equal to the award amount

29. Create Initial APTS Recipient List 2012

30. Transmit APTS Transactions 2012

31. 2012 2012 2012 2012 02/21/2013 02/21/2013 02/21/2013

32. 2012 2012 2012 2012 02/21/2013 02/21/2013 02/21/2013

33. NAMASTE UNIVERSITY 2012-13 1111 CHURCHILL

34. View/Update APTS Transactions 2007

35. 1111 2012 2012 2012 10/11/2012 10/11/2012 10/11/2012 10/11/2012 10/11/2012 10/11/2012

36. 2012 SMITH Submit Button

37. 2012

38. 1111 2012 NAMASTE UNIVERSITY 233567890

39. 1111 NAMASTE UNIVERSITY 2012

40. /2012 NAMASTE UNIVERSITY 1111 2012-13

41. Deadlines • Recipients within 45 days of add/drop date • Certifications within 45 days of end date • Post Certification Changes within 30 days of the processing of the reconciliation report. • A revised reconciliation report will be generated after changes have been processed

42. Payments • Prepayment • Fall Reconciliation Payment • Spring Reconciliation Payment

43. Example of Reimbursement Group 1 Cert CPA $10,000.00 + Group 2 Non-CPA $ 1,000.00 Total Award = $11,000.00 10% of Total = $ 1,100.00* (*exceeds Group 2 total) Group 2 or 10% (lesser) -$ 1,000.00 Group 1 +$10,000.00 Total Payment = $11,000.00

44. Example of Reimbursement Group 1 Cert CPA $ 9,000.00 + Group 2 Non-CPA $ 2,000.00 Total Award = $11,000.00 10% of Total = $ 1,100.00* (*less than Group 2 total) Group 2 or 10% (lesser) - $ 1,100.00 Group 1 +$ 9,000.00 Total Payment = $10,100.00

45. Refunds • What generates a refund? • Post Certification Changes • Reduction of Award • Decertification of Previously Certified Student • Notification • Refund Request Sent to APTS Contact via Email Do Not Send Refunds Prior to Request From HESC

46. Resource • Aid for Part-time Study Handbook • www.HESC.ny.gov

47. Thank you Questions: Danielle Freeman, APTS Admin. dfreeman@hesc.ny.gov 518-473-3259