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International Exchange and the Registrar’s Office

April 07, 2010. International Exchange and the Registrar’s Office. The Registrar’s Office Role The Student’s Role : pre-departure The Student’s Role: after you arrive Course Descriptions Course Load Transfer of Credit to your Carleton University Record Before you return

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International Exchange and the Registrar’s Office

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  1. April 07, 2010 International Exchange and the Registrar’s Office

  2. The Registrar’s Office Role • The Student’s Role : pre-departure • The Student’s Role: after you arrive • Course Descriptions • Course Load • Transfer of Credit to your Carleton University Record • Before you return • Questions • www.carleton.ca/registrar Outline

  3. www.carleton.ca/registrar Approve courses to fit into your program in consultation with your department. Explain the credit transfer system for your institution. Maintain contact with you via your “My Carleton” connect account. Transfer your credits at the end of your study abroad. Study Abroad Designation The Registrar’s Office Role

  4. Ensure you have an active “My Carleton” connect account, check your email account regularly. (FIPPA) http://connect.carleton.ca • Check Exchange Database for courses that have already been evaluated • Major and minor forms were to be submitted to the departments for advising, and elective forms to be submitted on-line to the Registrar’s office by March 31st for 2010 Fall exchanges, and by October 15thfor 2010 Winter exchanges. • Download Course Evaluation forms from www.carleton.ca/registrar/internationalexchange.htm The Student’s Role-Pre-Departure

  5. Interdisciplinary Programs i.e: B. Humanities, Criminology, Human Rights, DIS, etc. – submit courses via the online electives form. • All BIB & B.Comm students are required to use the Sprott On-Line Form to submit their course descriptions at: • https://sprott.carleton.ca/send/bib_course_description.html • After the RO registers you in the full-time course indicator, go to Carleton Central and make fee payments. The Student’s Role -Pre-Departure

  6. You may not be able to register in your courses until you arrive • Registration may be similar to experience at Carleton • Changes may occur after you arrive • No guarantee of space in courses • Timetable conflicts The Student’s Role- After you arrive

  7. Contact your Registrar Specialist immediately if there are any changes to your course selection or registration. • Submit any new courses for evaluation online to: www.carleton.ca/registrar/internationalexchange.htm • Notify your Registrar Specialist when your registration is completed at the host University. The Student’s Role- After you arrive

  8. In order to have courses evaluated you must provide: • The original course description in the language of the school with source (i.e.: Calendar or website). • The year level at the host university. • Translation of course descriptions. • Identity of translator (i.e.: yourself, google, etc.). • Credit weight of each course according to host institution (i.e.: ECTS, units and credit points). • Submit more courses for evaluation than the number of courses you intend to register for. - Rule of thumb: double your credit value Course Descriptions

  9. Students are required to register in a full time course load as defined by Carleton University for academic and financial purposes. One course at another University does not necessarily equal 0.5 Carleton credits. The number of credits transferred depends on the number of credits completed. i.e.: 6 ECTS = 0.5 CU credits Course Load

  10. Once you have confirmed your registration, a grade of CEX (current exchange) will appear on your audit and you will receive a confirmation email. • Successful credit (or pass) will appear as EXC on your audit and your Carleton University transcript (The grade is not transferred). Transfer of Credit to your Carleton University Record

  11. Failures DO transfer to your Carleton record and will appear on your official transcript as an F. • Transferred F’s will be calculated into your CGPA until the credit is replaced. • Your Registrar Specialist will notify you through My Carleton Connect email to confirm your transfer credits are on your Carleton record. • If transferred credits are not sitting where you feel they should be on your audit, please consult with your departmental advisor. Transfer of Credit to your Carleton University Record

  12. Prior to your departure, make arrangements for your transcript to be sent to Christine Marland, International Student Exchange Coordinator, International Student Services Office (ISSO), Rm 128 University Centre, Carleton University • Transcripts may be delayed. - Year level increase for registration purpose (assume successful completion of courses) • Graduation – review deadlines and application on Carleton Central. • Have Fun!!! Before you return

  13. Carleton University Registrar’s Office 1125 Colonel By Drive 300 Tory Building Ottawa, ON K1S 5B6 Tel: (613) 520-3500 Fax: (613) 520-4410 registrar@carleton.ca

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