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A AROHAN P OORNIMA 2013

A AROHAN P OORNIMA 2013. INTRA PGC ANNUAL TECH- CULT -SPORTS FEST 08 th to15 th November, 2013 Website: Email: aarohan@poornima.org. What and When?. Duration : 05 days Dates : 8 th -15 th Nov Level : Intra PGC Type of events : Tech-Club-Sports- Cultural

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A AROHAN P OORNIMA 2013

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  1. AAROHAN POORNIMA 2013 INTRA PGC ANNUAL TECH-CULT-SPORTS FEST 08th to15th November, 2013 Website: Email: aarohan@poornima.org

  2. What and When? • Duration : 05 days • Dates : 8th-15th Nov • Level : Intra PGC • Type of events : Tech-Club-Sports-Cultural • Timing : 9am to 4pm AAROHAN POORNIMA 2013

  3. Realization of talent Planning Leadership Experimentation Competition Bonding Creativity Confidence Responsibility Time Management Resource Utilization RecreationExperience Success!! Why Aarohan? AAROHAN POORNIMA 2013

  4. History in the making… AAROHAN POORNIMA 2013

  5. The Governance Structure AAROHAN POORNIMA 2013

  6. ADVISORY AND GOVERNING GROUP (AGG) CORE PLANNING AND MANAGEMENT GROUP (CPMG) GROUP ADVISORS* & GROUP COORDINATORS** (Event Group) GROUP ADVISORS (Management Group) EVENT ADVISORS GROUP COORDINATORS & VOLUNTEERS EVENT COORDINATORS & VOLUNTEERS Note: *ADVISORS: Faculty **COORDINATOR/Volunteer: Students AAROHAN POORNIMA 2013

  7. Advisory and Governing Group (AGG) • Dr. S.M Seth, Chairman, PGC (Chairman) • Sh. R.K Agarwal, Advisor, PGC • Sh. Shashikant Singhi, Director General, PGC • Dr. R.P Rajoria, Director, PCE • Dr. Rakesh Duggal, Director Academics, PGC • Dr. N.C. Bhandari, Campus Director, PGI • Sh. H.S Shekhawat, Director, Infrastructure • Sh. M.K.M Shah, Director, Admin & Finance • Smt. Renu Singhi, Advisor, PAA • Dr. Omprakash Sharma, Principal, PCE • Prof. Ajay Bansal, Director, PIET • Dr. A.K Jain, Dean, PGI AAROHAN POORNIMA 2013

  8. Core Planning and Management Group (CPMG) • Sh. Rajeev David, Proctor-in-Chief, PGC (Event Chair) • Sh. Ashwini Lata, Warden-in-Chief • Dr. Vandana Sharma, Dean, Soft skills, PGC • Dr. Rekha Nair Dean B.Tech 1st Year ,PGC • Dr. Gautam Singh, Registrar, PIET • Ms. Monika Surana, HOD, Exam Cell, PCE • Sh. Aditya Sharma, Registrar, PGI • Sh. Mukesh Taker, Sports Officer, PGC • Sh. Simranjeet Singh, Proctor, I year, PIET • Sh. Praveen Singhvi, Mess Manager, PGC • Sh. B.P Yadav, Transport In charge, PGC • Sh. Pushpendra Mudgal, Administrative Secretary to Chairman, PGC • Sh. VedanshuVashisth, Asst. Prof, PGI • Ms. Peeyusha Tiwari, Asst. Prof, PCE • Sh. Hamid Khan, Trainer, P-PROSKEP • Ms. Poonam Malpani, Asst. Prof, PIET AAROHAN POORNIMA 2013

  9. CPMG STUDENT COODINATORS AAROHAN POORNIMA 2013

  10. Working Groups AAROHAN POORNIMA 2013

  11. Event Group Distribution AAROHAN POORNIMA 2013

  12. Management Group Distribution AAROHAN POORNIMA 2013

  13. LIST OF GROUP ADVISORS AAROHAN POORNIMA 2013

  14. AAROHAN POORNIMA 2013

  15. Events Offered AAROHAN POORNIMA 2013

  16. Technical Events AAROHAN POORNIMA 2013

  17. Technical Events AAROHAN POORNIMA 2013

  18. Club & Literary Events AAROHAN POORNIMA 2013

  19. Club and Literary Events AAROHAN POORNIMA 2013

  20. Sports Events AAROHAN POORNIMA 2013

  21. Sports Events AAROHAN POORNIMA 2013

  22. Cultural Events AAROHAN POORNIMA 2013

  23. Event Advisors (Technical) AAROHAN POORNIMA 2013

  24. Event Advisors (Club & Literary) AAROHAN POORNIMA 2013

  25. Event Advisors (Sports) AAROHAN POORNIMA 2013

  26. Event Advisors (Cultural) AAROHAN POORNIMA 2013

  27. Roles and Responsibilities AAROHAN POORNIMA 2013

  28. Responsibilities of CPMG • To Motivate students to participate enthusiastically in AAROHAN POORNIMA 2013 • To prepare the detailed plan and working structure of the fest. • To follow all the guidelines and targets proposed. • To coordinate activities at group level, collect instant feedback and take decisions in order to attain best possible results. • To provide all the formats to concern group advisors. • To resolve all sorts of problems and issues of working groups for better and efficient output. • To ensure effective execution of all events and to support all managerial groups in their respective tasks at the 11th hour. • To maintain discipline . • To distribute T-Shirts among Student Co-ordinators & Volunteers. AAROHAN POORNIMA 2013

  29. Responsibilities Of Group Advisor • Overall in-charge of respective Group (Event/Mgmt.) . • Group Advisor of Event Category will form the event advisor for each event from his/her respective campus. • To ensure the fulfillment of all the deadlines concerning execution and reporting. • To co-ordinate with Management Group Advisor if required. • Only Group advisors are required to report Chief Co-ordinator AAROHAN for all purposes. • To provide & Collect all formats from event advisors. • To attend daily meeting of CPMG from 3:00 PM to 4:00 PM at PJF office for sharing information. • To act as a motivator and promoter for Event Advisors & participants . • To prepare and submit final report of all activities to Chief Co-ordinator AAROHAN AAROHAN POORNIMA 2013

  30. Role Of Event Advisors To work under the guidance and advise of group advisor. To work as overall in-charge of Event. To ensure massive participation of students of all institutions. To prepare, coordinate and supervise execution plan of event. To appoint Event Documentation Coordinator(EDC), Coordinators & Volunteers. To distribute daily coupons (valid for the date of issue only) to coordinators and volunteers. To work as arbitrator in critical situations. Interact & coordinate with respective group advisor and if required to Mgmt. Group. To prepare and submit report of respective event to Group Advisor on daily basis. To form rules and regulations of their respective event. To invite judges/referees (among PGC Faculty members and parents). To decide draws and ensure availability of venues, equipments and support system. To maintain and provide all information related to documentation / data through Event Documentation Coordinator (EDC). To Maintain proper communication with coordinators and volunteers. AAROHAN POORNIMA 2013

  31. Hospitality And Help Desk • To invite guests and dignitaries from and outside Poornima Foundation for inauguration of various events. • To receive the invited guests and escort them to appropriate venues. • To help the students with all kind of information (for eg. Exact venue of event, contact details of respective coordinators and volunteers etc.). • To establish and operate computerized help center with provision to make announcement regarding status & commencement of events, results, transport etc. • To ensure media coverage in all major news papers/channels with measurable output. • Decoration of campus with flags and hoardings. • Calling parents for inauguration and judging in events. • Photography and video shooting of events. • Publish of a newspaper for Aarohan Poornima 2013. AAROHAN POORNIMA 2013

  32. Facilities • To design, publish and operate bus transport system during the event with details of routes, bus numbers, timings and drivers. • To arrange for escort of invited guests. • To arrange intra campus transport at regular interval. • To arrange and publish details of one emergency vehicle in each campus. • To make First-Aid box in each campus and to appoint designated faculties for its operation and to issue Wheel-Chair & Stretcher. • To design a system for making hygienic and healthy food items available. • To design and publish details of items along with their price which will be available on stalls. • To design and publish details of available facilities in PGC mess along with time schedule. • To design and publish the system of refreshment for invited guests. AAROHAN POORNIMA 2013

  33. Stores • To design and publish the process of procurement of materials, issue and return of consumable and non-consumable materials. • To coordinate with group advisors for possible requirements of materials and arrange to purchase the same. • To issue the material as per defined process. • To maintain proper records and submit a report specifically highlighting misuse/inappropriate use of materials at the end of the fest. • To make available materials for welcoming the guests. • To arrange for the payment of the invited referees from outside Poornima Foundation. AAROHAN POORNIMA 2013

  34. Website and Registration • To publish all the details of Aarohan Poornima 2013 on the website comprising schedule, registration forms, necessary contact details etc. • To train the students about the procedure of registration for participating in Aarohan Poornima 2013 • To ensure proper functioning of registration mechanism which is yet to be decided and to provide list of participants at-least 03 days prior to the event. • To generate regular reports (event wise/group wise) for documentation purposes. • To update the details/results of events on website on daily basis. • To upload event photographs on daily basis. • To set-up LCD systems for information display. • To set-up information center at all the three campuses. AAROHAN POORNIMA 2013

  35. Discipline • To design the overall security system for Aarohan Poornima 2013 and provide sufficient training/drill to each individual involved in maintenance of discipline. • To design specific security arrangements during cultural programs, take approval from local administration and police. • To create internal intelligence network at all campuses and channelize the flow of information for effective redressal. • To ensure issue of PGC I-Card to each student well before start of the event. • To ensure the participation/entry in events through PGC I-Cards only. • To arrange Ambulance vehicle with medical staff. • To strictly keep a check over OUTSIDERS. • To detect and take immediate actions in situation of mob formation and chaos. AAROHAN POORNIMA 2013

  36. Publication and Documentation • To act as a single body responsible for creating reports and results instinctively with the coordination of Website and Maintenance Group. • To be in touch with all the Documentation Coordinators at all level i.e. events and groups. • To give and take reports, results, data and formats with other Management Groups, as and when required, for efficient working in Aarohan Poornima 2013 • Post event, to collect and retrieve reports from Advisors at all level i.e. events, groups etc. and submit them to CPMG AAROHAN POORNIMA 2013

  37. Role of Group Coordinators & Event Coordinators To assist advisors in designing & detailing of events inline with overall objective of Aarohan Poornima 2013. To work with the spirit of togetherness, teamwork & mutual respect. To arrange resources for successful execution of event. The designated Group Documentation Coordinator (GDC) and Event Documentation Coordinator (EDC) to prepare / submit required data and documentation under supervision of advisor. To coordinate various execution attributes on/off the field. AAROHAN POORNIMA 2013

  38. Role of Volunteers To work under supervision & guidance of Coordinators. To manage resources . To work as support system for participants. To carry out activities as per time schedule. AAROHAN POORNIMA 2013

  39. Participation Mechanism • Total students in PGC (Engg. Stream) : 7132 • Participation Allowed (per student) : 03 (Individual) • Target participation (to be generated) : 21,396 Note: • Participation in at least 01 Technical event is compulsory. • Advisors & Authorities are not eligible for participation. • Group coordinators and CPMG Student coordinators will be allowed to participate in one event of their choice. • Event Coordinators & Volunteers cannot participate in their respective event. • In case of team events, teams will be formed on department level and all members of the team will be from same department of the college. The registration of team events will be compiled by HOD in the prescribed format and will be uploaded on the registration portal. • For outdoor sports events, only one team per department forwarded by HOD will be accepted. For Technical and Club Team events a maximum of three (03) teams per department will be allowed to participate. • Participation in team events will be over and above keeping intact the above considerations. AAROHAN POORNIMA 2013

  40. Points To Ponder… • Department Level team formation • 1st year department of PCE will be divided into 3 separate departments (Group A,B,C). • PIET 1st year will be one department. • PGI 1st year will be one department . • All higher classes (2nd yr, 3rd yr and 4th yr) of each branch / discipline will be treated as one department. • M.Tech as a whole will be treated as one department Note: In case of outdoor sports events (except for musical chair), the formation of girls team will be as follows: • First year department (all branches combined) will be considered as one department • Higher classes (all branches combined) will be treated as one department AAROHAN POORNIMA 2013

  41. Fundamental Rules & Regulations • Judges/Referee/Group Advisor’s/Event Advisor’s decision will be final & binding. • Judges coming from outside PF may be offered Rs.400/- against use of their personnel conveyance. • Participants have to follow the rules & regulations that are decided for the event. • Participants will have to maintain the dignity of event as well as institution. • Carrying Identity Card throughout the Fest is compulsory for faculties and students. • During the Aarohan Poornima 2013 all the Advisors & Faculty members will not be allowed to take leave. For emergency condition permission will be granted only by Director General, PGC. AAROHAN POORNIMA 2013

  42. Discipline Regulations • Group & Event Advisors along with members of discipline committee will be authorized to take on the spot action against students involved in any act of indiscipline. • Types of indiscipline: 1. Inviting anybody from outside Poornima Foundation. 2. Using abusive language & personal commenting. 3. Objecting decision of Judges/Advisors. 4. Misbehaving with organizing teams, faculty & staff members on duties. 5. Consumption of alcohol or entering campus under influence of alcohol. • Actions: 1. Cancellation of participation in one/more/all events. 2. Suspension from Tech Fest. 3. Suspension/Termination from college under existing PGC norms. AAROHAN POORNIMA 2013

  43. Important dates and Timeline AAROHAN POORNIMA 2013

  44. AAROHAN POORNIMA 2013

  45. DEADLINES AAROHAN POORNIMA 2013

  46. Informal Activities • Organizing Fun Games. • Commentary & Music. • On the Spot Celebrations. • Student Corners. • Extra number of T-Shirts on actual cost basis in order to promote Poornima brand. AAROHAN POORNIMA 2013

  47. Special Arrangements • Canteen/Provision open at all venues within easy approach from 08:00 AM TO 04:00 PM • Hostel mess available to Hostellers & Day Scholars (on payment basis) between 11:00 AM TO 02:00 PM • Mess of all campuses will run as per regular schedule for their respective Hostel students. • Students living in Himalaya Boys hostel will avail their lunch in PIET Mess. AAROHAN POORNIMA 2013

  48. Transport Facilities • Transport facility will be available as per following: • Arrival time : 08:00 AM • Departure Time : 04:00 PM • Free transit arrangement to/from all campuses available at an interval of 20 minutes, From both ends (PCE to PGI and PGI to PCE). NOTE: Pick-up time will be decided by the transport department of PGC and will be circulated in time. AAROHAN POORNIMA 2013

  49. Marks & Attendance Distribution • Participation in 01 activity : 3 marks • Participation in 02 activities : 3+2 marks • Participation in 03 (or more) activities : 3+2+2 marks • If winner or runner up in any event: 3 marks • Attendance Calculation : 04 per event • IF ANY STUDENT FAILS TO REPORT AFTER REGISTERING IN HIS/HER RESPECTIVE EVENT(S) THEN THERE WOULD BE A DEDUCTION OF EQUAL MARKS. AAROHAN POORNIMA 2013

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