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City of Houston Fleet Management Department

City of Houston Fleet Management Department. Table of Organization. Fleet Management Department. 350 FTEs. Director’s Office. Business Division. Operations Division. 2 FTE. 27 FTE. 321 FTE. Department Management Emergency Management. Business Management

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City of Houston Fleet Management Department

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  1. City of HoustonFleet Management Department

  2. Table of Organization Fleet Management Department 350 FTEs Director’s Office Business Division Operations Division 2 FTE 27 FTE 321 FTE • Department Management • Emergency Management • Business Management • Financial Management • Asset Management • Fuel Management • Parts Vendor Management • Data Management • Operations Management • Vehicle Maintenance • City Motor Pool • Outside Services

  3. Organization Update Status of structuring the department • Position interviews will be complete by March 11 • 256 mechanics are directly supported by 65 FTEs • 3.9:1 ratio of mechanics to support staff • Maintenance & Fuel are our two main core services • 97% of the operating budget support these services

  4. Fuel Program Update In 2010, the City managed 99 fuel sites • 29 sites have been closed • Of the 70 sites that are currently open, – 11 more sites have been identified for closure – 17 additional sites are under evaluation Note None of the City’s designated 32 emergency management fuel sites are being closed

  5. Parts Turnover Update NAPA Parts Project is underway • Fire Parts Room turnover will occur March 21 • Police Parts Room turnover is scheduled for April 8 • SWD Parts Room turnover is scheduled for May 8 • Possible return of 10-15% higher than expected

  6. Revenue & Savings Update

  7. Best Practices • Implement a quality information system (complete) • Outsource supply chain management (in progress) • Establish motor pools (in progress) • Right-size the City’s fleet • Establish life-cycles for vehicles and equipment • Develop a vehicle capital replacement plan • Implement environmental practices • Standardization (vehicles and policies)

  8. Standardization - Policy • Recap (retread) tires are proven both safe and good for the environment (15 gal oil less/less scraps). • SWD has recapped truck tires for many years. • Other departments buy new at $401 per tire. • Cost for a recap tire is $85.00. • Last two years PWE used 2,714 new tires. • Recap vs. new tires difference = $857,624

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