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Accountable articles

Accountable articles. Registration-Objectives. Registration makes the mails accountable in the transmission Delivery to the addressee under acquaintance. In case of loss, department pays compensation up to a maximum of Rs. 100/-. Articles can be sent as registered.

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Accountable articles

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  1. Accountable articles

  2. Registration-Objectives Registration makes the mails accountable in the transmission Delivery to the addressee under acquaintance. In case of loss, department pays compensation up to a maximum of Rs. 100/-

  3. Articles can be sent as registered Except Post card all other 9 articles be sent under Registered service I class mail Letters Letter cards II class mail 3) Book packets Book packets containing Printed Books Book packets containing Periodicals Sample or Pattern packets Blind Literature packets Registered Newspapers Parcels

  4. Tariff of Registration Postage(as per weight) (letter or parcel) Registration fee( compulsory) - Rs.17-00 Acknowledgement card (optional) Rs. 03-00

  5. Exercise 3.1

  6. Examination of article for registration Examine weight : ( Letter-2kg, Book Packet-5kg, Sample packet-2kg ) Examine condition of the article-should be properly packed. Ensure Name and address of addressee and sender along with pin code on the article.

  7. Booking of regd. Article(manual) Issue RP-51 receipt – Single copy Write amount of stamp affixed Write letter with Ack or without Ack Write Name of addressee , destination with pin code. Impress date stamp on back side of the receipt

  8. RP-51 (Receipt to customer)

  9. Demo of acknowledgement

  10. Booking of regd. Article(official entries) Before handing over the receipt to the customer write official entries on the article-Receipt number with prefix RL or RLAD & date of booking below the number or prefix RL followed by receipt number/A and date of booking below the number Impress name stamp below the number Deface the postage stamp Hand over the receipt to the customer Write the RL number in the remarks column of BO account and second page of the BO daily account and keep it ready for despatch

  11. Postage Stamp/ Frank impression (If any) Demo of Registered letter RL 5338 /A 16.02.2012 Model BO REGISTERED LETTER WITH ACK TO, Dr. Jayant Patel EYE SPECIALIST NO. 5, M G. ROAD, NAVSARI – 396 445. FROM: Ms. Sushma KRISHNA JEWELLERS HARNI ROAD, Mysore – 570010.

  12. Demo of RL with Bar code

  13. RNet Rnet software is introduced on July 2011 Track & Trace facility is available for all Registered articles For making Track & Trace facility available articles have to be bar-coded with 13 digit barcode BO is supplied with bar code Barcode is to be affixed on the articles in stead of 4 digit number written on it. If bar code is not supplied to BO,AO will affix the bar code number and will intimate the BO the barcode number corresponding to each article For complaint handling bar code is to be referred

  14. Exercise 3.2

  15. Value Payable To cater the needs of customers who wish to pay the amount of goods on delivery to them at their premises Value payable system helps traders to recover the cost of goods supplied to their customers by means of MO system

  16. Value payable Following articles can be booked as VP Letters Parcels Book Packets Newspaper Periodical

  17. Value payable-Tariff Postage(as per weight) Registration fee(compulsory) --Rs.17-00 VP fee Up to Rs 20/- Rs.2-00 21/-50/- Rs. 3-00 Above 50/- Rs. 5-00 Insurance fee if insured as per rates Insurance of the article is compulsory if VP amount exceeds Rs. 500/- unless articles is having contents of no intrinsic value

  18. Value payable-Examination of article Examine Weight : Letter-2kg, Book Packet-5kg, Sample packet-2kg, Parcel-10kg (For BOs) Examine value: Minimum 1.00 Maximum Rs. 5000/- Examine condition :Should be securely packed Ensure Name and address of addressee and sender . Ensure Superscription VP/INS VP followed by the value in words and figures.

  19. Value payable-Examination of article Examine postage stamps affixed on the article: should be correct and sufficient according to weight and type of article(postage + Registration fee + VP fee) Enclosure: Value Payable Money Order form filled by sender/ remitter.( Particulars on articles and Value Payable Money Order forms should agree.) No acknowledgement

  20. Booking of VP article-Manual Issue MS 87(a) receipt-Duplicate , Double sided carbon a. Write the word ‘VP letter’ or ‘ VP parcel’ b. Name & address of addressee (Destination with pin code.) on the top c. Value of the article d. Name & address of the sender e. Signature of the BPM (write side bottom)

  21. Booking of VP article-Manual 2.Before handing over the receipt to the customer write official entries on the article -Receipt number with prefix VPL & date of booking below the number 3.Impress name stamp below the number 4.Deface the postage stamp 5.Hand over the first copy of receipt to the customer 6.Write the VPL number in the remarks column of BO account and second page of the BO daily account and keep it ready for despatch

  22. Postage Stamp/ Frank impression (If any) Demo of a VP letter VP No. (MS-87(a) & Date O/o Booking V P LETTER FOR Rs.100/- (RUPEES ONE HUNDRED ONLY) TO, Dr. Jayant Patel EYE SPECIALIST NO. 5, M G. ROAD, NAVSARI – 396 445. FROM: Ms. Sushma KRISHNA JEWELLERS Bangalore Road Mysore – 570010.

  23. Exercise 3.3

  24. Insurance-Objective Insurance covers all risks in course of transmission. Unlike registration, in case of loss department pays compensation up to the extent of value of the article/contents or the amount for which article was insured which ever is less Following articles can be booked as Insured Letters Parcels B.O. can book Insured articles up to the value of Rs 600/

  25. When Insurance is compulsory If articles contains: Bullion (Gold/Silver/Platinum etc. Precious stones Currency notes & Coins VP exceeding RS. 500/- except articles with contents of no intrinsic value

  26. Tariff of Insured articles Postage(as per weight) (letter or parcel) Registration fee(compulsory) --Rs.17-00 Insurance fee(compulsory) Up to Rs 200/- fee Rs.10-00 for every additional 100 or part Rs 06-00 Acknowledgement (compulsory & free)

  27. Examination of Insured article Examine weight: Letter-2kg, Book Packet-5kg, Sample packet-2kg, Parcel-10kg (for BOs) Observe Limit :Value up to 600/ only Check Name and address of addressee and sender Ensure Superscription: VP/INSVP followed by the value in words and figures. Examine postage stamps affixed on the article: should be correct and sufficient according to weight and type of article(postage + Registration fee + Insurance fee +VP fee if insured VP) Size as per condition of concerned ordinary mails. See that is enclosed in a strong cover which has been securely pasted and sealed with fine wax bearing a private mark

  28. Booking of Insured articles a. Issue MS 87(a) receipts -Duplicate b. Write ‘ An insured letter’ or ‘An insured parcel’ opposite to the printed entry received…. c. Write name and address of sender and addressee in the space provided d. Impress date stamp and sign(BPM) on both the copies

  29. Receipt for Insured article

  30. Postage Stamp/ Frank impression (If any) Demo of Insured articles INS No11/02.02.2012 Model BO (weight fifty grams 50 grams) INSURED LETTER FOR Rs. 500/- (RUPEES FIVE HUNDRED ONLY) TO, Dr. Jayant Patel EYE SPECIALIST NO. 5, M G. ROAD, New delhi – 110001 FROM: Ms. Sushma KRISHNA JEWELLERS Main Road Mysore – 570010.

  31. Demo Of Reverse Side Of Insured Letter Date Stamp

  32. Exercise 3.4

  33. Speed post A service for providing time-bound and guaranteed delivery of letters, documents and parcels across the nation and around the world A world known premium mail product of India post Started in August 1986 Branch offices in some circles are authorised to book speed post articles

  34. FEATURES Tariff will be calculated based on weight and distance Delivery on holidays Special discount for Bulk Mailers Separate tariff for local articles One India one rate for articles up to 50 gms Proof of delivery on additional payment of Rs.10/- Speed Post offers  money-back guarantee, under which Speed Post fee will be refunded if the consignment is not delivered within the published delivery norms

  35. Speed Post- tariff * includes services tax and education cess

  36. Booking of speed post article The procedure for booking, despatch and delivery is almost similar to registered letters, excepting that Receipt is in duplicate, with address of Addressee &sender( I- copy- sender, II – copy – Office copy) Telephone number of sender and addressee may be added Separate list is prepared for despatch and sent to AO Proof of delivery is also dealt like a registered Post article.

  37. Exercise 3.5

  38. Parcel For transmission of goods, Parcel system is very useful. -To be presented at counter for posting -In addition to the goods, one communication can also be sent inside a Parcel. -Home delivery charges for Parcels weighing above 5 KGs is Rs 5/- and is to be prepaid at the booking point -Size as per condition of concerned ordinary mails and properly packed. -Name and address of addressee and sender along with pin code. -Size as per condition of concerned ordinary mails and properly packed. -Name and address of addressee and sender along with pin code.

  39. Weight & Rates Maximum Weight For or from BO - 10 KG For or from SO or HO - 20 KG Tariff

  40. Examination of parcel Examine weight :Maximum weight 10 kg Examine condition of the article-should be properly packed. Ensure Name and address of addressee and sender along with pin code on the article.

  41. Booking of parcel a. Issue RP-51 receipt b.Write Registered letter or packet c.Write name and address of the addressee d.Write name and address of the sender e.Impress date stamp d.BPM to sign

  42. Exercise.3.6

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