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Proofreading Fundamentals

A superb and inexpensive restaurant; fine food expertly served by waitresses in appetizing forms. (Rozakis, 121) For sale: An antique desk suitable for a man with thick legs and large drawers. (Rozakis, 122)

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Proofreading Fundamentals

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  1. A superb and inexpensive restaurant; fine food expertly served by waitresses in appetizing forms. (Rozakis, 121) • For sale: An antique desk suitable for a man with thick legs and large drawers. (Rozakis, 122) • For sale: Mixing bowl set designed to please a cook with a round bottom for efficient beating. (Rozakis, 122)

  2. Proofreading Fundamentals Instructor: Lisa Overedit@articulatewriting.comhttp://resources.articulatewriting.com

  3. Objectives • Proofreading or Editing? • What is Proofreading? • Why Proofread? • Proofreader’s Knowledge • Proofreading Techniques and Practice • Proofreading Online • Working with Copy Editors and Designers

  4. Proofreading or Editing? • Exercise: Place each task into one of two piles —“proofreading” or “editing”

  5. Proofreading or Editing? Editing • Ensures clarity • Ensures correct word choice • Improves phrasing • Improves organization • Suggests new approaches and ideas

  6. Proofreading or Editing? Proofreading • Corrects spelling • Corrects punctuation • Corrects grammar • Ensures correct and consistent style • Ensures correct and consistent format

  7. Proofreading or Editing? When do you edit? • Editing occurs before a document is set in type and formatted When do you proofread? • Proofreading occurs at two separate times • After a document is edited • Cold Proofing • After a document is laid out for printing • Proofing Against a Manuscript

  8. What is Proofreading? Proofreading involves careful reading to make sure writing is free from mechanical and grammatical errors.

  9. Why Proofread? Inaccuracies and inconsistencies • Weaken a writer’s authority • Distract and confuse readers • Reflect badly on the company or organization

  10. Proofreader's Knowledge • Proofreader's Marks • Common Usage and Spelling Errors • Grammar and Punctuation • Stylebook and Style Sheet • When to Stop, Look, and Look Again

  11. Proofreader's Knowledge • Proofreader's Marks • “Proofreader’s Marks” • Exercise: “Practice with Proofreader’s Marks” • Companion Web Site

  12. Proofreader's Knowledge • Common Usage and Spelling Errors • Commonly Misspelled Words (PDF) • Commonly Confused Words (PDF) • Homonyms, Homophones, and Homographs (PDF) • Common Mistakes (PDF) • Companion Web Site • Exercise: Common Usage and Spelling Errors • Write a sentence or short paragraph that contains one or more of the common usage and spelling errors. • Switch your paper with a classmate and correct that paper.

  13. Proofreader's Knowledge • Grammar and Punctuation • Rules for Writers 6th edition by Diana Hacker • Chicago Manual of Style 16th edition • Associated Press Stylebook • Homonyms, Homophones, and Homographs (PDF) • Grammar Book (PDF) • Oxford Online Dictionaries: Better Writing: Grammar • Companion Web Site

  14. Proofreader's Knowledge • Stylebook and Style Sheet • Chicago Manual of Style 16th edition • Associated Press Stylebook • Company or Project Style Sheet • Companion Web Site

  15. Proofreader's Knowledge • “When to Stop, Look, and Look Again” • Companion Web Site

  16. Proofreading Techniques and Practice • Read Slowly and Read Every Word • “Little Lily’s Goldfish”

  17. Proofreading Techniques and Practice • Read Slowly and Read Every Word • Read Out Loud • “Little Lily’s Goldfish” • “Conversation with a Police Officer”

  18. Proofreading Techniques and Practice • Read Slowly and Read Every Word • Read Out Loud • Isolate the Text with Opaque Object • “Skydiver”

  19. Proofreading Techniques and Practice • Read Slowly and Read Every Word • Read Out Loud • Isolate the Text with Opaque Object • Read Backwards • “Skydiver” • “Plane Trip”

  20. Proofreading Techniques and Practice • Read Slowly and Read Every Word • Read Out Loud • Isolate the Text with Opaque Object • Read Backwards • Circle Every Punctuation Mark • “Thirsty Tourist”

  21. Proofreading Techniques and Practice • Read Slowly and Read Every Word • Read Out Loud • Isolate the Text with Opaque Object • Read Backwards • Circle Every Punctuation Mark • Have Another person Proof with You • “The Parking Ticket” • “Beware of Dog”

  22. Proofreading Techniques and Practice • Read Slowly and Read Every Word • Read Out Loud • Isolate the Text with Opaque Object • Read Backwards • Circle Every Punctuation Mark • Have Another person Proof with You • Put the Project Away for a Few Days • Use a Check Sheet and Work in Phases

  23. Proofreading Techniques and Practice • More Practice • “Expectant Fathers” • “Dead Dog” • “Washing the Dog” • “A Gift for the Teacher” • “The Imposter” • “Police Training” • “The Old Man and the Drummers”

  24. Proofreading Online • Letter • Letter for proof • Marked up copy • Resume • Resume for proof • Marked up copy

  25. Working with Copy Editors and Designers • Follow the project style requirements. • Proof according to your check sheet or assigned tasks. • If you find something wrong that is outside the scope of your job, query the editor or designer.

  26. Works Cited • Rozakis, Ph.D, Laurie E. The Complete Idiots Guide to Grammar and Style. Alpha Books, 1997. • Sullivan, K.D. & Eggleston, Merilee. The McGraw-Hill Desk Reference for Editors, Writers, and Proofreaders. McGraw Hill, 2006.

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