Implementation of Open Journal System in Indian Universities - A Practical Approach

1. Implementation of Open Journal System in Indian Universities - A Practical Approach By Rasan B Pondicherry University, Pondicherry, India Email: rasan1979@gmail.com Jagan Mohan Rao R Pondicherry University, Pondicherry, India Email: jags_ynm@yahoo.com

2. Presentation Outline • Introduction • Conventional Publishing • What is Open Journal System(OJS) • Advantages of OJS • System Requirements • Workflow in OJS • Components of OJS • OJS Installation Steps • Conclusion • References

3. Introduction • Open Journal System (OJS) plays a vital role in bringing out the research taught of the scholars from the various disciplines freely to the world research community. • Almost most of the foreign Universities and Colleges implemented OJS using open source tools for new innovations. But in India, such system is not so popular. • This article deals with how to implement a paperless and cost effective Open source Journal System for the Universities in India in an user friendlier manner

4. Conventional Publishing System

5. What is Open Journal System (OJS)? • OJS is a journal management and publishing system that was designed to assist faculty and researchers in publishing peer-reviewed open-access journals at every stage of the process, from submission to the final publication. • It was developed by the Public Knowledge Project (PKP) at the University of British Columbia, through its federally funded efforts to expand and improve access to research. • Development is currently overseen by a partnership consisting of the PKP, the Canadian Centre for Studies in Publishing and the Simon Fraser University Library.

6. Advantages of Open Journal System • Each stage in the conventional publishing system is fully automated in OJS • It can be accessed anywhere at anytime • Web based archival facility available • It comes with built-in templates for page customization • In depth Computer knowledge is not necessary for implementation, maintenance and management

7. Advantages ….. • Cost effective solution • More user-friendlier • Saves overall time of the conventional publishing system • Improves the speed of the publishing process • Nullify the paper work • Provides world class standardization

8. System Requirements • To install OJS, the following are the minimum requirements • High End System with sufficient primary & secondary memory • Internet Connectivity • PHP support (4.2.x or later) • MySQL (3.23 or later) or PostgreSQL (7.1 or later) • Apache (1.3.2x or later) or Apache 2 (2.0.4x or later) or Microsoft IIS 6 (PHP 5.x required) • Linux, BSD, Solaris, Mac OS X, Windows operating systems

9. Workflow in OJS

10. Components of OJS • Journal Manager - Sets up journal and staffs editorial roles • Subscription Manager - Maintains smooth transition of subscription • Editors - Oversees editorial process; can assign submissions to Section Editors to see through Submission Review and Submission Editing; undertakes scheduling of content and publishing of journal. • Section Editors – Oversees Submission Review • Peer Reviewers – Subject Experts who evaluates and criticize the article

11. Components of OJS……… • Copyeditors- Works with submissions to improve grammar and clarity, poses questions to author on possible errors, and ensure strict adherence to journal's bibliographic and textual style. • Layout Editor: Transforms copyedited submission into galleys in HTML, PDF, and/or PS files in the proper format for electronic publishing. • Proofreader: Reads galleys for typographic and formatting errors. • Authors: An author is a person who uses words to communicate ideas of the journal. The writing that writers produce may be in any genre, fictional or non-fictional. • Reader: Author or Viewers of the Journals.

12. OJS Installation Steps XAMPP is a bundles package of apache, mysql, php and other components. it is compatible with windows and linux OS. Hence for illustration, I have used XAMPP application for installing OJS. • Step-1: Download OJS application from http://pkp.sfu.ca/ojs_download and unpack the OJS application files in a web accessible directory on your server (in our case, it is htdocs directory) under a new name OJS; • Step-2: Make all the directories in the OJS folder writable; • Edit the line disable_path_info = Off in ojs/config.inc.php as follows disable_path_info = On Without that change, the installation won't start. • Step-3: Start Apache and Mysql services through XAMPP control panel. • Step-4: Create a database named “ojs” in mysql and grant access to “root” account

13. OJS Installation …… • Step-5: Open Internet browser and type http://localhost/ojs , and then call the OJS endorsing Setup page. The screen will be displaed as follows.

14. OJS Installation…… • Step-6 : For installation refer to the portion of the first Pre-Installation Steps . Writing to files and folders, make sure that the authority.

15. OJS Installation…… • Step-7 : Please make your selection on the Local Settings as follows

16. OJS Installation…… • Step-8: Change file settings and security settings as follows • Step-9: Set the administrator username and password

17. OJS Installation…… • Step-10: Provide database username and password • Step-11:Provide Repository Identifier for OAI as follows

18. OJS Installation…… • After a successful installation OJS screen will appear as follows Now login as a system administrator to create and manage any number of magazines.

19. Conclusion • This article explored the implementation of a paperless and cost effective Open source Journal System for the Universities in India in a user friendlier manner with necessary instructions. • All the Academic Libraries in India may initiate such an Open Source Journaling system based on this practical approach which is in turn enables productivity of research skills of the young research scholar and scientists.

20. References • Dr. Lorna Shapiro, “Establishing And Publishing An Online Peer-Reviewed Journal Action Plan, Resourcing, And Costs”, 2005 • John Willinsky, (2005) "Open Journal Systems: An example of open source software for journal management and publishing", Library Hi Tech, Vol. 23 Iss: 4, pp.504 - 519 • Stephen Dew, “”An Open-Source Software for Publishing Electronic Journals, Newsletters, & Serials”, Collections & Scholarly Resources Coordinator, UNCG Libraries • OJS in an Hour by Public Knowledge Project , 2008 • Travis I. Lovejoy, Tracey A. Revenson, Christopher R. France,”Reviewing Manuscripts for Peer-Review Journals: A Primer for Novice and Seasoned Reviewers” , 2011 • T. Anderson and B. McConkey / Development of Disruptive Open Access Journals, CJHE / RCES Volume 39, No. 3, 2009 • Mia Quint-Rapoport: Thesis on “A SITUATIONAL ANALYSIS OF THE OPEN JOURNAL SYSTEMS SOFTWARE PROJECT”, University of Toronto. Internet Sources: • http://users.ecs.soton.ac.uk/sh94r/paper4.html • http://satyanspublications.weebly.com/peer-review-process-of-journals.html • http://sonmezcelik.blogspot.in/

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