Scan, Import, and automatically file documents to Google Docs ™ Introduction

1. Scan, Import, and automatically file documents to Google Docs™Introduction A brief introduction to Scanning to Google Drive and Docs™ with ccScan® a popular document scanning application for an ever-expanding list of repositories and content management systems in the Cloud

2. Scan, Import, and automatically file documents to Google Docs™What are Google Drive and Docs and ccScan? • What is Google Drive and Docs? • Google Drive and Docs allows you to create documents, spreadsheets, presentations, and drawings online using an Internet browser and share those documents with colleagues and external parties. • Google Drive and Docs also provides the ability to upload, store and organize any type of file in Google Drive and Docs. • For more information, visit Google Docs at docs.google.com and drive.google.com. • What is ccScan? • A production-quality capture application used to scan and import documents directly to Google Drive and Docs in an automated, time-saving manner

3. Scan, Import, and automatically file documents to Google Docs™Typical Scenario • Typically people that scan documents to Google Drive and Docs • First scan to their PC, next use the browser to create a folder in Google Drive and Docs, upload their document(s), and finally set document properties to, for example, share the document(s) with their colleagues • Obviously this approach takes a lot more time than necessary • The next slide shows how ccScan can eliminate this wasted time

4. Scan, Import, and automatically file documents to Google Docs™Optimized Scenario • Is there a better way to scan to Google Drive and Docs? • YES, absolutely! • Scan Directly to the Google Drive and Docs with ccScan Standard • Eliminate time-consuming intermediate steps • Set Google Drive and Docs document properties directly • Automated the process with ccScan Advanced

5. Scan, Import, and automatically file documents to Google Docs™ccScan Screenshot

6. Scan, Import, and automatically file documents to Google Docs™One-Step Process • Eliminate Time-Consuming Intermediate Steps • Stop scanning documents to your PC first • Stop creating Google Drive and Docs folders manually • Stop uploading scanned documents to Google Drive and Docs manually • Stop setting Google Drive and Docs document properties afterwards • Instead do all of the above in a single step • Select a scanning job in ccScan • Enter folder name, document name, sharing mode, … • Start job • Done!

7. Scan, Import, and automatically file documents to Google Docs™Automate with ccScan Advanced • Separate a stack of multi-page documents automatically with barcodes • Automatically name documents, automatically select/create folders, and automatically enter data in document properties with values • Extracted from one or more barcodes • Obtained with text pattern searches in text retrieved with OCR • Computed from running counters • Barcode values, text search results, and counters are made available in “macros” which can be combined with static text to form complex expressions • Use multiple barcodes and text pattern searches in combination with “conditional macros” to test for different document types and apply rule-based processing • Automation works equally well with scanned paper documents and imported PDFs

8. Scan, Import, and automatically file documents to Google Docs™Additional Features • Bulk import capability to upload large amounts of files at once • Pre-configured set of import and scanning jobs can be customized • Create new jobs and/or modify existing jobs • Select the properties the operator should enter and the default values • Use optional Index/QA step • As “error queue” to manually forward documents not processed by automation • To review scan results, insert and delete pages • To enter values into document properties • To redact and annotate documents before storing them • Share a high-throughput scanner in "kiosk" environment with automatic logout • Daily audit log in script-language friendly format

9. Scan, Import, and automatically file documents to Google Docs™Next Step To learn more about ccScan for Google Drive and Docs or download a free trial please visit http://www.capturecomponents.com/products/ccScanForGoogle Docs.html or email Capture Components LLC at sales@capturecomponents.com