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WEBINAR Presentation for Fleet Coordinators

WEBINAR Presentation for Fleet Coordinators. October 3, 2006. AGENDA. Program/Project Review Progress Update User Set-Up Process Training Info! What You Need to Know! NEXT. Fleet. Overall Program Goals.

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WEBINAR Presentation for Fleet Coordinators

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  1. WEBINARPresentation for Fleet Coordinators October 3, 2006

  2. AGENDA • Program/Project Review • Progress Update • User Set-Up Process • Training Info! • What You Need to Know! • NEXT

  3. Fleet Overall Program Goals Aligned with the needs of the state and the Governor’s goals, the Asset management Program (AMP) is driven by three simple goals • Consolidate the state’s assets into one view • Design and implement a single solution that will track and facilitate the management of all hard assets. • Address the CNG’s goal of providing tools to manage the Total Cost of Ownership (TCO) for the State’s Assets and value to the missions of the state Real Property Enterprise Asset Management System Information Technology General Assets and Surplus

  4. Fleet/Surplus Partners IBM – implementation partner MROMaximo – software partner Spherion – IV&V partner

  5. MRO Maximo Software • Provides core functions of procurement support, inventory and tracking support, work flow automation, performance management analysis and reporting, work order management, and contract management • Provides key decision makers with a tool to gather data from numerous data sources.

  6. Project Objectives • Establish Enterprise Asset Management capability for the State of Georgia that will integrate data with other existing systems beginning with Fleet and Surplus business units. • Implement MRO Maximo software to support the asset tracking and management requirements for the state’s rolling stock vehicles and the retirement of all assets through Surplus Property.

  7. Upcoming Fleet Milestones

  8. Fleet Processes in Maximo

  9. Implementation Highlights Maximo will replace the current “paper” process for submitting vehicle acquisition requests All vehicle acquisitions and all disposals or transfers will be recorded in Maximo All inventory data currently tracked in FIS will be in Maximo Maximo will be integrated with SAO PeopleSoft to support the purchasing process All state entities will be required to enter maintenance and cost data for their vehicles into Maximo Historical data from ARI, WEX, and GDOT’s Fleet Anywhere in Maximo

  10. Information Flow

  11. Increased Accessibility

  12. Fleet Maximo Users

  13. Initial Maximo Users • Users @ go-live: • All current FIS users • All users submitted to project team as of 9/29 • Security Levels: • FIS users set up as Agency Fleet Coordinators • Other users based on Roles submitted

  14. SAO User Set-Up Process Submits to Agency Security Officer New user completes request form SAO creates new user in Maximo Once approved, sent to SAO Same as for PeopleSoft 8.8 users

  15. “We Don’t Use PeopleSoft 8.8” We will adapt to your process: • Forms w/instructions will be provided to Fleet Coordinators • Your “Security Officer” will be added to SAO’s list

  16. User Administration Info.

  17. Training Overview • Web-Based Training (WBT) for all Maximo Users; on your desktop, whenever you need it • Topics based on functions you will perform in Maximo • Coordination with agency training groups • On-Line Tools: • Quick Reference Guides (Job Aid) • Business Process Document • Performance Support System

  18. WHERE? SAO Homepage

  19. User Training Location

  20. Fleet Training

  21. Training Tools • Quick Reference Guides: Provides users with step by step instruction on how to perform a particular topic. It can be used on a daily basis as an aide to performing the steps necessary to perform your job. • Business Process Document: Provides users with step by step instruction as well as the example used in the web based training. It can be used to review the example/scenario used in the WBT. • Performance Support System: This is integrated through the “Do-It” mode of the WBTs. You can run the WBT “Do-It” mode in the background as you perform specific tasks within Maximo and refer to it as you need assistance performing the task.

  22. What You Need to Know • Training courses available on-line beginning Tuesday, October 10th • Complete course(s) and on-line evaluation form prior to October 16th • Receive e-mail with user ID and password

  23. Training Deployment • Web-based courses for all users • Classroom training coordinated with agency training resources, as needed • Fleet Support Services to assist during transition

  24. Technical Assistance • Agency Interface Requests: • Department of Corrections • Georgia Forestry Commission • Department of Public Safety • Board of Pardons and Paroles • Interface Instructions Available

  25. Important Dates

  26. What tofor. . . . More Updates on SAO website Update from Fleet Support Services Security Officer Instructions 2nd Survey

  27. Contacts Nancy Parrott nrparrott@doas.ga.gov Fidelia Johnson fjohnson@gta.ga.gov Marvin McClain mmclain@doas.ga.gov

  28. Thank You !

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