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Using the Notes Tool Revised 3-20-2012

Using the Notes Tool Revised 3-20-2012 . Objectives . Learn how to access Notes Using Notes Exporting Notes Importing Notes Printing Notes Searching for Notes Deleting Notes. Notes. To access the feature: Window > Show Notes.

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Using the Notes Tool Revised 3-20-2012

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  1. Using the Notes Tool Revised 3-20-2012

  2. Objectives • Learn how to access Notes • Using Notes • Exporting Notes • Importing Notes • Printing Notes • Searching for Notes • Deleting Notes

  3. Notes • To access the feature: Window > Show Notes. • Moderators and Participants can take notes during a session. • Notes are automatically saved locally. • Notes are synchronized to recordings. • Notes can be used with screen reader technology.

  4. Notes Window Components

  5. Using Notes • Within the Bb Collaborate Session: Open the Notes window - Window>Show Notes. • Start Typing – the cursor is positioned at the top of the Notes editor. Text will wrap to fit. • Press Enter to end the note and start a new one. • To Close – click on the close button, the X in the upper right hand corner. • Saving Notes – are saved automatically to your local hard drive.

  6. Keyboard Shortcuts for Taking Notes

  7. Exporting Notes • Select the Notes document you want to export. • Click on the Export Notes button. • The Save file dialog will open. • Browse to the folder or directory where you want to save it. • Select the file format to save the document - either .eln or .txt • Enter a File name. • If exporting more than one to save them all in the same format, check the Apply to All check box . • Click on Save. (If saving multiple notes, you will need to click on save for each one.) TIP:To simplify – just copy and paste the notes into another application such as Word.

  8. Importing Notes Import • You may wish to import Notes from another class or Notes that someone else wishes to share. • Click on the Import icon to import notes from another source. • Document to be imported must be in an .eln format

  9. Printing Notes • Export the Notes document as a .txt file. • Open it in a text editor. • Use the text’s editor printing. TIP: To simplify – just copy and paste the notes into another application such as Word, then print.

  10. Searching for Notes Documents • First – you will need to open the Notes Window in a Bb Collaborate Web Conferencing Session. • Open the Notes documents list by clicking on the Manage Notes Button. • Enter a word in the search box. • Session dates are not searchable. • Sessions are listed in reverse chronological order. • Scroll to the desired date. Search Box

  11. Deleting Notes Documents • From the Notes Document list – select the document to be deleted. • Select the document and hold down the Control (Command on the Mac) to select any remaining documents. • Click on the Delete Notes button. • A message dialog box will appear asking you to confirm. • Click on Yes to complete the deletion.

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