THE MEM EVALUATION CYCLE FOR THE FOURTH ROUND (2005-2006)

1. THE MEM EVALUATION CYCLE FOR THE FOURTH ROUND (2005-2006) OCTOBER - 2005

2. Third Round Cycle (2003-2004) Third Round Questionnaire Sent in Oct 2003 Rec. Follow-up Form Sent in Aug 2005 GEG Meetings in May 2004,Oct 2004, and Feb 2005 GEG Meetings in Nov 2005, and Mar 2006 CICAD Commission approves reports in Apr 2006 CICAD Commission approves reports in Apr 2005 Publication of Full Evaluation Report in Jun 2005 Publication of Follow-Up Report in Jun 2006

3. Third Round Cycle (2003-2004) • Full Evaluation Phase • The evaluation process starts early, at the end of first evaluated year (2003). • Few countries had full 2004 data for the last GEG meeting. • Limited time between the last GEG meeting and the CICAD spring session. • Recommendation Follow-up Phase • Limited time for the countries to implement recommendations. • Limited time between the last GEG meeting and the CICAD spring session.

4. Criteria for Choosing an Evaluation Cycle • The cycle should balance the need for quality product with the need for the report to be published in a timely fashion. • Enough time should be provided for: • Countries to answer the questionnaire. • Countries to provide all of the requested data. • The MEM Unit to prepare the documents for their review during the sessions of the GEG. • Experts to carry out preparatory work between meetings. • Countries to review their report before final approval. • Countries to implement the MEM recommendations, after the evaluation report is published.

5. MEM Fourth Evaluation Round Cycle Options (2005-2006) Publication in Jun 2007 Publication in Jun 2007 • Six options in total for the publication of the reports of the 4th MEM Evaluation Round (2005-2006). • Each option takes into account the publication dates of the full evaluation report and the recommendation follow up report. • Publication months are either June or December, because the reports have to be approved by the CICAD Commission. • The minimum time between the publication date of these reports is one year. 1 2 Follow-Up Pub. In Jun 2008 Follow-Up Pub. In Dec 2008 Publication in Dec 2007 Publication in Dec 2007 3 4 Follow-Up Pub. In Dec 2008 Follow-Up Pub. In Jun 2009 Publication in Jun 2008 Publication in Jun 2008 5 6 Follow-Up Pub. In Dec 2009 Follow-Up Pub. In Jun 2009

6. MEM Fourth Evaluation Round Cycle Options (2005-2006) OPTION 1 Publication in Jun 2007 Publication in Jun 2007 • Publishing the full evaluation report in June 2007 gives a limited time for countries to provide full 2006 data. • Publishing the recommendation follow-up report in June 2008 gives limited time for countries to respond to recommendations. 1 Follow-Up Pub. In Jun 2008 Follow-Up Pub. In Dec 2008 Publication in Dec 2007 Publication in Dec 2007 OVERALL EFFECTS • Full Evaluation Report • Quality will suffer due to lack of time. • Will be published 6 months after the end of the evaluated period. • Recommendation Follow- Report • Quality will suffer due to lack of time. • Will be published one year after the evaluation reports. Follow-Up Pub. In Dec 2008 Follow-Up Pub. In Jun 2009 Publication in Jun 2008 Publication in Jun 2008 Follow-Up Pub. In Dec 2009 Follow-Up Pub. In Jun 2009

7. MEM Fourth Evaluation Round Cycle Options (2005-2006) OPTION 2 Publication in Jun 2007 Publication in Jun 2007 • Publishing the full evaluation report in June 2007 gives a limited time for countries to provide full 2006 data. • Publishing the recommendation follow-up report in December 2008 gives enough time for countries to respond to recommendations. 2 Follow-Up Pub. In Jun 2008 Follow-Up Pub. In Dec 2008 Publication in Dec 2007 Publication in Dec 2007 OVERALL EFFECTS • Full Evaluation Report • Quality will suffer due to lack of time. • Will be published 6 months after the end of the evaluated period. • Recommendation Follow- Report • Quality will be improved. • Will be published one year and a half after the evaluation reports. Follow-Up Pub. In Dec 2008 Follow-Up Pub. In Jun 2009 Publication in Jun 2008 Publication in Jun 2008 Follow-Up Pub. In Dec 2009 Follow-Up Pub. In Jun 2009

8. MEM Fourth Evaluation Round Cycle Options (2005-2006) OPTION 3 Publication in Jun 2007 Publication in Jun 2007 • Publishing the full evaluation report in December 2007 gives a enough time for countries to provide full 2006 data. • Publishing the recommendation follow-up report in December 2008 gives limited time for countries to respond to recommendations. Follow-Up Pub. In Jun 2008 Follow-Up Pub. In Dec 2008 Publication in Dec 2007 Publication in Dec 2007 3 OVERALL EFFECTS • Full Evaluation Report • Quality will be improved. • Will be published one year after the end of the evaluated period. • Recommendation Follow- Report • Quality will suffer due to lack of time. • Will be published one year after the evaluation reports. Follow-Up Pub. In Dec 2008 Follow-Up Pub. In Jun 2009 Publication in Jun 2008 Publication in Jun 2008 Follow-Up Pub. In Dec 2009 Follow-Up Pub. In Jun 2009

9. MEM Fourth Evaluation Round Cycle Options (2005-2006) OPTION 4 Publication in Jun 2007 Publication in Jun 2007 • Publishing the full evaluation report in December 2007 gives enough time for countries to provide full 2006 data. • Publishing the recommendation follow-up report in June 2009 gives enough time for countries to respond to recommendations. Follow-Up Pub. In Jun 2008 Follow-Up Pub. In Dec 2008 Publication in Dec 2007 Publication in Dec 2007 4 OVERALL EFFECTS • Full Evaluation Report • Quality will be improved • Will be published one year after the end of the evaluated period. • Recommendation Follow- Report • Quality will be improved. • Will be published one year and a half after the evaluation reports. Follow-Up Pub. In Dec 2008 Follow-Up Pub. In Jun 2009 Publication in Jun 2008 Publication in Jun 2008 Follow-Up Pub. In Dec 2009 Follow-Up Pub. In Jun 2009

10. MEM Fourth Evaluation Round Cycle Options (2005-2006) OPTION 5 Publication in Jun 2007 Publication in Jun 2007 • Publishing the full evaluation report in June 2008 gives a long time for countries to provide full 2006 data. • Publishing the recommendation follow-up report in June 2009 gives limited time for countries to respond to recommendations. Follow-Up Pub. In Jun 2008 Follow-Up Pub. In Dec 2008 Publication in Dec 2007 Publication in Dec 2007 OVERALL EFFECTS • Full Evaluation Report • Quality will be improved. • Will be published one year and a half after the end of the evaluated period. • Recommendation Follow- Report • Quality will suffer due to lack of time. • Will be published one year after the evaluation reports. Follow-Up Pub. In Dec 2008 Follow-Up Pub. In Jun 2009 Publication in Jun 2008 Publication in Jun 2008 5 Follow-Up Pub. In Dec 2009 Follow-Up Pub. In Jun 2009

11. MEM Fourth Evaluation Round Cycle Options (2005-2006) OPTION 6 Publication in Jun 2007 Publication in Jun 2007 • Publishing the full evaluation report in June 2008 gives a long time for countries to provide full 2006 data. • Publishing the recommendation follow-up report in December 2009 gives enough time for countries to respond to recommendations. Follow-Up Pub. In Jun 2008 Follow-Up Pub. In Dec 2008 Publication in Dec 2007 Publication in Dec 2007 OVERALL EFFECTS • Full Evaluation Report • Quality will be improved. • Will be published one year and a half after the end of the evaluated period. • Recommendation Follow- Report • Quality will be improved. • Will be published one year and a half after the evaluation reports. Follow-Up Pub. In Dec 2008 Follow-Up Pub. In Jun 2009 Publication in Jun 2008 Publication in Jun 2008 6 Follow-Up Pub. In Dec 2009 Follow-Up Pub. In Jun 2009

12. Comparative Cost of GEG Meetings during the 3rd and 4th Evaluation Rounds Total savings by doing 1 less session:US$ 96,026

13. Martín CubasMEM Unit Specialistmcubas@oas.org(202) 458 6151