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ODOT’s Design Build Program

ODOT’s Design Build Program. “OVERVIEW AND UPDATE” What is Design Build Reasons to use DB ODOT’s DB History DB Stakeholder Committee DB Changes ODOT’s Design Build Future Bob Pappe, PE, PLS ODOT Design Build Manager Robert.g.pappe@odot.state.or.us 503-986-3477. Design Build.

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ODOT’s Design Build Program

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  1. ODOT’s Design Build Program “OVERVIEW AND UPDATE” • What is Design Build • Reasons to use DB • ODOT’s DB History • DB Stakeholder Committee • DB Changes • ODOT’s Design Build Future Bob Pappe, PE, PLS ODOT Design Build Manager Robert.g.pappe@odot.state.or.us 503-986-3477

  2. Design Build What is Design Build? • A contract with a single entity for both design and Construction • Design Build can look different depending on size of project • Design Build can look different depending on needs of owner • ODOT’s Currently defines the Work (OTIA-sized DB) as: • Design, Construction, and Quality Management

  3. Reasons for Design Build • Schedule (Velocity) • Award Contract earlier in Project life, before Design • Shorten on-site work period, concurrent design and construction • Velocity of delivery, project or program • Funding • Obligate fed funds at RFP release, not PS&E • Total cost known at award (earlier, fixed cost) • Cost • Minimize project cost (lump sum for design and construct) • Maximize project budget (competitive bid design + construct, efficiency of contractor and designer working together) • Complete on budget (assure project cost by fixed price) • Quality • Screen proposers with RFQ process, only short-listed teams propose • Select ‘Best’ Project Team and proposal / ‘Best’ Team = high quality • Innovation • Opportunity for innovative thinking • Means and Methods / Outside Agency Design Standards • Agency can test new ideas easier with performance specifications • Risk and Opportunity for both agency and DB

  4. I -84Lower Perry Bridges • 9 Months – Kick-off to Contract • $8.2M (100% OTIA); 2- Interstate Br Replacements • 2 Years Const. –(Contractor completed early) • No Claims I-84 Quarry Bridges • 8 Months – Kick-off to Contract • $19M (62% OTIA, 38% Fed); 4- Interstate Br Replacements • 3 Years Const. – Incentives reduced to 2 • Eliminated Load restrictions – 2nd season • One Claim – UPRR coordination ($35K) US20 Central Oregon Highway Bridges • 12 Months – Kick-off to Contract • $26M (15% OTIA, 85% Fed); 16 –Highway Br Replacements • ½ mile re-alignment- Jonesburo • 2 Years Construction-(No early incentives) • Eliminated Load restrictions – early 2nd season • No Claims

  5. Current DB Projects List ProjectAwardValueStatus • Coast Fork May 02 $5.7m Complete • Lower Perry May 02 $8.2m Complete • Quarry Bridges Jan 03 $18.7m Complete • COHB Mar 04 $25.6m Complete • MHC Apr 04 $30.6m Complete • SRS Nov 04 $37.7m Near Complete • CBT Mar 05 $34.8m In Const. • PME Jul 05 $129.9m In Const. • WHI Apr 06 $23 m In Const. • MRG May 06 $59.7m In Const. • I-5 Weaver Oct 06 $51.3m In Const. • Elk-Hardscrab. Dec 06 $45 m In Const. Total to date: $470 Million

  6. HistoryDesign Build as Part of total Construction Program Contract award amounts by year _________________________________________________________________ Awards20022003 20042005 2006(approximate) _______________________________________________________________________________________ Total $304m $366m $485m $486m ($600) ODOT Awards ________________________________________________________________________________________________ DB $13.8 $18.7 $93.8 $163.7 ($178.7) Project Awards ________________________________________________________________________________________________ DB 4.6% 5.1% 19.4% 33.7% (29.8%) Award Percent ________________________________________________________________________________________________

  7. Design Build Design Build Stakeholders Group • Started November 2004 • Core group – AGC, ACEC, ODOT, other Agency’s Purpose Statement: “The purpose of the Design Build Stakeholder Committee is to assist in the development of a state of the art Design Build program that meets ODOT’s needs and allows for industry success.” Nov 04 to Aug 05 – 8 meetings Developed List of Issues to improve on

  8. Design Build Design Build Stakeholders Group Issues: • Selection and evaluation process • Stipend amount • Shortlist to RFP time • Reduce Proposal effort • Consistency issues in ODOT documents • Project goals clearly defined in RFP? • Project specific information in onelocation in RFP • Roles, Responsibilities, Risks • Standard Documents • Proposal deficiencies- scoring vs non-responsiveness • Independent Quality Firm • ………… • …………

  9. Design Build Design Build Changes • Selection and evaluation • PD Team at core of scoring, - Oral Presentations • Shortlist to RFP time – link RFQ to RFP readiness • Reduce Proposal effort • Limit number of pages, - narrative to check the box • eliminate duplication, - reduce project schedule size, • Move to DB Standards and DB Specials (Project specific) • Concept Design - 4 major risks (R/W, Enviro., Utilities, RR) • Project specific information in one location in RFP • Base Documents on Web for comment • www.oregon.gov/ODOT/HWY/OPD/DB_Home.shtml Then click "Base Document" link Stakeholder Subcommittees • Quality Management • Design Review • Progress Payments • Innovation • Design Build “Lite”

  10. Original DB Projects List ProjectAwardValueStatus • Coast Fork May 02 $5.7m Complete • Lower Perry May 02 $8.2m Complete • Quarry Bridges Jan 03 $18.7m Complete • COHB Mar 04 $25.6m Complete • MHC Apr 04 $30.6m Complete • SRS Nov 04 $37.7m Near Complete • CBT Mar 05 $34.8m In Const. • PME Jul 05 $129.9m In Const. • WHI Apr 06 $23 m In Const. • MRG May 06 $59.7m In Const. • I-5 Weaver Oct 06 $51.3m In Const. • Elk-Hardscrab. Dec 06 $45 m In Const. • I-5 Comstock (Nov 07) $34m future Change to DBB • US30 –B415 (Jun 08) $17m future Change to DBB • OR126-B508 (Dec 08) $23m future • US395-B414 (May 09) $25m future • OR6-B507 (Nov 09) $34m future

  11. ODOT’s Design Build Future • I-5 Cmstk-B309 (Nov 07) $34m future change- DBB • US30 –B415 (Jun 08) $17m future change- DBB • OR126-B508 (Dec 08) $23m future • US395-B414 (May 09) $25m future • OR6-B507 (Nov 09) $34m future Possible Changes to Schedule – move B414 forward to replace B309 YEAR: ’07 ’08 ’09 ’10 ’11 NTP: 3-08 12-08 11-09 Bundle: B414 B508 B507 Future – need to: • Maintain ODOT’s ability to efficiently run DB procurement and manage contract execution? • Maintain industry’s interest and ability to assemble teams, submit proposals, and manage contract execution with DB mentality? • Continue mainstreaming the DB method, -ODOT Culture, Industry culture, don’t lose what we’ve learned.

  12. ODOT’s Design Build Future: Stay Ready for Future Funding requiring quick start! Look for larger STIP projects (OTIA- Sized) • OTIA sized DB, proportional procurement/execution efforts Develop a DB-Lite for STIP sized projects • Develop desired attributes • Velocity to award of contract • Reduce procurement time and effort (agency and industry) • Maintain concurrent design and construction (shortened on-site) • Augment ODOT resources (part of out-sourcing strategy) • Lower Design Builder’s risks • Attractive to industry (lots of DBB work, why take this?) • Eases new-comers to DB (agency and industry) • Does not sacrifice quality • Develop optional processes to obtain attributes • Design – Conceptual Plans vs DAP • Procurement – 2-step best value vs minimum threshold then low bid • Quality Management after contract execution – DB or ODOT or mix

  13. ODOT’s Design Build Future: Look for larger Region STIP projects (OTIA- Sized) • OTIA sized DB, proportional procurement/execution efforts Develop a DB-Lite for STIP sized projects • Develop desired attributes Velocity to award of contract Reduce procurement time and effort (agency and industry) Maintain concurrent design and construction (shortened on-site) Augment ODOT resources (part of out-sourcing strategy) Lower Design Builder’s risks Attractive to industry (lots of DBB work, why take this?) Eases new-comers to DB (agency and industry) Does not sacrifice quality • Develop optional processes to obtain attributes Design – Conceptual Plans vs DAP Procurement – 2-step best value vs minimum threshold then low bid Quality Management after contract execution – DB or ODOT or mix Stay ready for future funding that requires quick start!

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