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Grant Writing Fundamentals in the Electronic Age AFP 2018 Summit

Grant Writing Fundamentals in the Electronic Age AFP 2018 Summit. Alicia Hernández Sánchez, MPA. Welcome. Alicia Hernández Sánchez, MPA Faculty Lecturer California State University Monterey Bay. Welcome & Introductions. In 30 seconds share… Name Organization Why you are here

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Grant Writing Fundamentals in the Electronic Age AFP 2018 Summit

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  1. Grant Writing Fundamentals in the Electronic AgeAFP 2018 Summit Alicia Hernández Sánchez, MPA

  2. Welcome Alicia Hernández Sánchez, MPA Faculty Lecturer California State University Monterey Bay

  3. Welcome & Introductions In 30 secondsshare… • Name • Organization • Why you are here • A grant idea you have or have been assigned

  4. Today’s Plan • Introduction of major grant proposal components • ONLINE grant proposal Challenges & Strategies • Addressing marginalized social identities in grant writing • General Grant writing Tips

  5. Who does your grant serve? POPULATION SERVED

  6. Population Served • How Many? • Where? • Income Level? • Race/Ethnicity? • Gender? • Age? • GenderOrientation? • Differently Abled? • Other special populations – those who have faced abuse, undocumented immigrants, foster youth, pregnant women etc.

  7. Population Served • How Many? 75 • Where? Funnytown • Income Level? Low income • Race/Ethnicity? n/a • Gender? Mostly male • Age? Adult • GenderOrientation? n/a • Differently Abled? Facing depression • Other special populations – those who have faced abuse, undocumented immigrants, foster youth, pregnant women etc. Clowns not fully employed

  8. Population Served The Working and Laughing Project will serve 75 underemployed low income clowns in Funnytown who are facing depression. The participants will be mostly male and adults.

  9. How do you want to change your community? PROGRAM OUTCOMES

  10. Program Impact Outcomes Imagine… • What would your project participants be like if you were able to get your project fully funded for 10 years? PARTICIPANT Clowns in Funnytown are healthy and fully employed. • What would the community be like if your program was fully funded for 20 years? COMMUNITY Funnytown is a vibrant community that knows how to laugh. Write in present tense – use “is” or “are” not “will be”

  11. Sharing Out 1. Pair Share Both Statements 2. Everyone choose ONE and share - either participant or community impact statement

  12. What goes into a grant proposal? Key Grant Components

  13. Major Proposal Components • Organization Information • Project Summary • Population Served • Need Statement • Project Description • Evaluation Plan • outcomes, results & data collection • Budget

  14. Organization Information • Year Established • Mission Statement • Number of paid full & part time employees • Number of active volunteers • Board of Directors list • Percent of the board that made a financial contribution • Amount donated by the board • Ten Largest Financial Gifts

  15. Project Summary • Remind your reader of the population served – restate population served • Summarize what activities participants will do during the grant period – preview of project description • Emphasize what participants have been able to accomplish by the end of the grant year – preview of evaluation plan

  16. Population Served The Working and Laughing Project will serve 75 underemployed low income clowns in Funnytown who are facing depression. The participants will be mostly male and adults.

  17. Showing the needs of your population served Need Statement

  18. Need Statement

  19. Need Statement • What is the problem or need that the population faces? • What is its impact on population served? • On society? • What evidence exists to demonstrate the urgency or severity of this need?

  20. Using Data Effectively A few, relevant, carefully chosen, documented facts are often enough • Don’t overload your argument with data • Make sure you interpret all data for your reader • Identify your sources

  21. Remember to place the data in context… 800 reported cases of child abuse VS 800 cases of child abuse per 1,000 residents

  22. And Compare! COMPARE Over time The rate of clown depression in Funnytownhas increased from 25% in 2015 to 33% in 2018, according to the 2018 National Clown Depression Annual Report. COMPARE To another geographic area The rate of clown depression in Funnytown is 33%, which is more than twice the rate in Giggle City of 17%.

  23. Detailed description of your project activities Program Description

  24. Project Description This is your chance to make your project shine! • Details • Provide the when, how long, how often • Where • Who (provider and participants) • What • Describe project activities in enough detail so that the reader will be left with little to no questions about your proposed project

  25. Project Description • Activities, Methods, Timeline • Staffing Plan • Evaluation Plan – goals, objectives & outcomes

  26. Example of Project Description Layout • Short introductory paragraph that includes big goal (program outcome) and a sentence or two summarizing project • 3 or 4 brief paragraphs – one for each major activity - that include… • Months Activity will begin and end • Name of Activity • 2-4 brief sentences that describe the activity in enough detail for the reader to be able to imagine what will take place • A sentence that describes how you will know that your activity is successful –should match with evaluation plan

  27. Program Description ONLINE TIP Many times there will be text boxes with a character limit that do NOT allow you to format: • No bold • No italics • No underlining • No auto bullets or auto numbering • No paragraph indentations • No graphics

  28. Program Description ONLINE TIP • USE ALL CAPS TO HIGHLIGHT A WORD OR PRASE TO REPLACE bold, italics and underlining • Use a new line with an asterisk for bullets • Use a new line with a number and end parenthesis to replace auto numbering • Put a blank line between paragraphs to replace indentations

  29. Program Description ONLINE TIP July-September CLOWN RELOCATION After receiving individual and family counseling, participant clowns will be offered financial and counseling support for relocation to Giggle City where there exists a need for clown services. Fifty of the 75 participants 50 will move to Giggle City and receive 3 mini-grants to: 1) Hire a mover; 2) Set up a website; and 3) Bridging funds equivalent to one months salary. By mid December, 45 of the 50 clowns will have full time employment.

  30. How do you want to change your community? Project OutcomesWhat can you accomplish in one year? Expected measurable ResultsHow will you Show you are successful? Data collection Methods Evaluation Plan

  31. Program Outcomes In 20 years… Clowns in Funnytown are healthy and fully employed. Funnytown is a vibrant community that knows how to laugh.

  32. What meaningful advancement will your participants make over the grant period? EXPECTED MEASURABLE RESULTS What is one measurable result that your project will accomplish during the grant period? Examples: • By mid December 50 of the 75 participants will be working full-time. • By the end of the grant period 80 percent of participants will report that they are less depressed and more hopeful for the future security of their families.

  33. How will you show your funder that you have met these objectives? DATA COLLECTION METHODOLOGIES How will you gather and analyze data to show the funder you have achieved your expected measurable results? • Include who will collect the data • When the data will be collected • Who will analyze data • When the data analysis will be complete Clown counselorswill collect information about employment during monthly meetings and prepare a report for the project director during the third week of December.

  34. Project Budget How will you spend the requested funds?

  35. Why? • Explain to the funder how requested funds will be spent and how these amounts were determined • Reassure the funder that the amount being requested in reasonable and necessary • Demonstrate support for the project beyond the particular funder being solicited

  36. Project Budget • A plan of action, expressed in financial terms • Shows where you anticipate project funding to come from - revenue sources • Shows how you plan to spend funds over grant year - expenditures

  37. Budget Considerations • Questions to be addressed • How much will the total project cost, and how much is being requested of this funder? • What are the major expenditures, and on what assumptions are requested amounts based? • How much of the organization’s total budget does this project represent? • What other funds (if any) will support the project?

  38. Sample Budget

  39. Online Grantwriting tips continued…

  40. Online Grant Writing ONLINE TIP Many times there will be text boxes with a limit: • They usually allow you to save a section that goes over the character limit so you can cut it later • You CANNOT submit it over the character limit • Write it how you think you need to write it without worrying about the length. Then go over it 2-3 times and cut it down.

  41. Addressing marginalized social identities in grant writing How to effectively write for “at risk” groups.

  42. Think about your big outcome for your population served… Asset Based Non-Asset Based • Agents – actors • Included in identifying their own needs • Creating solutions in their own communities • Women who need resources to be independent • Community members who use wheel chairs • Victims • Passive recipients of services • Having things being done for them • Victims of abuse who need to be taken care of • Wheel Chair Bound

  43. Writing for groups defined as “at risk” or “marginalized” • Person First Language • Including population served as part of identifying the needs and as part of the solution • Make sure you show your organization has a deep understanding of the root causes of the problem even if you are providing a much needed service • Staff in the organization that is from the population served

  44. Concluding Thoughts Packaging Grants, Tips & Resources

  45. General Writing Tips • Write clearly; use good grammar & spelling • Don’t use too much jargon, technical language • Be concise, to the point • Avoid unnecessary repetition of words • Follow exactly the application requests for information • Use either the 3rd person (it, the agency, they), or the 1st person plural (we, us, our) point of view.

  46. Online Resources • The Foundation Center http://www.foundationcenter.org • Foundation Directory Online (available for free at the Seaside branch of the Monterey County Free Libraries, Steinbeck Library in Salinas and at The Community Foundation of Santa Cruz lobby) https://fconline.foundationcenter.org • The Grantmanship Center http://www.tgci.com

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