Overview of California’s Accreditation Process

1. Overview of California’s Accreditation Process Year-Out Pre-Visit Webcast Joint CTC-NCATE/CAEP Visits Violet Cohort

2. Agenda • Overview • Steps in the Site Visit Process • Planning • Program Assessment, Biennial Reports • Institutional Report, Off-Site Review, IR Addendum • Interview Schedule • Two-Month Pre-Visit • Site visit and post site visit • Role of the Consultant

3. Accreditation Cycle Biennial Report Follow up to site visit Collect and Analyze Data Annually Site Visit Biennial Report Biennial Report Program Assessment 3

4. Examineprogram effectiveness through the lens of program-selected measures of candidate competence and feedback from completers and employers Accreditation System Biennial Reports Site Visit Examines unit operations, effectiveness and quality through the lens of CTC Common Standards Program Assessment Examines program alignment to CTC Program Standards

5. Roles and Responsibilities in a Accreditation Site Visit • Commission on Teacher Credentialing (CTC) • Committee on Accreditation (COA) • National Council for Accreditation of Teacher Education (NCATE) or Council for the Accreditation of Educator Preparation (CAEP) • Your Institution

6. Institution Education Unit as an entity Common/NCATE/CAEP Standards address institutional infrastructure and capacities Programs All Individual Programs offered by the institution Adopted Program Standards –PA reviews to assure that programs are still meeting the standards Focus of Accreditation HO: Sample Org Structure (1) 6

7. Common Standards (2008) • Educational Leadership • Unit and Program Assessment and Evaluation • Resources • Faculty and Instructional Personnel • Admission • Advice and Assistance • Field Experience and Clinical Practice • District-Employed Supervisors • Assessment of Candidate Competence

8. Candidate Knowledge, Skills and Professional Dispositions Assessment System and Unit Evaluation Field Experiences and Clinical Practice Diversity Faculty Qualifications, Performance, and Development Unit Governance and Resources NCATE Standards

9. NCATE/CAEP Crosswalk • The education unit implements and monitors a credential recommendation process that ensures that candidates recommended for a credential have met all requirements. • Qualified members of the unit are assigned and available to advise applicants and candidates about their academic, professional and personal development, and to assist in their professional placement. • Appropriate information is accessible to guide each candidate's attainment of all program requirements. • The institution and/or unit provide support and assistance to candidates and only retains candidates who are suited for entry or advancement in the education profession.

10. Program Review • Each credential program is reviewed through Program Assessment and by the site team • Standard Options available to programs • Adopted California Standards • National or Professional Program Standards • Experimental Program Standards—onlyif operating an approved Experimental Program

11. Continuing Accreditation Visit Cycle • Consultant Assigned • Institutional Overview Webcast – 1 Year Prior • Preconditions Report – 6 mo. to 1 year prior • Team Structure: Board of Institutional Reviewers • Team Leader, Team Size • Response to NCATE/Common Standards • Planning for the Team Visit • Accreditation Team Visit – date of visit • Committee on Accreditation HO: NCATE Timeline (2—on web page)

12. Team Composition Size and structure of the team is negotiated between the institution, NCATE/CAEP and the Commission • CA Team Lead/Co-Chair (1) • NCATE/CAEP Co-Chair (1) • NCATE/CAEP Unit/Common Standards Cluster (4-6) • Program focused team members (2-5) • CTC Consultants (2) • Total individuals on the your visit will range from 10-15

13. Planning • Team Approach • Logistics • California individuals—CTC pays for • NCATE/CAEP individuals-Institution pays for • Program Specific Preparation • Institution Preparation • Checklists

14. Logistics HO: Hotel-Meals planning (3) • Lodging • Meals Develop and sign a contract with the CTC to get reimbursed for lodging and meal expenses for CALIFORNIA team members • Plan for Transportation • NCATE/CAEP—out of state • California team members

15. 3-6 Month Out Phone Call Have all logistics info • Hotel identified • Lodging rate • Team room rate • Parking fee, if applicable • Identify who at institution will sign the contract—2-3 months prior to the site visit • Notify State Consultant if you need the phone call 6 months prior to visit

16. Presenting Evidence for the Team HO: Site Visit Documentation(4) • California: Web pages • NCATE/CAEP: AIMS system • Organize by both approved program and by NCATE/CAEP Standard • All documentation should be electronic whenever possible

17. Preconditions Reporthttp://www.ctc.ca.gov/educator-prep/STDS-preconditions.html • Due six months to 1 year before the visit • Report includes • Characteristics of the Institution—including matrix of programs, candidates, and program completers • Addresses all Preconditions*—General (state law and Commission Policy) and Program Specific *Includes evidence to support meeting the Preconditions • Matrix of Approved Programs • Report is reviewed by CTC Staff HO: Preparing Preconditions Report (5)

18. Which Entity Reviews which Programs? NCATE/CAEP • All programs that prepare educators for P-12 schools • Credential • Advanced degrees Commission • All CTC Approved Educator Preparation Programs • Teaching Credentials • Services Credentials

19. NCATE/CAEP Program Designation • Program • A planned sequence of courses and experiences for the purpose of preparing teachers and other school professionals to work in pre-kindergarten through twelfth grade settings. Programs may lead to a degree, a recommendation for a state license, both, or neither. • Initial Teacher Preparation Programs • Programs at the baccalaureate or post- • baccalaureate levels that prepare candidates for the • first license to teach. • Advanced Programs • (1) the continuing education of teachers who have • previously competed initial preparation or • (2) the preparation of other school professionals.

20. California Approved Programs within the NCATE/CAEP Process Program Level Data Program Assessment & Biennial Reports Unit Level Data Unit data (IR) available to the site visit team—a minimum of 6 months prior to the site visit See NCATE/CAEP’s processes Additional data will be uploaded at a later date. Specific assessments must be presented at the unit level (i.e., diversity, dispositions) HO: NCATE/CAEP Processes (6)

21. Program Sampling HO: Program Sampling or Full Program Review (7) • Most programs will be reviewed using Program Samplingafter having completed Program Assessment. • Some programs will not have done Program Assessment (transitioning or new programs) • If many program standards have More Information Needed, a full Program Review will take place

22. Program Sampling Cluster • Complete Program Summary is needed for each program • Review team member(s) will be looking across groups of approved programs • Program Design • Course of Study (Curriculum & Fieldwork) • Assessment of Candidates HO: NCATE/CAEP Processes (6)

23. Biennial Report Due to site visit deferral of one year, the Biennial Report turned in Fall 2012 will be used If there are updated assessments, responses to Biennial Report feedback, team needs to know Biennial Report Section B—provides evidence for Common Standard 2

24. Biennial Report—Section B HO: PSA 12-08 (8) • Part B of the Biennial Report requires the unit head to reflect upon the program specific data—for Common Standard 2. Consider: • Aggregating data up to the unit • Report on unit level analysis of data and decisions to act on the analysis

25. Documentation of Actions Taken in Unit Assessment System

26. Common Standard Implications for 2012-13

27. Institutional Report • Document that addresses the NCATE/CAEP Standards • Supporting evidence must be available electronically when the IR is submitted to AIMS • Off-Site Review will take place within 1-2 months of submission of IR • Off-Site Report is prepared for the Institution

28. IR Addendum HO: NCATE Process (7) Off-Site Report is posted in AIMS Institution develops an IR Addendum addressing all questions and concerns in the OSR. Additional data may be provided Site visit team will consult the OSR and Addendum rather than the IR for the visit

29. Post approximately 6 months prior to visit Include links to supporting documentation • IR—AIMS too • Off-Site Report—AIMS too • IR Addendum—AIMS too • Narrative addressing 4 sentences from Common Standards • Program Documents including • Preliminary Report of Findings • Program Summaries • Biennial Reports and CTC Feedback HO: Site Visit Documentation (4)

30. Sample Interview Schedule • NCATE/CAEP/Common Standards • Program Sampling • Program specific issues, if needed See Accreditation Handbook: Appendix B HO: NCATE/CAEP’s Processes (7)

31. Interviews • Approved Programs • Organized into clusters of programs • Preliminary Teaching Programs • Special Education Programs • Advanced Teaching Programs • Services Programs • Talk with your CTC Consultant NCATE/CAEP Unit Standards Candidate Knowledge, Skills and Dispositions Unit Assessment Clinical Experience Diversity Faculty Unit Governance and Resources

32. Focus of the Interviews NCATE/CAEP Unit Standards—interview across the education unit focusing on concepts in the NCATE/CAEP Unit standards Programs—interview one stakeholder constituency within the assigned cluster of programs Columns—strands such as NCATE/CAEP or Program cluster Rows—time of day, room, constituency

33. Schedule Essentials Program Sampling team members need 1½ hours on the first morning with the Program Coordinators, organized by Program Cluster 1½ hours for lunch each day for the team (CTC and NCATE) to eat and have a team meeting 15 minutes at end of Day 1 & 2 w/ Team Lead for any needs Provide short morning and afternoon breaks Each team member needs a minimum of 1 hour per day not to be in a scheduled interview Mid-Visit Report needs to be on the schedule (late Day 2)— meeting with unit head on progress and what is still needed

34. Planning for the Team Visit • Interview Schedule includes • Candidates • Graduates • Master teachers/Supervisors • Employers/Administrators • Administration and Faculty of the Institution • Collaborative partners in governance (advisory) • Off Campus/Satellite visits • Credential Programs outside the School/Department of Education

35. Two Month Out Pre-Visit Visit to your institution CTC Consultants California Co-Chair NCATE/CAEP Co-Chair Purpose: Finalize all logistics including interview schedule

36. Site Visit Sunday noon through Tuesday afternoon for CI/TI Visit. Sunday Interviews—constituencies not available on Monday afternoon (i.e., employers, advisory board, completers, district-employed supervisors) School visit—required by NCATE/ CAEP Leave campus Monday with all data and interviews completed Tuesday—no scheduled interviews, plan for early afternoon Exit Report (determined by team leads and consultant)

37. Initial CTC-NCATE/ CAEPvisit is Sunday noon to Wednesday

38. One Visit-Two Reports • NCATE/CAEP • Team makes recommendations on the 6 standards • AFI • Multi-step process to the UAB • UAB hears the report in about 6 months • Accreditation Decision California Team makes decisions on all standards—Common and Program Team makes a recommendation on the accreditation status COA hears the report within 1-2 months Accreditation Decision

39. Accreditation Team Report • Format - Narrative Style • Team makes DECISIONS about all standards: NCATE/CAEP/Common and Program • NCATE/CAEP and Program Standard Findings • Standard Met • Standard Met with Concerns • Standard Not Met

40. Accreditation Team Report Team makes an Accreditation Recommendation to the COA on the unit and all of its approved programs • Accreditation • Accreditation with Stipulations • Accreditation with Major Stipulations • Accreditation with Probationary Stipulations • Denial of Accreditation

41. Presentation to COA • Consultant - Introduces Report • Team Leader - Presents Report • Institutional Representative - Responds to Report • Committee Discussion • Committee on Accreditation Decision • Appeals Available on the process

42. Accreditation Decision • Committee on Accreditation accepts and reviews the team report • Committee on Accreditation makes the California Accreditation Decision • Accreditation • Accreditation with Stipulations (Stipulations, Major Stipulations, Probationary Stipulations) • Denial of Accreditation

43. After the Site Visit • Accreditation Decision by COA • Report due within one year of the COA decision addressing any and all • Stipulations • Concerns • Questions • Continue in the accreditation cycle with the activities of the Violet Cohort – See Cohort Map HO: Cohort Map (9)

44. NCATE/CAEP-UAB Process • Check the NCATE/CAEP web page • Process takes place in AIMS • Team provides report to NCATE and some editing takes place • Report available to institution within 30 days • Rejoinder opportunity—limited time • Factual corrections—limited time • Presentation to UAB scheduled: • Fall visits—March/April • Spring visits—October

45. Consultant Monthly contact—video conference, Skype, phone calls, emails. Ask any question. Webinar software—if needed for “presentation” to advisory board or others Always cc: CTC Consultant when communicating with NCATE/CAEP or the NCATE/CAEP Co-chair Consultant will be present for the Off Site Review, Two Month Out Pre-Visit, site visit and presentation to the COA

46. CTC Webcasts http://www.ctc.ca.gov/educator-prep/webcasts.html Accreditation 101/Overview Common Standard 2Unit and Program Evaluation System

47. Additional Information • www.ctc.ca.gov (Program Sponsors) • Site Visit Web page: http://www.ctc.ca.gov/educator-prep/program-accred-site-visits.html • Accreditation Framework • Accreditation Handbook http://www.ctc.ca.gov/educator-prep/accred-handbook.html • Cheryl Hickey, Administrator of Accreditation • Assigned CTC Consultant HO: Additional Resources (10)