21 ST Century Tools For Archivists:

21ST Century Tools For Archivists: A Progress Report on Persistent Archives at the Stanford Linear Accelerator Center (SLAC) Jean Marie Deken Archivist

Overview • SLAC Test Collection: SLD Records • SLAC Metadata development • PAWN Workflow: SLAC  NARA • Some conclusions / issues for the future Jean Marie Deken, SLAC AHO, NAGARA 2007

SLAC Test Collection: SLD • SLAC Large Detector for the SLAC Linear Collider (SLC) 1983-1988 • Early and prolific user of world-wide web • No further need to keep data confidential • Many types of electronic documents • Meet US Department of Energy/NARA criteria for retention Jean Marie Deken, SLAC AHO, NAGARA 2007

SLAC Test Collection: SLD Initial Electronic Records Appraisal • Surfed SLD web site – “manual crawl” http://www-sld.slac.stanford.edu/sldwww/sld-working.html • Generated list of records series – technical appraisal http://www.slac.stanford.edu/history/sldpat.htm • Interviewed collaboration’s • Data Czar • Web manager • Spokesperson Jean Marie Deken, SLAC AHO, NAGARA 2007

SLAC Test Collection: SLD Targeted Web Crawls • SDSC crawl agent combs site, starting at http://www-sld.slac.stanford.edu and http://www-sldnt.slac.stanford.edu • Crawl result reviewed by SLAC • Too broad horizontally • 1100 pages  112 urls of interest • “No Crawl” messages stopped the agent Jean Marie Deken, SLAC AHO, NAGARA 2007

SLAC Metadata Development • Began with the data elements that we currently use for our archives collections database, SLACARC • Looked at • Dublin Core • METS • NARA metadata scheme Jean Marie Deken, SLAC AHO, NAGARA 2007

SLAC Metadata Development • Now : • Application and revision • Some automated application of std. Metadata • http://www.slac.stanford.edu/history/projects/MetadataScheme8.html • Future: • Automate application of std. metadata • Automate extraction of metadata Jean Marie Deken, SLAC AHO, NAGARA 2007

Jean Marie Deken, SLAC AHO, NAGARA 2007

PAWN WORKFLOW: SLAC  NARA

Jean Marie Deken, SLAC AHO, NAGARA 2007

Conclusions / Future issues … • Metadata • What • Where • How • Generalize lessons to other collections • GLAST project (NASA records schedule) • Non-science archival collections • First US Web site • Public Affairs photographs Jean Marie Deken, SLAC AHO, NAGARA 2007

For further information…. • TPAP at SLAC: http://www.slac.stanford.edu/history/projects.shtml • PAWN: • http://www.umiacs.umd.edu/research/adapt • Or “I’m feeling lucky” Google keywords: ADAPT UMIACS * *ADigital Approach to Preservation Technology, University of Maryland Institute for Advanced Computer Studies Jean Marie Deken, SLAC AHO, NAGARA 2007

Contact information…. Jean Marie Deken Archivist and Head Archives and History Office Stanford Linear Accelerator Center jmdeken@slac.stanford.edu Jean Marie Deken, SLAC AHO, NAGARA 2007

21 ST Century Tools For Archivists:

21 ST Century Tools For Archivists:

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