Report Card Maker

1. Report Card Maker Application Training Fall 2002 Welcome and introduction of InstructorWelcome and introduction of Instructor

2. Goals for Today Overview of Report Card Maker PC compatible software TUSD Progress Report Time to Explore Software Question/Answer session The goals for today include an overview of the PC version of the Progress Report created by Clear Vision. Although this report card is based on the currently used standards-based progress report, there have been a few changes to align it to the State standards and incorporate the vocabulary used in the AIMS test. We really won’t have time to talk about the changes today—our focus will simply be the technical aspects of using the software on the computer. If you have questions about the format, language, or philosophy of the report card, feel free to call Lisa Long or Vallorie Schlecht at Educational Technology – 225-6278 I will be doing a short presentation to explain how the Progress Report software functions, and then you will be released to go back to your classrooms and enter your student’s names and information into the program. I would also like you to try out each of the options we discuss today to make sure you are familiar with program. I will be available at this time to answer questions and provide one-on-one assistance. I will be circling the school as you work. You can wait for me to arrive, or let the office know you are seeking my assistance. I will check in at the office and get to you as soon as possible. At the end of the session, we will gather again to answer any questions you may have. The goals for today include an overview of the PC version of the Progress Report created by Clear Vision. Although this report card is based on the currently used standards-based progress report, there have been a few changes to align it to the State standards and incorporate the vocabulary used in the AIMS test. We really won’t have time to talk about the changes today—our focus will simply be the technical aspects of using the software on the computer. If you have questions about the format, language, or philosophy of the report card, feel free to call Lisa Long or Vallorie Schlecht at Educational Technology – 225-6278 I will be doing a short presentation to explain how the Progress Report software functions, and then you will be released to go back to your classrooms and enter your student’s names and information into the program. I would also like you to try out each of the options we discuss today to make sure you are familiar with program. I will be available at this time to answer questions and provide one-on-one assistance. I will be circling the school as you work. You can wait for me to arrive, or let the office know you are seeking my assistance. I will check in at the office and get to you as soon as possible. At the end of the session, we will gather again to answer any questions you may have.

3. Launching Report Card Maker Start Menu Programs Software RCM3.1 To access this software, you will go the the Start menu at the bottom, left corner of the screen. Move the cursor up to Programs and over to Software. Then click on Report Card Maker. This will launch the program.To access this software, you will go the the Start menu at the bottom, left corner of the screen. Move the cursor up to Programs and over to Software. Then click on Report Card Maker. This will launch the program.

4. Creating a New Teacher File The first time you open the program, you will need to choose the New button to create a new class file. After you have set this up, you can then open it again using the open button.The first time you open the program, you will need to choose the New button to create a new class file. After you have set this up, you can then open it again using the open button.

5. Main Screen The next screen that will appear automatically is called the Main Screen. This will be the starting point from now on. The first task at hand will be to input student names and data. Click on the Add New Student button to begin.The next screen that will appear automatically is called the Main Screen. This will be the starting point from now on. The first task at hand will be to input student names and data. Click on the Add New Student button to begin.

6. Student Information This brings up the Student Information window. It holds all the individual demographic information about each student. Use the mouse to click in the First Name field. Type the name and then use the TAB button to move to the next field. Enter the Middle Initial, Last Name, gender and grade level. The Gender designation is important because later, when comments are made, the computer accesses this database to determine whether to put he or she, him or her. If you want to be able to print a progress report in Spanish, you need to also need to identify Spanish in the language section. When you click in that space, a drop-down menu appear. Select Spanish. This will activate the Spanish option. Once a name and the information is entered, you can click the New button to bring up an empty record. This brings up the Student Information window. It holds all the individual demographic information about each student. Use the mouse to click in the First Name field. Type the name and then use the TAB button to move to the next field. Enter the Middle Initial, Last Name, gender and grade level. The Gender designation is important because later, when comments are made, the computer accesses this database to determine whether to put he or she, him or her. If you want to be able to print a progress report in Spanish, you need to also need to identify Spanish in the language section. When you click in that space, a drop-down menu appear. Select Spanish. This will activate the Spanish option. Once a name and the information is entered, you can click the New button to bring up an empty record.

7. Saving Teacher Files Use the Save In: drop down menu to find your teacher folder When you click new student for the second time, a dialogue box called Save Teacher File As… will appear on the screen. There are two important boxes on the screen that are used to name and locate your file. First, the Save In: box at the top of the box is used to tell the computer where you want the file to be saved. Usually, it will default to this screen. If it does not, use the arrow next to the Save In… box and click on Teachers at Inst _____. It will move to the top box.When you click new student for the second time, a dialogue box called Save Teacher File As… will appear on the screen. There are two important boxes on the screen that are used to name and locate your file. First, the Save In: box at the top of the box is used to tell the computer where you want the file to be saved. Usually, it will default to this screen. If it does not, use the arrow next to the Save In… box and click on Teachers at Inst _____. It will move to the top box.

8. Saving Teacher Files Double-click on your folder name Next, double-click on your name. It will move to the Save In box.Next, double-click on your name. It will move to the Save In box.

9. Saving Teacher Files Double-click on your Private folder Now, double-click on the Private folder. It, too, will move to the Save In box.Now, double-click on the Private folder. It, too, will move to the Save In box.

10. Saving Teacher Files Give the file a File name For example, Jones2001 Click the Save button Finally, you need to give the file a File Name. Your name and the year might be a good idea. When the information is complete, Click the Save button.Finally, you need to give the file a File Name. Your name and the year might be a good idea. When the information is complete, Click the Save button.

11. Student Information After saving, you will be returned to the main student information screen. Continue adding new students into the database by clicking on New Student and filling in the information for each child. When you are finished, click on the Edit Report Card button to move to the progress report form.After saving, you will be returned to the main student information screen. Continue adding new students into the database by clicking on New Student and filling in the information for each child. When you are finished, click on the Edit Report Card button to move to the progress report form.

12. Setting Teacher/School Information The next task is to enter the teacher and school information. This is done from any report card using the global Choose Report Card Setting to bring up the dialogue box and enter the information. The next task is to enter the teacher and school information. This is done from any report card using the global Choose Report Card Setting to bring up the dialogue box and enter the information.

13. Progress ReportPage One Reading Writing Language Arts Listening and Speaking Language and Vocabulary Research, Study and Presentation Skills This is the form on which you indicate the rubric grades and comments for each child and fill out individual information including attendance, support programs, current LAS scores, and the methods of assessment. The report form itself acts as a print preview menu. What you see is what you get!!! At the top of the card you record scores for Reading, writing, and language arts. All five areas of the CORE curriculum are addressed now including Language and Vocabulary and Research, Study and Presentation Skills This is the form on which you indicate the rubric grades and comments for each child and fill out individual information including attendance, support programs, current LAS scores, and the methods of assessment. The report form itself acts as a print preview menu. What you see is what you get!!! At the top of the card you record scores for Reading, writing, and language arts. All five areas of the CORE curriculum are addressed now including Language and Vocabulary and Research, Study and Presentation Skills

14. Page One Mathematics Standards Number Sense Data Analysis and Probability Patterns, Algebra and Functions Geometry Measurement and Discrete Mathematics Mathematical Structure and Logic The bottom of the page indicates scores for each strand of the Mathematics Core Curriculum. If you are not currently assessing a particular strand, you can simple put an X in the box to let parents know the strand is not addressed at this time. The bottom of the page indicates scores for each strand of the Mathematics Core Curriculum. If you are not currently assessing a particular strand, you can simple put an X in the box to let parents know the strand is not addressed at this time.

15. Adding Quarterly Grades To add a grade, click in the box next to the subject. A drop-down menu is displayed. Simply drag the mouse down to choose the appropriate rubric score. The number is placed in the box automatically.To add a grade, click in the box next to the subject. A drop-down menu is displayed. Simply drag the mouse down to choose the appropriate rubric score. The number is placed in the box automatically.

16. Adding Comments To add comments, click in the comment box. You can create your own comment by typing in the Preview box at the top. However, you can also use the E-Z comment option to help you create comments. E-Z Comments are libraries of pre-written comments. Report Card Maker comes with two libraries: The Standard Comment Library and The Primary Comment Library. The Standard Comment Library is a general K-6 library of comments ranging from academic performance to classroom behavior. The Primary Comment Library focuses more on the K-2 students and their academic and social/developmental stages. There are also line libraries that reflect the CORE curriculum performance objective that we will discuss in a moment. Comment libraries are meant to assist the new teacher, be a springboard for creating your own comments and help with those difficult comments. Comment libraries are broken up into categories. Each category has a list of subcategories to assist you in your search for a comment on a specific topic. To select an EZ-Comment, choose the library of comments you wish to view from the Library pop-up menu. In the Category pop-up menu, choose a category of comments from this library. In the Sub-Category field the list of sub-categories will be displayed. Click on a sub-category to display the comments in the Comment list. To add comments, click in the comment box. You can create your own comment by typing in the Preview box at the top. However, you can also use the E-Z comment option to help you create comments. E-Z Comments are libraries of pre-written comments. Report Card Maker comes with two libraries: The Standard Comment Library and The Primary Comment Library. The Standard Comment Library is a general K-6 library of comments ranging from academic performance to classroom behavior. The Primary Comment Library focuses more on the K-2 students and their academic and social/developmental stages. There are also line libraries that reflect the CORE curriculum performance objective that we will discuss in a moment. Comment libraries are meant to assist the new teacher, be a springboard for creating your own comments and help with those difficult comments. Comment libraries are broken up into categories. Each category has a list of subcategories to assist you in your search for a comment on a specific topic. To select an EZ-Comment, choose the library of comments you wish to view from the Library pop-up menu. In the Category pop-up menu, choose a category of comments from this library. In the Sub-Category field the list of sub-categories will be displayed. Click on a sub-category to display the comments in the Comment list.

17. Choosing Comments Click on a comment and the actual comment will be entered in the Preview area. When a comment is chosen, the student’s name is automatically inserted in the comment and the pronouns within the comment are altered to reflect the gender chosen in the Student Information window. The selected comment appears in the Preview area. Once you select an EZ-Comment, click Apply to place the selected EZ-Comment into the comment area above. Comments can be edited to fit your needs. Click on a comment and the actual comment will be entered in the Preview area. When a comment is chosen, the student’s name is automatically inserted in the comment and the pronouns within the comment are altered to reflect the gender chosen in the Student Information window. The selected comment appears in the Preview area. Once you select an EZ-Comment, click Apply to place the selected EZ-Comment into the comment area above. Comments can be edited to fit your needs.

18. Editing a Comment You can also change the text size or style from the Text menu. Note: Report Card Maker will automatically Shrink-to-Fit the text into the comment box on the report card. If you enter more text than can fit, RCM will shrink the text until it does. When you are satisfied with your comment, check for red line/spelling errors. if you are typing in Spanish, the button next to Spell Check is a menu of special characters.You can also change the text size or style from the Text menu. Note: Report Card Maker will automatically Shrink-to-Fit the text into the comment box on the report card. If you enter more text than can fit, RCM will shrink the text until it does. When you are satisfied with your comment, check for red line/spelling errors. if you are typing in Spanish, the button next to Spell Check is a menu of special characters.

19. Adding TUSD Objectives Every area of the CORE curriculum is reflected in the Tucson Readiness, Foundations and Essentials Line Libraries. They work exactly like the other line libraries but use the same vocabulary found in the CORE. Instead of putting the child’s name at the beginning of the sentence, it uses a pronoun. For example, one comment may read He or She (depending on the gender selected) predicts outcomes and content from title, pictures, and scanning. This allows teachers to make a general comment using the student’s name and follow the comments up with specific objective starting with he or she. Hopefully, this will prevent the comment section from sounding stilted because the first name is inserted at the front of every sentence. You can even create your own comment libraries and apply them to many students. Below the Custom Comment command is a Search Comment. Use a keyword like addition to bring up all related comments. Every area of the CORE curriculum is reflected in the Tucson Readiness, Foundations and Essentials Line Libraries. They work exactly like the other line libraries but use the same vocabulary found in the CORE. Instead of putting the child’s name at the beginning of the sentence, it uses a pronoun. For example, one comment may read He or She (depending on the gender selected) predicts outcomes and content from title, pictures, and scanning. This allows teachers to make a general comment using the student’s name and follow the comments up with specific objective starting with he or she. Hopefully, this will prevent the comment section from sounding stilted because the first name is inserted at the front of every sentence. You can even create your own comment libraries and apply them to many students. Below the Custom Comment command is a Search Comment. Use a keyword like addition to bring up all related comments.

20. Applying Comment to All Global mode allows comments to be applied to all students. Click on the global mode button on the tool bar. Make choices as to how you want the information to append other comments. Click the Enter globe mode button at the bottom of the dialogue screen. The form will turn pink to cue you as to global mode. Click on a comment. Whatever is typed will be applied to all students.Global mode allows comments to be applied to all students. Click on the global mode button on the tool bar. Make choices as to how you want the information to append other comments. Click the Enter globe mode button at the bottom of the dialogue screen. The form will turn pink to cue you as to global mode. Click on a comment. Whatever is typed will be applied to all students.

21. Adding Special Programs On the second page, there is a place to add support programs in which the child is enrolled. Click behind the words Support Programs. A Data Entry box will appear. Type the name of the programs and click the Done button.On the second page, there is a place to add support programs in which the child is enrolled. Click behind the words Support Programs. A Data Entry box will appear. Type the name of the programs and click the Done button.

22. Adding Current LAS Score If a Current LAS score is relevant, a teacher can add it by clicking behind the Current LAS score. A drop-down menu will appear. Choose a number and it will be displayed.If a Current LAS score is relevant, a teacher can add it by clicking behind the Current LAS score. A drop-down menu will appear. Choose a number and it will be displayed.

23. Adding Attendance To Add attendance, click in the box beside Days Present. To Add attendance, click in the box beside Days Present.

24. Adding Numbers A drop-down menu will appear. Click one time on the appropriate number and it will appear in the box. Continue in the same way with Days absent, tardy and off roll. Off roll is for students that came late in the year and were not enrolled in school for some portion of the quarter. If the number you need is not included on the menu, choose other and type the correct number.A drop-down menu will appear. Click one time on the appropriate number and it will appear in the box. Continue in the same way with Days absent, tardy and off roll. Off roll is for students that came late in the year and were not enrolled in school for some portion of the quarter. If the number you need is not included on the menu, choose other and type the correct number.

25. Page Two To move to page two, use the scroll bar on the right side of the screen.To move to page two, use the scroll bar on the right side of the screen.

26. Page Two Integrated Content Standards Social Studies Science Foreign Language Arts Band/Orchestra Comprehensive Health Physical Activity Educational Technology The second page contains content areas and the learner quality standards. New areas include Foreign Language, also known as FLES, Educational Technology and Workplace Skills. Although these have always been a part of the CORE curriculum, we have never reported to parents concerning these areas. We will now be in compliance with state expectations by reporting on all areas of the curriculum on a regular basis. In addition, there will now be a place to put band and orchestra grades if applicable. Also notice that Comprehensive Health and Physical Activity have been separated so teachers can clearly indicate scores for each. The second page contains content areas and the learner quality standards. New areas include Foreign Language, also known as FLES, Educational Technology and Workplace Skills. Although these have always been a part of the CORE curriculum, we have never reported to parents concerning these areas. We will now be in compliance with state expectations by reporting on all areas of the curriculum on a regular basis. In addition, there will now be a place to put band and orchestra grades if applicable. Also notice that Comprehensive Health and Physical Activity have been separated so teachers can clearly indicate scores for each.

27. Page Two Learner Quality Standards Self Directed Learner Collaborative Worker Problem Solver Responsible Citizen Quality Producer Methods of Assessment Next Year’s Grade Assignment The learning quality standards are the same as before, as well as methods of assessment. Now, on the fourth quarter, teachers can indicate on the progress report the next year’s grade assignment at the bottom of the page.The learning quality standards are the same as before, as well as methods of assessment. Now, on the fourth quarter, teachers can indicate on the progress report the next year’s grade assignment at the bottom of the page.

28. AssessmentMethods To indicate the methods used to assess the student, teachers will click in the box. An “X” will appear. To remove the “X”, just click again.To indicate the methods used to assess the student, teachers will click in the box. An “X” will appear. To remove the “X”, just click again.

29. Grade Assignment Next Year During the fourth quarter, the indicator for grade assignment next year will become active. Click in the blank space under the “Frank is assigned to” and During the fourth quarter, the indicator for grade assignment next year will become active. Click in the blank space under the “Frank is assigned to” and

30. Grade Assignment Next Year Select the grade name from the drop-down menu.Select the grade name from the drop-down menu.

31. Moving from Student to Student Use the drop-down menu in the top left corner to move to another student’s progress report Use the forward/back arrow to move to the next or previous student There are two ways to move from student to student. You can select any student from the drop-down menu in the top left-hand corner. Click the black arrow and move the cursor down to the desired student. Click once to move to that child’s report card. If you want to move to the next or previous student alphabetically, there are two buttons with a student’s face and a forward or back arrow. This moves one student at a time.There are two ways to move from student to student. You can select any student from the drop-down menu in the top left-hand corner. Click the black arrow and move the cursor down to the desired student. Click once to move to that child’s report card. If you want to move to the next or previous student alphabetically, there are two buttons with a student’s face and a forward or back arrow. This moves one student at a time.

32. Keeping Track Sometimes teachers work out of sequence on report cards and like to keep track where they are. Report Card Maker provides a Tracker with which to do so. Below the student name is a menu of tracking colors. Change the color as you complete parts of the progress report. Menu selections include Work in Progress, student complete, needs to be printed, needs comments and group numbers that can be edited to say whatever you like. These markers appear both on the progress report option bar and on the main screen so teachers can easily see what needs to be completed.Sometimes teachers work out of sequence on report cards and like to keep track where they are. Report Card Maker provides a Tracker with which to do so. Below the student name is a menu of tracking colors. Change the color as you complete parts of the progress report. Menu selections include Work in Progress, student complete, needs to be printed, needs comments and group numbers that can be edited to say whatever you like. These markers appear both on the progress report option bar and on the main screen so teachers can easily see what needs to be completed.

33. Changing Quarters To change from one quarter to the next, use the drop down menu next to the Quarter option. You can only change grades for the quarter that is displayed in this box.To change from one quarter to the next, use the drop down menu next to the Quarter option. You can only change grades for the quarter that is displayed in this box.

34. Creating a Progress Report in Spanish The Progress Report can be printed in Spanish. In order to create a Spanish version, you must enable this option on the student information page. Beside the option that reads “maintain a copy of reports in English and …” use the drop down menu to choose Spanish. This allows you to print copies in both languages.The Progress Report can be printed in Spanish. In order to create a Spanish version, you must enable this option on the student information page. Beside the option that reads “maintain a copy of reports in English and …” use the drop down menu to choose Spanish. This allows you to print copies in both languages.

35. Creating a Progress Report in Spanish Once Spanish is designated, the Spanish button on the option bar becomes active. Clicking on Spanish flag will display the Spanish version. Once Spanish is designated, the Spanish button on the option bar becomes active. Clicking on Spanish flag will display the Spanish version.

36. Creating a Progress Report in Spanish Any comments selected from the line library will also automatically appear in Spanish. Be care to check if you have edited comments in English that do not translate automatically in Spanish. Any comments selected from the line library will also automatically appear in Spanish. Be care to check if you have edited comments in English that do not translate automatically in Spanish.

37. Saving a File Saving on Report Card Maker is exactly the same as on Word. Choose File…Save to update information in the same place Choose File…Save as to rename a file or change its location. To save a file, use the File menu and select Save to update information as previously named. If you need to change the name of the file or location, choose Save as… Saving an RCM file is exactly like saving a word or excel document.To save a file, use the File menu and select Save to update information as previously named. If you need to change the name of the file or location, choose Save as… Saving an RCM file is exactly like saving a word or excel document.

38. Moving to the Main Screen To print the entire class, you must first return to the main screen. Use the bus icon at the top right corner.To print the entire class, you must first return to the main screen. Use the bus icon at the top right corner.

39. Preparing to Print Teachers must choose page setup and oK before they print or the machine will freeze up.Teachers must choose page setup and oK before they print or the machine will freeze up.

40. Printing Reports To Print the entire class or more than one student, use the File menu…and select Print. To Print the entire class or more than one student, use the File menu…and select Print.

41. Print Dialogue Box This brings up the Print Dialogue box. All student names will appear with a small box to the left of each name. You can select all or deselect all names by clicking on the appropriate button below the list. To change the status of one student at a time, click on the student name. Only reports for student names that are checked will print. Notice, there is an option box at the bottom of the page to have non-English students print in English that can be selected or turned off. This brings up the Print Dialogue box. All student names will appear with a small box to the left of each name. You can select all or deselect all names by clicking on the appropriate button below the list. To change the status of one student at a time, click on the student name. Only reports for student names that are checked will print. Notice, there is an option box at the bottom of the page to have non-English students print in English that can be selected or turned off.

42. Print Dialogue Box You can also change the report you want printed on this dialogue box. When all selections have been made, click the Print button to print, or done to return to the main screen. You can also change the report you want printed on this dialogue box. When all selections have been made, click the Print button to print, or done to return to the main screen.

43. Help Help is avail on-line. Use the Help menu to access the computerized manual. You can either read the file on the screen or print out a hard copy for your use.Help is avail on-line. Use the Help menu to access the computerized manual. You can either read the file on the screen or print out a hard copy for your use.

44. Help There is a table of contents to make locating information easy.There is a table of contents to make locating information easy.

45. Progress Report at Home Program can be downloaded at home if you have internet http://instech.tusd.k12.az.us/Progress_Report_Web/index.htm TUSD has a license for Report Card Maker that allows teachers to install the program on a computer at home. It is both PC and Mac compatible. Directions are on our website. Either way, this license allows teachers to work when and where they please.TUSD has a license for Report Card Maker that allows teachers to install the program on a computer at home. It is both PC and Mac compatible. Directions are on our website. Either way, this license allows teachers to work when and where they please.

46. Time to Work Enter grades and other demographic information Try out each feature discussed Use the handout as a guide One on one help available Now, it’s time to get to work. We are going to adjourn now and let you go back to your room. During this time, you can put in your student names, matric numbers, birthdays, etc. I will be moving around the building, checking to see if anyone needs help. When you are finished entering the information, play with the other options that we have discussed, using the handout as a guide. Make sure you understand how to complete each part before we come back together. We will reconvene at ------ to answer any questions about the program that you still have.Now, it’s time to get to work. We are going to adjourn now and let you go back to your room. During this time, you can put in your student names, matric numbers, birthdays, etc. I will be moving around the building, checking to see if anyone needs help. When you are finished entering the information, play with the other options that we have discussed, using the handout as a guide. Make sure you understand how to complete each part before we come back together. We will reconvene at ------ to answer any questions about the program that you still have.