New York State’s Student Data Collection and Reporting System

1. New York State’s Student Data Collection and Reporting System

2. The System Consists of Four Parts: • SIRS The Student information Repository System • NYSSIS New York State Student Identification System • nySTARTNew York State Testing and Accountability Reporting tool • nySTART Security System

3. SIRS: Individual Student Records Contracted to Erie 1 Board of Cooperative Educational Services

4. Repository System Goal To consolidate the Department’s collection of individual student data in the repository system

5. Time Lines • In 2005-06, all K-8 data was submitted through the State Repository System. • In 2006-07, K-12 enrollment, program and assessment data will be reported through the State Repository System.

6. SIRS • Level 1 Repository (regional) • data are moved from district student management system to Level 1. • Level 2 Repository (statewide) • includes student name and unique identifier • source of individual and summary performance reports and verification reports. • After district verifies accuracy data are moved to

7. SIRS (continued) • Level 3 Repository (State use) • data for school report cards and accountability decisions • to protect student privacy: no student names and unique identifiers are encrypted

8. Annual Reporting Database • Created using aggregated student data on the Level 3 Repository • Used to produce the NYS Report Cards and • Summary reports and data analyses available to the public

9. NYSSIS: Tracking Students Through Their Educational Careers

10. New York State Student Identification System (NYSSIS) • Purpose: to assign a stable, unique student identifier (10-digit number) to every pre-kindergarten through grade 12 student in New York State public school when he/she first enrolls. • Unique identifiers will • enhance student data reporting • improve data quality • ensure that students can be tracked longitudinally as they transfer between districts • More than 99 percent of students have been assigned unique identifiers.

11. nySTART: Using the Repository to Improve Performance

12. The New York State EducationDepartment New York State Testing and Accountability Reporting Tool • Provides teachers and administrators with the information they need to increase student achievement across the State. • Includes Web-based access to student records, including test scores, and enrollment, program, demographic, and other performance data.

13. Report Types • Verification Reports • Assessment Reports • Accountability Reports

14. Verification Reports • These reports provide school district officials the ability to review and verify the accuracy and completeness of data on the State Repository System. • The first set of verification reports, designed for administrators to review enrollment data, was launched in March 2006.

15. Assessment Reports • Individual Student Reports are print-ready reports that explain students’ performance on these assessments to parents and/or guardians and teachers in a concise manner. • Summary Reports provide BOCES, district, or school performance in print-ready format for ELA and math assessments in Grades 3–8 and for the New York State Alternate Assessment (NYSAA). • InteractiveReports allow teachers and administrators, as authorized, to view and analyze the State assessment performance of students by a variety of factors, using the Web.

16. Performance Measures Scale score uses a numerical scale that runs continuously from beginning skills (i.e., lower student achievement) to advanced skills (i.e., higher student achievement) at a particular grade level and enable comparisons from year to year because the same scale score represents the same level of achievement at a particular grade level from year to year. Performance Levels indicates the students’ performance in relation to the Learning Standards: Level 1 not meeting, Level 2 partially meeting, Level 3 meeting Level 4 meeting with distinction Standard Performance Index gives parents and teachers information about a child’s strengths and weaknesses on the content areas tested.

17. Assessment Reports: Individual Student Reports Translations of these reports are available in 10 languages.

18. Assessment Reports: Summary Reports

19. Key Highlights of Interactive Reports: Overview Reports • View and sort performance data by district, school, grade, and student • Analyze performance by student group • Analyze by Performance Level

20. Key Highlights of Interactive Reports: Subgroup Reports View data according to Subgroups • Disability Status • Race/Ethnicity • Gender • English Proficiency • Economic Status • Migrant Status

21. Key Highlights of Interactive Reports:Standards Reports and Item Reports • See and analyze data by content strands/learning standards • See and analyze data by test question

22. Key Highlights of Interactive Reports: Creating Reports • Customize your own reports by selecting student groups, according to ethnicity, gender, disability status, English proficiency or other demographic factors.

23. nySTART Security System: Keeping Student Data Private

24. Security System • Protecting the privacy of individual students is a federal and State requirement • The security system, implemented in August, is designed to ensure that only individuals with a legitimate educational interest in seeing individual student data have access to student records on SIRS. • A welcome letter provided an Invitation code, allowing RIC directors, BOCES district superintendents, school superintendents, and charter school and nonpublic school principals to establish accounts.

25. Security System • District and school administrators are able to • authorize staff to obtain individual user IDs and passwords. • assign staff privileges to see student data at the aggregate or individual level. • restrict staff privileges to view individual data to particular schools and particular grade levels.

26. How the Public Can Use This System • Public cannot have access to individual student data • After report cards are released, public will have access to the aggregate data in the Annual Reporting Database • Next year, public will have access to tools for analyzing data on the Annual Reporting Database: • Compare data for a particular assessment across districts or among members of a similar school group • Compare performance of disabled students, or other groups, across districts

27. Using the nySTART demo

28. Highlights of SIRS • Track students as they transfer across districts leading to more accurate graduation rates • Track performance on State assessments from year to year (even when the student transfers to another district) • Analyze the relationship between performance in grades 3-8 and Regents examinations

29. Highlights of nySTART for Schools • Provide all schools with the ability to analyze student performance by scale score, performance level, ELA Learning Standard, math content strand, or test question • Provide schools with the ability to analyze student performance by student group, e.g., race/ethnicity • Provide schools with the ability to compare student performance with the district, the State, or similar schools

30. Highlights of nySTART for Parents • More informative reports on test results for grades 3-8 ELA and mathematics • Similar reports for parents of disabled students who take the Alternate Assessments • Parent Web site with information on testing program and tips for helping child • Translation guides in 10 languages for parents who are more proficient in these languages than in English