2012 Spring Testing

1. 2012 Spring Testing Revised April 23, 2012

2. Administration Code • New material for BACs and Principals • Sign off sheets for BACs and Principals • At the school level for everyone involved in testing… • Provide a copy for reading • Provide training • Complete sign off sheets and submit to CO

3. Appropriate Practices Form • For everyone involved in testing • Submit to CO

4. Non-Disclosure Form • Classified • Non-employees • Submit to CO

5. DAC/BAC Certification • ? • Submit to CO

6. Seating Chart for All Test Sessions • Submit to CO

7. Alert Papers

8. K-PREP-Building a Testing Schedule • 2012 K-PREP Number of Items and Testing Times • Five consecutive days • Four makeup days • Submit to CO

9. “IQ” test for TAG id in grades 3 and 6 during testing window?If so, materials and directions at April District Leadership Team meeting.

10. Who tests? • All enrolled on first day of testing window • Retained students • Not skipped grades

11. K-PREP Materials Arrival • Arrives April 2nd in the district • May not be distributed to Test Administrators until the first day of the window • Physically larger *Pearson has notified the department that the shrink-wrapped packages of student response booklets will arrive sorted by school, grade level and in reverse alphabetical order (Z-A) by the student’s last name. When inventorying materials, the DAC or BAC may flip the student response booklets to have them in ascending order (A-Z). This issue has been corrected for any future shipments.

12. K-PREP Materials Processing • Separate test and answer booklets • Pre-printed answer booklets instead of labels • By grade and then alphabetical order • May split units between classes • May not rearrange order • Ten forms in grades 3-8, one form in grades 10 & 11 • School Test Materials Security Checklist

13. K-PREP-Additional Materials • School overage…5% • District overage…3% • Ordering • One grade per school per day • Next day arrival if before 1:30 p.m. • Do not trade between schools • District Overage Test Materials Security Checklist

14. K-PREP Pre-Printing • CorrectUse • IncorrectVoid, bubble, Serial # in SDRR • NoneBubble, Serial # in SDRR

15. K-PREP Answer Booklet Bubbling for All • Accommodations • Form Number • Room Number

16. K-PREP-Voiding an Answer Booklet • Write VOID across the front with a black marker • Why? • Incorrect label • Damage* • Student responds in wrong section* • Bodily fluids* *Transcribe into new booklet (use same form if a test booklet is also involved)

17. K-PREP-Bodily Fluids, continued • Contact Pearson with student’s name, school, grade, and form number • Destroy according to OSHA requirements

18. K-PREP Approved Testing Materials • Approved Testing Materials • Calculators

19. K-PREP Manuals • DAC/BAC • TAMs (Coming Soon)

20. K-PREP-Common Administration Issues • Student works ahead…#5 on pg. 83 of DAC/BAC Manual • Student completes answer in wrong section of answer booklet…#6 on pg. 83 of DAC/BAC Manual • Student gets sick and/or checks out during testing…Note the testing time elapsed, where they were in the test, and call the DAC.

21. K-PREP-Packing…Schools

22. Return Shipping The following items that should not be returned to Pearson: • Unused SRBs (must be securely destroyed) • Used Scratch paper-- lined or graph (must be securely destroyed) • DAC/BAC Manual for K-PREP • School Test Materials Security Checklist (keep a copy on file at the school and send the original to the DAC to keep on file for 12 months) • Test Administrator’s Manuals/Scripts • Unused School ID Header Sheets • Extra Paper Bands • Reference Sheets

23. DAC will take care of Red and Blue Labels Packing Scorable Materials No Special Handling Envelope.

24. Packing Nonscorable Materials

25. K-PREP-Packing…District

26. Packing DAC Overage Place all unused test booklets in the box Once all boxes are returned to the district mark boxes accordingly

27. UPS Scorable Return Label Red • Things to note on Scorable Labels: • Address: Scorable materials have an Iowa City address. • Shipping Method: Scorable materials ship Next Day Air. • Scorable labels have the word “Scorable” in the name.

28. UPS Nonscorable Return Label Blue • Things to note on Nonscorable Labels: • Address: Nonscorable materials have a Cedar Rapids address. • Shipping Method: Nonscorable materials ship Ground. • Nonscorable labels have the word “Nonscorable” in the name.

29. Labeling Boxes • SCHOOL Box x of y • DISTRICT Box x of y

30. K-PREP Materials Pickup & Shipping Deadlines Red…No flexibility Blue…Very little flexibility (No more than 1 day) Green…Some flexibility

31. K-PREP-Results… • Sample Score Report • On Pearson Access? • No Student Data Tool 

32. Sample Score Report- Grade 4

33. K-PREP Rosters • SDRR (emails) • Coming soon • Who tested • Demographics • Annotations

34. K-PREP and EOC Accountability • SDRR • 100 days of enrollment as of 1st day of your K-PREP window • All types of exemptions (medical, extraordinary, AA, foreign exchange, EL) [Non-voided books returned for all except AA] • Annotations • Grades 3-12 (including all demographics)

35. EOC Rosters • Quality Core • Who tested • Demographics • Details later today

36. Notify DAC of any students who enroll or dis-enroll during your testing window

37. Exemptions • Medical • Extraordinary Circumstances (formerly “other”)

38. Medical Exemption Examples • seriously injured in an accident just prior to or during the testing window; • confined to home or hospital with an acute situation, not a long-term home/hospital instruction situation; • unable to interact with people without serious risk of infection or contamination to others; or • pregnant with complications that endanger health of mother or child or has delivered just prior to or during the testing window. Cannot be a handicapping condition

39. Extraordinary Circumstance Exemption Examples • Student in protective custody • Parental kidnapping • Contact the Division of Support and Research for guidance before completing an Extraordinary Circumstance Exemption.

40. Exemption Steps • Complete paper form and file at the CO • Request in SDRR and monitor for approval • Mark in SDRR

41. Medical Emergency

42. Medical Emergency Examples • Student broke his/her writing arm • Scribe • Student broke his/her eyeglasses • Scribe & Reader (Mathematics, Science, Social Studies, or On-demand Writing) • Scribe & Large Print or Projector (Reading) • Student with leg in traction • Different setting or schedule if not heavily medicated

43. Medical Emergency Steps • Complete paper form and file at the CO • Annotate in SDRR

44. Homebound • Managed at the CO • School materials must be used

45. K-PREP-First Year EL • Handout • EL Staff will provide a list (also PSP accommodations) • BACs will apply the “1 year only rule”. Franklin can help if needed.

46. Stoner Creek • Managed at the CO • Medical Exemptions for those who land in SDRR • Assistance to districts who have students at SC who are in their SDRR

47. Accommodations • K-PREP materials have been ordered • EOC materials will be ordered soon…done.

48. Subs to Assist with Accommodations • Use sparingly • Let me know how many • Arrange with Dawn • Write “Testing” on the timesheet

49. Non-Standard Response (NSR) • Find the template on the BoCo website under BAC Resources • Printed word-processed answer must fit in the answer box. • Trim around and tape response into appropriate spot in student response booklet. • Tape at least the four corners of the response using clear desk tape. • Do not cover other answers, bar codes or timing tracks with tape.

50. This is where the typed test will go. It will be trimmed around so that it fits completely inside the black box allowed for each test question. The template allows only enough space to complete the question while remaining inside the allowable space. The template can be downloaded from the KDE webpage. Tape must be on the corners of the text being inserted but not covering multiple choice answers, barcodes or timing tracks. Place clear desk tape at least on the four corners of the printed response so the pages are securely in place and will not move around when the booklet is moved, opened, closed, packaged or during shipping. This will ensure proper scoring will occur.