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Presentation for Workflow Assessment

RFP Q249893. Presentation for Workflow Assessment. July 12, 2012. Objective – Workflow Assessment. Document Services and Solutions ( DSS ) is in the process of an RFP (Request for Proposal) for the Master Contract of the Fleet op printers/copiers on campuses.

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Presentation for Workflow Assessment

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  1. RFP Q249893 Presentation for Workflow Assessment July 12, 2012

  2. Objective – Workflow Assessment Document Services and Solutions (DSS) is in the process of an RFP (Request for Proposal) for the Master Contract of the Fleet op printers/copiers on campuses. DSShas preselected a list of vendors and the next step of this process, will be to request them to present a Workflow Assessment for the following areas: Law School (Coral Gables campus) Bascom Palmer (Medical campus) UPrint (Campus wide service)

  3. General Plan Thursday, July 129:00 a.m. – 10:30 a.m. : Richter Library, meet in room 343 – Introduction and UPrint 10:30 a.m. - noon : Law School LibraryFriday, July 139:30 a.m. – 11:00 am - Bascom Palmer, Lobby

  4. Procedure: DSS will introduce you to each Area and to the staff who will be your contacts for this phase of the RFP. You will have a site visit, coordinated by the Areas, and a questions and answers session at the end. It will be the vendors responsibility to establish contact with each area for any additional information they need, to present a proposal for the Area. The final Workflow Assessment should be ready to present by July 30, 2012

  5. UPrint Presentation for Workflow Assessment of Vendors - RFP Q249893 - July 12, 2012 UPrint: Wireless / Networked Student Printing Solution

  6. AGENDA Introduction to UPrint Questions and Answers Visit the Main Labs Richter Library Residence Halls Law School

  7. What is UPrint? The Wireless and networked STUDENT PRINTING SOLUTION at the Coral Gables and RSMAS campuses. "Green U" initiative to encourage responsible printing and copying.

  8. Original Goals of UPrint • Provide Wireless Printing • Students Print wireless on campus from their laptops • Campus and University wide solution • Green Initiative • Eliminate/reduce paper waste – unclaimed jobs/ lost jobs • Promote Duplex printing • Print Management • Monitor printing - understand trends/needs • Optimize printing infrastructure • Promote Added value: new services ( wireless, copying, color, scanning) – remote printing from smart devices.

  9. What services does UPrint currently offer? Wireless printing on campus Black & White printing / copying Color printing/copying Scanning to e - mail

  10. Whereis UPrint available? Coral Gables campus Libraries School’s Computer Labs Residence Halls and University Village University Center RSMAS campus Library B/W printers : 45 B/W MFPs 7 Color Printers 11 Color MFPs 33 Plotters 5 Current Fleet 101

  11. UPrint Allowance Registered students are assigned a yearly allowance to use the services. If allowance is depleted, they have the option to add money to their account to print at special rates.

  12. UPrint is Powered by: Currently using Pharos Uniprint 8.1, Omegas, and Ricoh printers and MFPs.

  13. System Architecture

  14. MFP/ Printer • Release Station • Swipe card / Authenticate • Query account • Select Jobs • Print / Copy / Scan 4 3 1 2 5 Q $ How Does UPrintWork? Computer Workstations Job Printed Print Request UPrint Database Server UPrint Print Servers Service Held in Queue 8 hours Validate funds, record transaction GatewayCane Express

  15. At the labs: Go to the printer of your choice and follow the prompts 15

  16. You can Log-in by swiping your CaneCard You can Log-in by Typing your Login ID and Password USER FRIENDLY MENU DRIVEN SOLUTION 16

  17. Printing your Print Job From the List of print jobs under your user name Select the right print job from the touch screen Press Print 17 • Your print job is printed and your account is charged

  18. Print from your laptop Download drivers. 19

  19. F.A.Q. www.miami.edu/UPrint

  20. EstimatedSchool Year Volume • 12 million pages printed • 1.6 million print jobs • 800 thousand color pages • 250 thousand copies • 7.6 million sheets of paper

  21. Other related Services Guest Solution (managemyID - Cbord) Wide Format Solution ( “Dopey” print server) Departmental Usage Psychology The Miami Project

  22. THANK YOU L. Franky - July 2012

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