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TRAIN Policies

TRAIN Policies. An Overview. Karen K. Ngowe, MA, MI-TRAIN Administrator Phone: 517-335-8150 Email: mi-train@michigan.gov. Existing PHF Policies for TRAIN. General Policies and Liability Terms Confidentiality Statement Learner Rights and Responsibilities

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TRAIN Policies

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  1. TRAIN Policies An Overview Karen K. Ngowe, MA, MI-TRAIN Administrator Phone: 517-335-8150 Email: mi-train@michigan.gov

  2. Existing PHF Policies for TRAIN • General Policies and Liability Terms • Confidentiality Statement • Learner Rights and Responsibilities • Course Provider Rights and Responsibilities • Course Listing Requirements

  3. General Policies and Liability Terms • Content liability belongs to Course Provider • PHF right to review & modify course descriptions, etc. • PHF & affiliate states will not sell any data • PHF & affiliate states will not use TRAIN for marketing • Links from TRAIN do not constitute and endorsement

  4. Confidentiality Statement • TRAIN Affiliates have access to all learner records, including transcripts, entered and managed through their Affiliate site and have the right to delete or edit all such learner records. Affiliates may use individual or aggregate data from learner records for any public health purpose…

  5. Confidentiality Statement • When a learner chooses to register for a course through or TRAIN, the course provider may access required and optional contact information contained in the learner record for communications related to the course. Course providers have no access to transcript information in the learner record.

  6. Confidentiality Statement • Affiliates may further restrict the use of learner record data in accordance with the policies and laws governing the Affiliate site and organization. • Learner records containing transcripts and individually identifying data will not be disclosed to any third party, except upon the written authorization of the learner, or upon the order of a court of competent jurisdiction.

  7. Confidentiality Statement • After excluding any individually identifying data, PHF and Affiliates may compile and aggregate data from Affiliate learner records for analysis, assessments, and planning purposes to a third party.

  8. Learner Rights and Responsibilities • By registering as a user on any TrainingFinder.org or TRAIN Affiliate site, you acknowledge that you have read, understood, and accepted PHF’s General Policies and Liability Terms, Confidentiality Statement, and Learner Rights and Responsibilities.

  9. Learner Rights and Responsibilities • Restatement of confidentiality • It is Learner responsibility to keep learner record up to date • All fees and expenses for any course are to be handled between learner and the course provider. PHF and Affiliates are not responsible for registration or fees and expenses related to any third-party course. Neither PHF nor Affiliates will arbitrate disputes.

  10. Learner Rights and Responsibilities • The confidentiality commitment of PHF for its site does not extend to any third party sites • Neither PHF nor any of its funding partners, Affiliates, or sponsors are responsible for the endorsement of courses, nor for course content, which is entirely the responsibility of the course providers.

  11. Learner Rights and Responsibilities • Affiliates may further restrict the use of learner record data in accordance with the policies and laws governing the Affiliate site and organization.

  12. Course Provider Rights and Responsibilities • By registering as a course provider at any TRAIN Affiliate site or TrainingFinder.org, you acknowledge that you have read, understood, and accepted PHF’s General Policies and Liability Terms, Confidentiality Statement, Learner Rights and Responsibilities, and Course Provider Rights and Responsibilities.

  13. Course Provider Rights and Responsibilities • Course Providers are responsible for entering their course information into the TRAIN database and keeping this information up to date • Course Providers should list their courses on TRAIN through only one TRAIN site • The site selected does not affect the visibility of courses to users throughout TRAIN. It affects the site administrator that manages registration and course listings

  14. Course Listing Requirements The following are the minimum course listing requirements for TRAIN: • Courses must be designed for the continuing education and training of professionals who protect the public's health and be consistent with the target audiences in the TRAIN course search fields. Consumer-oriented health education classes and materials are not permitted.

  15. Course Listing Requirements 2. Courses must be designed to build knowledge, skills, or competencies in one or more of the subject areas listed in the TRAIN course search fields. Course materials must be designed for instructional (not reference) use by learners or trainers.

  16. Course Listing Requirements • Courses must be delivered in formats consistent with the formats in the TRAIN course search fields. Books, brochures, articles, palm cards, and other reference materials are not permitted unless continuing education credits are associated or the materials are designed as a program.

  17. Course Listing Requirements • Individual TRAIN affiliates are responsible for assuring that courses meet these minimum requirements. PHF will periodically review courses to ensure all affiliates approve courses consistent with these minimum requirements. Affiliates may apply additional state-specific standards to decide whether a course may approved or viewed on their site.

  18. “If your organization offers learning opportunities that meet our listing requirements, we encourage you to register to list your courses on the appropriate TRAIN site.” Course Provider Reference Guide p7 Corresponding TRAIN affiliate site National TRAIN site Course Provider Qualifications

  19. Pros All local staff registered on MI-TRAIN Tracking at local level too Cons Search result “clutter” “Local” Courses Listed on MI-TRAIN

  20. Administrative Roles • No existing guidelines for assignment of Administrative Roles • Course Providers automatically assigned: • Course Provider • Course Attendance Manager • Course Session Manager • Course Registration Approval Manager

  21. Discussion • Additional requirements to become MI-TRAIN Course Provider? • Additional MI-TRAIN Course Provider Rights/Responsibilities? • Additional MI-TRAIN course listing requirements? • Guidelines for assignment of MI-TRAIN Administrative Roles

  22. Additional requirements to become MI-TRAIN Course Provider • Your input here

  23. Additional MI-TRAIN Course Provider Rights/Responsibilities • Your input here

  24. Additional MI-TRAIN course listing requirements • Your input here

  25. Guidelines for assignment of MI-TRAIN Administrative Roles • By written request? Restricted to organizational role?

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