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October 24, 2015

The Future of 4-H Starts Today: Implementation of the 4-H Futures Task Force Recommendations. October 24, 2015. Welcome!. Let’s get to know our tablemates! Name County One hope for 4-H. Agenda. Desired Outcomes: Increased understanding of what led to the development of the 4-H FTF

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October 24, 2015

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  1. The Future of 4-H Starts Today: Implementation of the 4-H Futures Task Force Recommendations October 24, 2015

  2. Welcome! • Let’s get to know our tablemates! • Name • County • One hope for 4-H

  3. Agenda • Desired Outcomes: • Increased understanding of what led to the development of the 4-H FTF • Shared understanding of the 4-H FTF process and recommendations • Understanding of the new State level Volunteer Management Organization • Strengthen the communication and continuous improvement plan through group input • Address questions from the 4-H community

  4. MORNING • Welcome and Introductions • Review Outcomes, Agenda, Roles • Group Agreements • Set the Stage • FTF Journey and Recommendations LUNCH: 12:00-12:30 PM AFTERNOON • New State Level 4-H Volunteer Management Organization • Timeline for Implementation • Break • Communication Plan • Continuous Improvement Plan • Question and Answer Session • Wrap-Up DEPARTURE: 4:00 PM

  5. Bill & Chris = Represent Division Leadership Steven = Technology Shannon = Presenter Fe = Facilitator You = Participate & Engage

  6. GROUP AGREEMENTS

  7. Introducing Associate Vice President of the University of California, Division of Agriculture and Natural Resources ……

  8. Desired Outcomes 1 Increase understanding of what led to the development of the 4-H FTF Shared understanding of the 4-H FTF process and recommendations 2

  9. Statewide Program Goals • Two goals of the UC ANR 4-H YDP: • Strengthen current programming • Increase youth and adult volunteer participation in the 4-H YDP

  10. CA 4-H Participation (1945-2015) Note: Numbers include duplicates

  11. Retention Rates(2013-2014 to 2014-2015) More fun Requirements 10,709 youth did not re-enroll in 2014-2015 = 63% Club meetings More opportunities Communication Adults Fighting 2,338 adult volunteers did not re-enroll in 2014-2015 = 76% Disconnected novice More training and resources

  12. Youth participate in 4-H through a wide variety of delivery modes. Nearly 46% of youth members participate in the Organized 4-H Club Program, with over 50% of the membership enrolled in other delivery modes.

  13. Nearly 50% of the youth in 4-H live in urbanizeda areas. These areas make up 71% of the state’s population. aAccording to the US Census, urbanized area encompasses 50,000 or more people.

  14. Nearly 33% of youth in 4-H are Latino, and 26% are of a race other than white. US Census data (2010) indicates that 50% of the youth population (ages 5 to 19) in California are Latino, and 49% are of a race other than white. 67% 33%

  15. Growth Opportunities • Retention • Offering a wide variety of program opportunities • Latino population • Youth & Volunteers • Urban audiences • Volunteers • Alumni engagement • Volunteers • Donors

  16. Key Points • Goals of the UC ANR 4-H YDP are to: • Strengthen current programming • Increase youth and adult volunteer participation in the 4-H YDP

  17. Charge to the 4-H Futures Task Force • Analyze our current organizational structure and develop a recommendation for an effective program structure that: • Represents the breadth of the program delivery modes • Takes into account the sectional and state events, activities, programs and advisory committees/leadership teams • Engages and empowers youth members and adult volunteers • Revitalizes or expands the role of adult volunteers and young people • Engages youth as equal partners • Improves consistency of programming • Improves the county to state communication network • Minimizes the administrative or management tasks and responsibilities

  18. State 4-H Office Administrative Authority & Responsibility Assistance, advice and two-way communication 4-H ADVISORY COMMITTEES SET Healthy Living Technology Camping Shooting Sports Animal Science Education Citizenship/Leadership Policy Incentives & Recognition Positive Youth Development STATE COUNCIL President Vice President Secretary Recording Secretary Policy Secretary Treasurer Past President Healthy Living Officer Technology Officer Public Relations Officer NS 4- H Council President NS 4-H Youth Council Rep NCS 4-H Council President NCS 4-H Council President Youth Rep SC 4- H Council President SC 4-H Youth Council Rep SCS 4-H Council President SCS 4-H Council President Youth Rep State Office Staff Liaison (ex-officio) State Ambassador Rep (ex-officio) State 4-H Program Development Board UC ANR PROGRAM TEAMS/ WORKGROUPS Positive Youth Development Diversity in Youth Development Developing Volunteer Capacities Science Literacy Money Talks ….. COMMITTEES Nominating Finance Public Relations 4-H YD Comm Network Affirmative Action Sub Sectional Presentation Day SLF NORTH CENTRAL SECTION COUNCIL President Vice President Secretary Treasurer Policy Secretary Health and Safety Officer Technology Officer State Office Staff Liaison (ex-officio) NORTH SECTION COUNCIL President Vice President Secretary Treasurer Policy Secretary Conference Director State Office Staff Liaison (ex-officio) SOUTH CENTRAL COUNCIL President Vice President Secretary Treasurer Policy Secretary Health Living Officer State Office Staff Liaison (ex-officio) SOUTH SECTION COUNCIL President Vice President Secretary Treasurer Policy Secretary State Office Staff Liaison (ex-officio) COMMITTEES Nominating Finance Public Relations Affirmative Action Sub Sectional Presentation Day Sectional Fashion Revue SLF WHY COMMITTEES Nominating Finance Public Relations Affirmative Action Sub Sectional Presentation Day Sectional Fashion Revue SLF COMMITTEES Nominating Finance Public Relations Affirmative Action Sub Sectional Presentation Day SLF COMMITTEES Nominating Finance Public Relations Affirmative Action Sub Sectional Presentation Day SLF

  19. Charge to the 4-H Futures Task Force • Analyze our current organizational structure and develop a recommendation for an effective program structure that: • Represents the breadth of the program delivery modes • Takes into account the sectional and state events, activities, programs and advisory committees/leadership teams • Engages and empowers youth members and adult volunteers • Revitalizes or expands the role of adult volunteers and young people • Engages youth as equal partners • Improves consistency of programming • Improves the county to state communication network • Minimizes the administrative or management tasks and responsibilities

  20. Review of the 4-H FTF Timeline

  21. The Top 5 Areas of Discussion by Level of Interest:

  22. Review of the Timeline

  23. The Roadmap to the Future Vision, Mission,and Objectives FTF Priority & Strategy Vision Healthy, happy, thriving people who make a positive difference in their communities Organization Organize 4-H to best meet the growing and changing needs of the members, volunteers, and supporters to better position growth for the next 100+ years Public Relations Mission Engagement The University of California 4-H Youth Development Program engages youth in reaching their fullest potential while advancing the field of youth development Funding Funding Increase awareness, visibility, outreach and participation in the program. Communication Build and improve relationships with members, potential members, leaders, and external advocates; increase knowledge of programs/opportunities; recruit more members to participate; increase delivery modes of 4-H; and increase diversity by reaching more people in our communities Objectives 1. Make the Best Better 2. Learn by Doing Increase communication across the 4-H organization, share opportunities across sections, and improve the flow of information.

  24. Programs/Events Management • Program Working Teams • Volunteers, Youth, Community Partners & Staff • SET (with sub programs) • Healthy Living (with sub programs) • Citizenship • Leadership & Public Speaking • Management Committees: • State Staff, Volunteers, Youth, Community • Marketing & PR • Fund Development • Adult & Youth Engagement • Communications • Incentives & Recognition • Treasury and Budget • Policy • Peer Review • Community Advisory Academic Advisory Teams State & County Staff (SET, Healthy Living, Camping, Citizenship, Thrive) Statewide Event Coordination (Administration & logistics) State Staff Sectional Council Members participate in committees or act as advisory panel Board of Directors Volunteers, Youth, Community/Funding Partners, Academics & Staff Delivery Mechanisms • Delivery Working Teams • State & County Staff, Volunteers, youth • Afterschool • Camping • Military • Club • Etc. Sectional/Regional Program Delivery Teams State Staff – Regional Partner Volunteers – Sectional Councils

  25. Key Points • Goals of the UC ANR 4-H YDP are to: • Strengthen current programming • Increase youth and adult volunteer participation in the 4-H YDP

  26. Desired Outcomes 1 Increase understanding of what led to the development of the 4-H FTF Shared understanding of the 4-H FTF process and recommendations 2

  27. We will reconvene at 12:30 pm

  28. Desired Outcomes 3 • Understanding of the new State level Volunteer Management Organization • Strengthen the communication and continuous improvement plan through group input • Address questions from the 4-H community 4 5

  29. +

  30. Administrative Authority & Responsibility Assistance, advice and two-way communication State 4-H Office State 4-H Program Development Board MANAGEMENT BOARD Chair Vice Chair Secretary Treasurer Resource Development Director Marketing and Public Relations Director Northern Area Director Bay/Central Coast Area Director Central Area Director Southern Area Director Program Team/Workgroup Representatives (ex-officio) Advisory Committee Representatives (ex-officio) State Office Staff Liaison (ex-officio) 4-H ADVISORY COMMITTEES SET Healthy Living Technology Camping Shooting Sports Animal Science Education Citizenship/Leadership Policy Incentives & Recognition Multicultural & Community Engagement Volunteer Development Positive Youth Development Ambassador COMMITTEES Communications Finance Resource Development Marketing and Public Relations Northern Area Program Development Bay/Central Coast Area Program Development Central Area Program Development Southern Area Program Development Expansion & Review (Ad Hoc) Peer Review (Ad Hoc) UC ANR PROGRAM TEAMS/ WORKGROUPS Positive Youth Development Diversity in Youth Development Developing Volunteer Capacity Science Literacy Money Talks …. Event Committees Administrative Authority & Responsibility Assistance, advice and two-way communication

  31. Administrative Authority & Responsibility Assistance, advice and two-way communication State 4-H Office State 4-H Program Development Board MANAGEMENT BOARD Chair Vice Chair Secretary Treasurer Resource Development Director Marketing and Public Relations Director Northern Area Director Bay/Central Coast Area Director Central Area Director Southern Area Director Program Team/Workgroup Representatives (ex-officio) Advisory Committee Representatives (ex-officio) State Office Staff Liaison (ex-officio) = Management Boards and Committees = 4-H Youth Members and Adult Volunteers working together in partnership COMMITTEES Communications Finance Resource Development Marketing and Public Relations Northern Area Program Bay/Central Coast Area Program Central Area Program Southern Area Program Expansion & Review (Ad Hoc) Peer Review (Ad Hoc) Event Committees Administrative Authority & Responsibility Assistance, advice and two-way communication

  32. Management Board Roles and Responsibilities • Strengthen the program and expand the programs reach. • Provide leadership for regional programmingto ensure alignment with statewide goals and priorities. • Assess local and regional needs to help ensure statewide and regional programming addresses local needs. • Serve as a conduit to connect state and regional programming and committees. • Support statewide and regional programming through resource development, marketing and public relations, and internal communications. • Manage funds for regional programming and statewide efforts under purview of the board.

  33. Key Points • Programming is based on needs in the area. • BUT…. • All area events and activities are open to youth and adult volunteers across the state. • AND…. • Areas are flexible and may be reviewed, assessed and revised by the Management Board.

  34. Example: Horse Show State 4-H Management Board Northern Area Director Northern Area Program Committee Animal Science Education Advisory Committee Communications Committee Horse Show Event Committee Marketing & Public Relations Committee Youth from throughout the state invited to participate. Administrative Authority & Responsibility Assistance, advice and two-way communication

  35. Example: SLF State 4-H Management Board ACADEMIC WORK (E.G., EFFECTIVE VOLUNTEER DEVELOPMENT STRATEGIES) DEVELOP TRAINING RESOURCES, PLAN & DELIVER TRAININGS Developing Volunteer Capacities Workgroup PROVIDE CONTENT EXPERTISE Volunteer Development Advisory Committee Other Advisory/state level Committees Southern Area Director Southern Area Program Committee SLF Event Committee Administrative Authority & Responsibility Assistance, advice and two-way communication

  36. Building Capacity for Growth • Aligning priorities and goals across the organizational structure • Creating more formalized connections, integration, and synergy across the state • Improving communication • Increasing external public relations • Increasing funding from private donors

  37. Key Points • Management Board designed to address priorities identified by the 4-H FTF. • Management Board and Committees are composed of 4-H youth and adult volunteers. • Area programming is based on needs in the area, but open to all 4-H members and adult volunteers across the state. • All regional events and conferences are under the responsibility of the Area Planning Committee, Area Director and ultimately the Management Board. • Area Event Planning Committees work with appropriate state-level committee to leverage resources, expertise and align efforts.

  38. Implementation Team • Appointed by the Associate Director of 4-H Program and Policy • Composition • Approximately 5-6 youth, volunteers and staff • Term • 11 months: November 1 - September 30 • Responsibilities • Review documents and provide input • Help identify any gaps and develop strategies to address them • Serve in an advisory capacity to the Associate Director and Management Board • Work with Councils to help support the transition • Positive communication

  39. Timeline

  40. Key Points • An Implementation Team will be appointed to advise on logistics related to the implementation and support the transition and positive communication. • The State 4-H Management Board will be implemented July 1, 2016.

  41. 15 Minute Break

  42. Communication Timeline

  43. Continuous Improvement Plan Communicate

  44. Continuous Improvement Plan Communicate

  45. Wrap-Up Meet goals to strengthen and grow the 4-H YDP Continuous Improvement Process Communicate “Engage youth in reaching their fullest potential…”

  46. Desired Outcomes 1 Increased understanding of what led to the development of the 4-H FTF

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