Introduction to Security Cooperation Information Portal (SCIP)

1. Introduction toSecurity Cooperation Information Portal(SCIP)

2. Agenda Topics • What is SCIP and why is it important to you? • How do you obtain a SCIP account? • SCIP Operations Overview and Communities Introduction • Case Information • Case Status, requisitions, Ad Hoc Reports, metrics, etc. • Inputs – requisitions, SDRs, Freight Forwarders, etc. • FMR Case Sheets • Case Execution (e.g. EFTS) • Navy • Partner Info • SCIP Help • Practical ‘Hands-On’ Exercises utilizing DISAM SCIP Handbook

3. Expectation Management • Today’s brief: • Introduction and overview only – NOT all features and capabilities - Will NOT make you an expert in SCIP • SCIP features / capabilities: • SCIP CANNOT answer all your questions but it’s a GREAT starting point! • Limited breakdown of commitments, obligations, expenditures (More extensive for cases in Navy Community) • There is very limited access to the actual LOAs • Data accuracy depends on the DoD (DSAMS and DIFS) and the MILDEP legacy systems (SAMIS, CISIL, MISIL, etc.)

4. What is SCIP and what does it do? • Provides quick answers and situational awareness to answer questions such as “What’s going on with Bandaria’s cases???” • Web portal (https://www.scportal.us/home/) to MILDEP and DoD system info for FMS, and Building Partner Capacity (i.e. Pseudo LOAs) cases and programs – Tri-Service View • SCIP introduced in 2003 and its capabilities continue to expand and improve (e.g. requisition e-mails, and case status alerts)! Provides information via formatted reports and ad hoc queries: • FMS Case Status • Case Lines • Active Requisitions • Payment Schedules • Supply Discrepancy Reports (SDRs) • FMR Sheets • Passes inputs to MILDEP case execution systems: • Requisitions • Requisition Cancellations • Requisition Modifiers • Requisition Follow-ups • SDRs and Attachments • Freight Tracking transactions • Provides access to: • Enhanced Freight Tracking System (EFTS) • EUM • SCMS • Other DoD and commercial web sites and information (i.e. DLA WebFLIS, EMall, Asset Visibility, etc.)

5. Where does SCIP get its data from? Authoritative Data Sources PBAS CISIL CMCS SAMIS MISIL DSAMS DIFS (Army) (Army) (Air Force) (Air Force) (Navy) (DSCA) (DFAS) DAILY Data Extracts International CONUS Portal Communications Server Portal Database Server End Users

6. Why is SCIP Important to you? • Great IT ‘tool’ to support case management • Foreign Purchaser can access • Provides info that would otherwise have to be case funded • You can use when on TDY to get case info • What’s going on with Bandaria’s cases??? • LOA development, implementation, execution, closure • Material shipment: Enhanced Freight Tracking System • Prepare for Case Reviews • Navy case management & execution tools (e.g. WebROR, Case Reviews, etc.) • Real Time Metrics – can export directly to PPT and PDF

7. How to get SCIP access? USG and International Accounts • International: Contact Host Nation Token Administrator (HNTA) – Primary & Alternate (SCO support as required) – Obtain SCIP token • ALL: Fill out Registration Request (SAAR) Form at https://www.scportal.us/home/ • Online fillable form (include token serial # & expiration info) • User, Supervisor, & Security Manager signatures • Send to SCIP PMO at DSADC • All EMAILS go to: SCIPHELP@dsadc.dsca.mil • All FAX requests go to 717-605-9082 If the correct SAAR form is not sent to correct address, registration will be rejected and returned for resubmission through the correct channels.

8. SCIP Registration Click to complete online SAAR form

9. Who are the SCIP Users? In-Country Personnel USG DoD SCO (US) SCO Employee (FN) International Purchaser USG - DoD DSCA SC Headquarters Orgs SC Field Activities COCOMs MILDEP Users USG Contractors International Purchaser Agents Freight Forwarders (US/FN) USG - Non-DoD State Department Homeland Security (CG) International Purchaser Representatives Embassy Personnel (FN) SAFR/SALO/FLO (FN) International Organizations NATO, etc. (FN/US)

10. Internet Web Address USG personnel use CAC. International Partners use a TOKEN. 10

11. SCIP Communities The SCIP User’s ”Communities” will be listed as tabs on top of the screen following the user’s login. ”Communities” that are listed (and available info) will depend on the User’s account and their signed/approved SAAR Each SCIP “Community” has different (but related) capabilities and applications ISO SC/SA programs

12. Case Information Community

13. Each community will have a unique Menu bar The red highlighted area is the Case Information Community Menu bar Next, Click “Case Status” on the Case Information Menu bar • Note Refresh Status to determine data currency • Green is good, only other status color is Yellow • AF and DSAMS provide data every day, if they don’t, AF or DSAMS service will go yellow. • Army and Navy do not provide data on Sundays or Mondays, so they are yellow on Sunday and Monday. • Army doesn’t provide data following a Monday holiday so it is yellow on Tuesday. Announcements posted for each community

14. CASE STATUS SELECT If you have access to more than one country/pseudo code, use drop down arrow to select appropriate code, and then click the “View Data” button to see that country/program data below Document STATUS SELECT What stage of the FMS Process are you interested in looking at? FILTERING Filtering is done instantaneously. Default Sort is ALL documents alphabetically by Implementing Agency (IA) and Case Designator Allows the user to find a specific document by choosing the CASE ID (IA, CD ) CUSTOMER SERVICE DOCUMENT TYPE DOCUMENT STATUS 15

15. Document Types(i.e. Case Versions) • B = Basic= Basic i.e. initial LOA version • A = Amendment = Amendment(s) version(s) of previous LOA version • M = Modification= Modification(s) version(s) of previous LOA version • I = Implemented = Virtual compilation of all implemented case document versions (i.e. total of what we are currently executing for that case) *Current Implemented Version: This case version combines the latest information on the case/lines so that you do not have to go through several amendments and modifications to find the latest change to a line. Any case versions that are still in pending (D, P, O, A) or canceled (X) are not included.

16. Example • CASE STATUS SELECT • To filter on Case Designators beginning with “T” and Document Type “B” : • Select CC, if needed • Leave IA box blank (-) • Type “T” in the first position of the case designator box • Select Document Type “B” using the Drop Down Arrow Case ID CC - IA - Designator B T 30thEdition Implementing Agencies: Green Book page 5-26 Case Designators: See Green Book, page 6-17 17

17. In this example the output will include all Case Designators beginning with “T” for all IAs, all Customer Services, all BASIC Document Types and all Document Statuses. Bonus Question: What type of cases are “T” Cases? HINT – look at Green Book Page 6-17 18

18. Another Example CASE STATUS SELECT 1. Filter on DOCUMENT STATUS 2. Select All Pending from the Drop Down Menu Depending on the filters used, the number of cases and the total values may be overstated, since the data selected may include Amendments, Modifications, implemented, pending, and interim closed cases. 19

19. Recap on how to get DETAILED DATA: FOUR Step Process 1 2 Once you find the case of interest, you can either : ‘Double-click’ that case to open it, or Highlight the case of interest and then click the “Report” Drop Down arrow below to pick the desired report and then click the “View Report” button 4 3 • Example • From Case Status Select chose the appropriate filters. In this example, IA = D, Document Type = B, Document Status = All Implemented. • Highlight a specific Implemented case • Select a specific report from the drop down menu, i.e. Document Detail Report • 4. Select View Report 20

20. Case Status Menu Options“Pyramid of Choices”

21. Case Details – ‘Pyramid of Choices’ Two (2) Virtual screens – choose viewing option(s) via Report Navigation Bars Report Navigation Bar Report Navigation Bar BN-D-RAR BN-D-RAR SPARE PARTS SPARE PARTS PAULA LOCKHART PAULA LOCKHART Case Document Type Navigation Bar If no document-no tab! In this example there are no amendments All blue text are hyperlinks to find definition, codes, etc. 22

22. Reports – Menu ChoicesWhat info will you find in each type of report? • Case Detail • Provides a brief description of a case • Case Information, Funding, Requisition Information, and Case Closure • Document Detail • Provides information on document types for a particular case regardless of whether they are implemented or in progress. • Each tab is divided into five different sections: Document Information, Funding, Financial Data, Payment Schedule, and Quarterly Payments. • Case Line Detail • Select an individual line to display the report with the following headings: Case Information Requisition Information Case Values and Case Milestones. • Active Requisition Detail • Displays an Active Requisitions List of all open requisitions and those requisitions completed within 90 days. TCN -> EFTS • SDR Detail • Open or completed within the last year (at a minimum) • Document Timeline • Important dates related to the lifespan of case documents

23. SCIP HelpFeature What does Net Case Valuemean? What does the Customer Request Status Code mean? Hover mouse over any field in Blueand Click for Definitions and / or meaning of codes Case Info can be converted to MS Excel files by clicking on the EXCEL icon 24 24

24. Status of a specific requisition? Click the NSN hyperlink to see the material info in WEBFlis Select case and requisition of interest and if item is shipped, click the TCN hyperlink to see current shipping status in EFTS

25. WebFLIS Info for NSN What was shipped? How much did it cost? How should it be handled, secured, and managed?

26. Additional details by ‘drilling down’ Once USG transportation complete, dependent upon countries and their FF for full end-end accountability and reporting capability

28. Ad Hoc Reports Another user option is to create (and potentially save) a user defined Ad Hoc Report to obtain specific case information that isn’t already available in the standard pre-defined SCIP Reports 3 • Ad-hoc Report • Use to Create a NEW Report • Use Previously Saved Report • HELP will assist with Ad Hoc 1 2 ADHOC EXAMPLE Display all the BN requisitions (by Case, NSN, Requisition #, Quantity, etc) where: 1. Status Date is equal or greater than 07/16/2010 2. Priority is 06 or less.

29. User Inputs - Requisitions Your country’s authorized users can utilize SCIP to electronically enter and submit requisitions for materials and services that are within the scope of your applicable (e.g. Blanket Order and CLSSA) FMS Cases Just a small portion of the total available requisition form fields that are available

30. User Inputs - SDRs Your country’s authorized users can utilize SCIP to electronically enter and submit Supply Discrepancy Reports (SDRs) and Attachments for your applicable FMS Cases Just a small portion of the total available SDR form fields that are available

31. FMR Case Sheets To request a SINGLE report, type in the Case Identifier Fields. The report File # will be displayed. Clicking on the file, SCIP will provide an EXCEL report with the single case. To request MULTIPLE reports, do not type in the Case Identifier Fields. The report File # will be displayed. Clicking on the file, SCIP will provide an EXCEL report with the all the filtered cases included. 32

32. FMR Case Sheets Click the tab at the bottom of the Excel Spreadsheet to view the FMR Sheet for the case(s) of interest

33. Now for the Case Execution Community Current options in Case Execution include access to Enhanced Freight Tracking System (EFTS) and DLA Asset Visibility (AV) and DLA Emall (with limitations) 34

34. Select EFTS from the Menu Path 35

35. DSCA’s secure web-based capability providing end-to-end in-transit visibility of Security Cooperation material – the official freight tracking system for the Security Cooperation community • Collects, processes, and integrates transportation related information generated by: • Military Departments, Defense Logistics Agency, USTRANSCOM, carriers, freight forwarders, commercial sources, and Purchasers • Goal is complete picture of the distribution pipeline - Outbound/Inbound • DoD actively obtaining / populating data for data base • DSCA is actively encouraging countries / FF to participate What is the Enhanced Freight Tracking System (EFTS)?

36. Quick Search Search by TCN, Requisition #, Track #, Part #, or NSN Access to EFTS is automatic for accounts which have been granted permissions to view requisitions. Account holders attributes will limit what can viewed.

37. TCN Details The milestone chart displays the progress of the shipment. In this case a Country Final Receipt is shown. A date above the milestone indicates that a transaction was reported for that milestone. An MSL can be printed by clicking the printer icon here Click to expand and reveal all available NSN and requisition level data DD 1348s can be printed by clicking the icon next to the requisition number

38. ‘Drilling-down’ for shipment details Expanded Contents information. A link to WebFLIS is available here in case more detailed information about the item is required Expanded Requisition Information, showing important data such as document number, Case, Mark For MAPAC, Supplementary Address, etc. Events can be expanded to show details and comments

39. Navy Community

40. 43

41. Partner Info

42. Partner Info

43. HelpCommunity

44. SCIP Help and Training Designed to be “intuitive” for SC users Embedded (i.e. in Community Tab Help) “Guides” in SCIP for nearly every community of interest Help Community with ‘Help Desk’ / Trouble Report electronic submission & search capabilities DISAM: SCIP incorporated into DISAM curriculum SCIP Presentation and Exercises Handbook on DISAM Web Page http://www.disam.dsca.mil/ SCIP Training and Help

45. SCIP Guides There are numerous SCIP Help Guides that are available for user reference and information. Following is a list of the significant SCIP Guides and the location in SCIP where the users can access them: • Help Community Guides (Location: Home Community….Help) • Case Information User Guide • SCIP Help Descriptions • Corporate Info User Guide • Help Desk User Guide • International Customer Token Access Guide • Logon Guide (Location: Logon Page) • Logon Guide • SCIP Acronyms • SCIP Background • Token Administrators Guide • U.S. Government (USG) / SCO Token Access Guide • Partner Info User Guide • End User Monitoring (Location: EUM Community..Support..Other Documents) Note: Many of the above SCIP Help Files and guides are also available in other SCIP communities by clicking those other community’s Help option on the community menu bar.

46. Help In most communities….just click yellow question mark to launch pre-populated form to submit questions, issues, or recommendations to the SCIP Help Desk

47. DISAM SCIP Practical Exercises and Handook, Policy Letters, FAQ, Presentation, etc. 50

48. SCIP Navigation guide and ‘Hands-On’ Exercises Continually updated and published twice a year at a minimum. Provides navigation, help, and training exercises that can be done even without a SCIP account

49. Why is SCIP Important to you? • Great IT ‘tool’ to support case management • Foreign Purchaser can access • Provides info that would otherwise have to be case funded • You can use when on TDY to get case info • What’s going on with Bandaria’s cases??? • LOA development, implementation, execution, closure • Material shipment: Enhanced Freight Tracking System • Prepare for Case Reviews • Navy case management & execution tools (e.g. WebROR, Case Reviews, etc.) • Real Time Metrics – can export directly to PPT and PDF

50. How to get SCIP access? USG and International Accounts • International: Contact Host Nation Token Administrator (HNTA) – Primary & Alternate (SCO support as required) – Obtain SCIP token • ALL: Fill out Registration Request (SAAR) Form at https://www.scportal.us/home/ • Online fillable form (include token serial # & expiration info) • User, Supervisor, & Security Manager signatures • Send to SCIP PMO at DSADC • All EMAILS go to: SCIPHELP@dsadc.dsca.mil • All FAX requests go to 717-605-9082 If the correct SAAR form is not sent to correct address, registration will be rejected and returned for resubmission through the correct channels.