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Overview of the 2012-2013 Alternate Proficiency Assessment

Overview of the 2012-2013 Alternate Proficiency Assessment. Administrator/Test Coordinator Training. 2012-2013 NJ APA Administrator Training. 1. Administrator and Teacher Training. This session is only for APA administrators. Districts are responsible for teacher training.

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Overview of the 2012-2013 Alternate Proficiency Assessment

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  1. Overview of the 2012-2013Alternate Proficiency Assessment Administrator/Test Coordinator Training 2012-2013 NJ APA Administrator Training 1

  2. Administrator and Teacher Training • This session is only for APA administrators. • Districts are responsible for teacher training. • Teacher training modules are available on the Pearson website http://pem.ncspearson.com/nj/apa • An administrator must ensure that all teachers participate in the training sessions. • Teachers may be trained immediately, but every effort must be taken to ensure all teachers are trained prior to October 1, 2012. • If a student enrolls after October 1 and a teacher needs training, train the teacher as quickly as possible. The modules will be available all year, though it is recommended that you download these modules and retain them in your district. 2012-2013 NJ APA Administrator Training

  3. Agenda • APA Participation pages 4 – 22 • Student Transfers, Medical Leave, and Excessive Absenteeism pages 23 – 31 • Administrator Responsibilities pages 32 – 34 • Material Survey, Pre-ID data, record changes, etc., pages 36 – 45 • APA Test Design pages 46 – 80 • Common Errors and APA Revisions pages 81 – 84 • Scoring Rubric Information pages 85– 131 • Sample Entry from 2011-2012 pages 132 – 140 • Professional and Ethical Responsibility When Compiling and Submitting APA page 141 – 146 • Score Reports and Accountability pages 147 – 156 • Administrator APA Review and Other Tasks pages 157 – 167 • Request for Teacher /District Assistance pages 168 - 169 • Contact Information pages 170 – 174 • Winter Training Materials page 175 2012-2013 NJ APA Administrator Training 3

  4. What is the Purpose of the APA? • To measure performance of students with the most significant cognitive disabilities on the CCCS • the knowledge and skills that ALL New Jersey students are learning • To ensure that ALL New Jersey students are included in the accountability system that is required by the No Child Left Behind Act 2012-2013 NJ APA Administrator Training 4

  5. What is the APA? • An alternate assessment that measures achievement of CCCS specifically designed for students with the most significant cognitive disabilities. • A portfolio of student work that demonstrates a student’s performance of knowledge and skills that are LINKED to grade level knowledge and skills. • This is a requirement of the USDOE. 2012-2013 NJ APA Administrator Training 5

  6. Who are the Students who Participate in the APA? Students with the most significant cognitive disabilities Decisions about who participates in the APA are not based on: Student’s disability category Student’s educational placement On which assessment the student is most likely to score highest 2012-2013 NJ APA Administrator Training 6

  7. Participation Decisions Students with the most significant cognitive disabilities will participate in: The APA in one/some content area(s) and the general assessment with accommodations in the other content area(s) or The APA in all content areas (LAL, Mathematics, and Science). Note a student may not take the general education assessment and the APA assessment in the same content area. 2012-2013 NJ APA Administrator Training 7

  8. Determining Who Participates In The APA • Decisions are made: • By the IEP team • Separately for each content area assessed by the general statewide assessment • Using information about the student and the assessments • Test Specifications/Sample Test forms • Present Levels of Academic Achievement and Functional Performance/Goals and Objectives • Student Work Samples 2012-2013 NJ APA Administrator Training 8

  9. Participation Guidelines Information on APA participation guidelines is provided in your training packet. This checklist must be completed in order to determine which students are eligible for the APA. An administrator must sign the form and include it in the APA binder. It is usually the sending school administrator, but if both sending and receiving school agree on the answers to the questions, then a receiving school administrator may sign the form. A teacher may not sign the form. Access to the Directory of Test Specifications and Sample Test for the general assessment is necessary in order to complete the checklist correctly. 2012-2013 NJ APA Administrator Training 9

  10. Participation Criteria Checklist • Is the nature of the student’s cognitive disability severe? • The student’s general level of cognitive functioning is significantly below the grade level expectations for his or her same aged peers and the student requires substantial modifications to the grade level curriculum. • The student requires more intensive direct instruction than his or her peers to acquire knowledge and skills in the grade level curriculum. • The student requires more extensive systems of support in order to participate in the grade level curriculum. 2012-2013 NJ APA Administrator Training

  11. Participation Criteria Checklist • Is the student’s cognitive disability so severe that the student is not receiving instruction in any of the knowledge and skills measured by the general statewide assessment?  • While all students are to be instructed in the CCCS for their grade level, students with more significant cognitive disabilities typically receive instruction in the knowledge and skills at a less complex level than that measured by the general statewide assessment. • Upon reviewing the sample test forms, if the student is NOT receiving ANY instruction at the same skill level, then the answer to this question is YES. 2012-2013 NJ APA Administrator Training

  12. Participation Criteria Checklist • Is the student’s cognitive disability so severe that the student cannot complete any of the types of questions on the general statewide assessment in the content area, even with accommodations and modifications? • Upon reviewing the sample test forms and questions for each content area of the general assessment, along with the state approved testing accommodations and modifications, if it is determined that the student is NOT able to complete any types of questions even with accommodations and supports, then the answer to this question is YES. 2012-2013 NJ APA Administrator Training

  13. Participation Criteria Checklist • Is the student’s Individualized Education Program (IEP) aligned with grade level CCCS through modified expectations? • The student is receiving grade level instruction at a significantly modified and less complex level than their grade level peers. • The student may need more extensive systems of support, as identified in the IEP, in order to access the curriculum. 2012-2013 NJ APA Administrator Training

  14. Participation Criteria Checklist (continued) • The answer to all four questions must be YES in order to assess the APA for a content area. • A signed copy of the checklist must be placed in the inside front pocket of the APA binder. • Usually the Sending district administrator signs the form. However, if the Sending and Receiving district agree on the APA status, the Receiving district administrator may sign the form. 2012-2013 NJ APA Administrator Training 14

  15. What Must Be Written in Each Student’s IEP? • If the student is taking the general assessment, list the assessment and the accommodations/modifications (from approved list) that will be provided. • If the student is not taking the general assessment in one or more content areas, include a rationale for this decision. • If the student is not taking the general assessment for LAL, Math, and/or Science, list that he/she will be participating in the APA. • IEP model forms and information can be found on the DOE website http://nj.gov/education/specialed/iep_form_ann.pdf 2012-2013 NJ APA Administrator Training

  16. Assessment and CCCS Materials Additional copies of all APA materials, including the teacher training materials, may be obtained on the Pearson website: http://pem.ncspearson.com/nj/apa Copies of the Core Curriculum Content Standards, test specifications, and sample tests for the general assessments can be obtained on the DOE website: www.state.nj.us/education Copies can be ordered for a fee by calling the DOE publications office at 609-984-0905. 2012-2013 NJ APA Administrator Training 16

  17. What Grades and Subjects Are Assessed? Students in grades 3 – 8 and 11 must be assessed in language arts literacy and mathematics. Students in grades 4 and 8 must also be assessed in science. Students in high school must be assessed in science the year they receive instruction in biology (grade 9, 10, 11, or 12). High school students may have an APA submitted for science in a different year than the year the APA is submitted for language arts and math. 2012-2013 NJ APA Administrator Training 17

  18. Grade 11 and 12 Students • If a senior is new to the state this year and has not participated in either the APA or the HSPA, the IEP team must determine which assessment is appropriate and the student must participate in this assessment. • Students who were juniors last year and should have participated in the APA, but did not, must participate in the APA this year whether they are still in 11th grade or are now in 12th grade. • Students in high school do not need to retake the APA if the test result was Partially Proficient. Score report results on the high school APA do not affect the ability to graduate. 2012-2013 NJ APA Administrator Training 18

  19. Retained Students 2012-2013 NJ APA Administrator Training If a student has been retained in a grade due to poor academic performance, the student must be reassessed in that grade. • Students who remain in the same assigned grade twice due to reasons not related to academic performance must be assessed only once in that assigned grade, except for the circumstances described on the next slide. • Example of reason not related to academic performance: student is kept in the middle school an extra year because it was determined that the student was not yet ready for the high school environment (socially, structure of new large building, etc.)

  20. Retained Students • If a student received a score report with a Void Code rather than a Proficiency Level in a content area, and the student is retained in that grade, the student must participate in the APA again in the same grade. • Also, if a student in 11th grade received a Void Code in language arts literacy and/or mathematics, the student must be assessed again in these content areas, either in 11th grade if they remain in that grade, or as a 12th grader. 2012-2013 NJ APA Administrator Training

  21. Assigned Grade Level 2012-2013 NJ APA Administrator Training The grade level of the student must be marked on the Demographic Scan Sheet that is included in the portfolio. This is the assigned grade level used during scoring of the APA. • If a record change for the student’s grade level is submitted in April 2013, the APA assigned grade level becomes the grade level provided during record changes. The assigned grade level will be matched against the grade level of the CPI Links selected for assessment during the scoring process. • If the grade level of the CPI Links does not match the assigned grade level provided during data collection, the entry will receive a zero score. • Please note that students in high school (grade 9, 10, 11, or 12) are tested on the grade 12 CPI Links.

  22. LEP LAL Exemption If a student has entered the United States after July 1, 2012, AND is currently enrolled in a language assistance program, this student is EXEMPT from the LAL assessment. This exemption is not allowable for high school students. The APA scan sheet delivered to districts in February 2013 must indicate the LEP LAL exemption. 2012-2013 NJ APA Administrator Training 22

  23. Student Transferred to NJ District from Out of State after October 31, 2012 2012-2013 NJ APA Administrator Training • Students who require an APA, and enter your school after October 31, 2012, transferring from out of state, have missed the cut-off date for the development of the APA assessment. • Submit a binder, a completed scan sheet, and a letter from an administrator that indicates from which state the student transferred, the date of the transfer, and noting this as the justification for missing APA evidence. • The score report will indicate a Void 4, no portfolio evidence, when the student is a late registrant. • Please note that instruction related to the CCCS must still occur throughout the year, regardless of the enrollment date.

  24. Student Transferred from One NJ District to Another NJ District 2012-2013 NJ APA Administrator Training The district that has the student during any part of a collection period must compile the portfolio. Once the student transfers within NJ, the district must send the portfolio to the new district. The new district must complete the portfolio and submit it for scoring. • If a student is enrolled in a school or district after July 1, 2012, the administrator may bubble on the scan sheet Time In School less than one year. This will remove the student’s results from the Accountability report. • Note this is different than last year and is based on the accountability waiver calculation.

  25. Student Transferred from One NJ District to Another NJ District 2012-2013 NJ APA Administrator Training If the student moved to another district you must send the portfolio to the district where the student is newly enrolled. As long as a student is in your district, even for a limited time, you must begin instruction of the CPI Links, and begin collecting APA evidence. Be sure to transfer the APA materials to the “new” district in a timely manner. You, the “former” district, do not need to submit a binder or letter to the APA program since the “new” district will send in the portfolio. .

  26. Students Leaving the State • Please note that if a student transfers out of New Jersey prior to the end of the second collection period (February 15, 2013), the portfolio does not need to be submitted for scoring. • It may be sent to the out-of-state school for use when reviewing the student’s educational program, or given to the parent 2012-2013 NJ APA Administrator Training

  27. Medical Emergency • Medical emergency is the occurrence of a severe medical or psychiatric condition or episode which requires medical attention or supervision during which time the student is not able to participate in state assessments. • APA students who are not receiving instruction due to a medical emergency may be eligible for a Void Code due to Medical Emergency when there is not enough APA evidence. • APA uses the term extensive sick leave/hospitalization interchangeably with the term medical emergency. Note that no other definition may be used when determining a void due to medical emergency. • See the requirements for this void on the next slide. 2012-2013 NJ APA Administrator Training

  28. Medical Emergency 2012-2013 NJ APA Administrator Training • When a student is out of school for an extended amount of time and not receiving instruction due to extensive sick leave or hospitalization, the portfolio may be eligible to receive a Void 1 (medical emergency code). Eligibility is based only on the information below. • If the student is receiving instruction for 10 days or less during a collection period, and • The student has an extended hospitalization or leave due to illness and is not receiving instruction, and • An official record documenting the student absences is available, then you must: • include a letter on school letterhead from an administrator documenting the medical emergency. • include a formal district/school record of the student’s attendance and absences. • If all of these criteria are met then the portfolio will be voided due to extended illness during one or both collection period(s).

  29. Record of Absences • The record of absences must be a formal attendance record produced from the district’s record system. It must indicate all days school is open and which days school is closed for holidays, etc. This record must be marked with the student’s attendance – present or absent. • You may not submit an informal record of attendance such as a memo indicating the student was absent during the year. 2012-2013 NJ APA Administrator Training

  30. Medical Emergency Paperwork • If the paperwork submitted in the APA binder does not include all necessary components as defined on the previous slides, a Void for Medical Emergency/Illness will not be granted. • An administrator may contact the Office of Assessments with any questions on this topic. 2012-2013 NJ APA Administrator Training

  31. Absenteeism – Non Medical Emergency 2012-2013 NJ APA Administrator Training If a student is receiving instruction for 10 days or less in a collection period (excessive absenteeism), and the reason for absence is unrelated to a medical emergency/extensive illness, then the school administrator should contact the Office of Assessments. If it is determined that a Void for No Evidence is appropriate, two things must be submitted by an administrator in the APA binder: • a letter on letterhead indicating the reason for the excessive absenteeism (parent took student out of country, etc.) • a formal record of the student’s attendance/absences produced from the district’s record system.

  32. Test Coordinator’s Main Responsibilities • Ensure APA participation guidelines are used correctly by IEP teams. • Ensure IEP teams have all of the necessary information about the general assessments and the APA participation guidelines clarifying questions to ensure the decision is made based on the requirements. • Ensure all APA teachers complete the teacher training modules and review all training materials including the Procedures Manual and Content Guide Five Item Samples document. • Have the teachers sign in to your district training and keep a record of attendance. • Ensure all teachers view all modules. • Ensure all teachers utilize the critical additional training materials listed above as the materials as a whole deliver the information necessary to successfully implement the APA. 2012-2013 NJ APA Administrator Training 32

  33. Test Coordinator’s Main Responsibilities • Periodically review teacher’s APA process, use of test specifications and selected CPI Links, instructional lessons, etc. • This review must occur at the beginning of each collection period, and at least once prior to the end of each collection period. Reviewing the materials before the cut off date allows time if necessary for production of additional/different APA evidence. • Ensure that only the 2012-2013 CPI Link documents are used. The APA continues to use the older standards until the other assessments finalize the alignment to the Common Core Standards and the APA specifications are revised. 2012-2013 NJ APA Administrator Training

  34. Test Coordinator’s Main Responsibilities • Ensure registration of APA students, review and update district contact info, and submission of Student Pre-Identification file prior to the deadline. • Complete Demographic Scan sheet providing accurate data • Complete final portfolio review prior to shipping • Ensure timely shipment of portfolios • Review APA record change rosters and correct/revise any inaccurate data 2012-2013 NJ APA Administrator Training

  35. Vendor Transition • The APA program is transitioning to a new vendor, Questar Assessment. • This transition will begin in September. • Details and deadlines related to student registration, Pre-ID submission, the new Online Entry Cover Sheet, etc., will be forthcoming. • We appreciate your patience and will send details on these topics regularly as they become available. 2012-2013 NJ APA Administrator Training

  36. Materials Survey – Registration of APA Students and District Information • Register the number of APA students in your district no later than (date to be determined). • Failure to register your students will result in a failure of delivery of APA materials to your district. • Survey should be completed online (see memo). • Do not register out-of-district students that are assessed in New Jersey. The receiving district will register these children. • Register students that are sent by your district to an out-of-state placement as if they are in their home school. • If no APA students this year, then indicate 0 (zero) for the applicable grade level. • Confirm/revise district address, emails, and contact information to ensure accurate deliver of information. 2012-2013 NJ APA Administrator Training

  37. Online Registration – Material Survey • The online material survey is not yet available. A memo will be sent to districts when the website is ready. • https://nj-servicepoint.questarai.com/Login.aspx is the Questar website address for use in the future. • Log on information including User IDs and Passwords will be provided to your Chief School Administrator (CSA) • If your CSA does not receive this information by October 30, call Questar customer service at 1-866-690-4733  or send an email to NJAPACustomerSupport@questarai.com 2012-2013 NJ APA Administrator Training 37

  38. Students Sent to an Out-of-State School • The Sending District is responsible for communication to the out-of-state placement. • This includes providing training materials to the school and ensuring that the CCCS is instructed and assessed. • This includes ensuring that the APA is in process, evidence is being collected, and that the APA will be completed and submitted to you prior to the return portfolio shipment deadline. • Portfolios must be sent from the out-of-state school to the sending district prior to February 15, 2013. The sending district includes these portfolios in the district’s shipment. • Registration of these students, completion of scan sheets, record changes, etc., is the responsibility of the sending district. • Include these students in the sending school APA enrollment counts. 2012-2013 NJ APA Administrator Training 38

  39. Electronic Pre-ID File Submission • Pre-ID File • This is the first opportunity to submit accurate student information/data. • Administrators will need to provide such info as student birth date, SE classification code, grade level, etc. • Student demographic information must be submitted electronically on the Questar website. Please be patient while the website is developed. • Pre-ID Instructions will be sent to your Chief School Administrator. • Pre-ID information will be printed on the demographic scan sheet in lieu of gridding the information. 2012-2013 NJ APA Administrator Training

  40. Electronic Pre-ID File • Last date to submit pre-ID files is: Date to be determined. • It is not advisable to wait until the last day since you may find that the file is not accepted due to data errors. • Within the submission window you may submit a revised file when necessary. • Pre-ID information will be printed on scan sheets for those participating districts and sent with the Return Materials shipment in February 2013. Blank scan sheets will also be provided. • Errors/omissions on the Pre-ID label must be corrected by gridding the info on the scan sheet. 2012-2013 NJ APA Administrator Training

  41. Scan Sheet • Student demographic scan sheets, along with directions for the completion, are shipped to districts in February. • This is the second opportunity for districts to submit accurate student information/data. • A county-district-school code (CDS) must be provided for the school the student is attending. This is either a Home (neighborhood) school or a Receiving school. • If the student is in a receiving school, a CDS code for the sending school must also be provided. The sending school must provide this code to the receiving school for inclusion on the scan sheet. • The home or receiving school code is pre-gridded on the scan sheet. • APA will begin to use the most up-to-date CDS codes for the private and specialized, separate schools beginning this year. Please ensure you know your current code which is also being used for NJASK and HSPA. We will no longer be using CDS codes that start with “90”. 2012-2013 NJ APA Administrator Training

  42. Scan Sheet • If a Pre-ID file was submitted, check the preprinted information on the scan sheet for accuracy. • You may correct information submitted in the Pre-ID file by gridding the correct information on the scan sheet. The gridded information will override the preprinted information. • The only exception to this is changes to the student name, which may only be corrected during the record change process. • We must maintain the same exact student name on the file in order to process the information until record changes. Only at that point can we make changes to the spelling of the student’s name. 2012-2013 NJ APA Administrator Training

  43. Taking General Assessment Field • Detailed instructions are provided in the use of this field in the Pre-ID directions and the Scan Sheet directions. • Only code this field when the student is NOT taking the APA, but is taking the general assessment (NJASK, HSPA, NJBCT) in a content area. • Remember, a student may only take the APA OR the general assessment, not both, for a content area. • Marking the student as Taking the General Assessment will Void all results for the APA. 2012-2013 NJ APA Administrator Training

  44. Record Change Process • A roster of APA student demographic information is shipped to all districts in April 2013. (Will verify date with new vendor and confirm in Record Change Memo.) • For student’s who remain in their Home (neighborhood) school, the “Home” district must review and submit roster changes. • For student’s who have both a receiving and sending school, both districts must review the record change rosters for accuracy. • Beginning this administration, the Sending School, not the Receiving School will submit the record changes to the vendor. 2012-2013 NJ APA Administrator Training

  45. Record Change Process • The SendingSchool/Home School is responsible for correcting all student information that was provided on the scan sheet. • The Receiving School must also review the roster, as errors (e.g. , CDS code, demographic information) may impact the student score reports and accountability reports. • Corrections and revisions to the data must be submitted to the student’s Sending School at least several days prior to the record change deadline. The Sending School must submit these changes to Questar during the record change timeframe. • This is your final opportunity to correct/revise the data. This includes the field Taking the General Assessment. The final record change roster data will be used for the accountability report. No changes will be made after this time. 2012-2013 NJ APA Administrator Training

  46. APA • What will this portfolio look like? • What are the required components? 2012-2013 NJ APA Administrator Training 46

  47. What is the Format of the APA? • Portfolio: Paper based, submit in a 3-ring binder • Binders are mailed to districts in October, based on the APA registration counts the district administrator submitted. • Content Areas: Mathematics, Language Arts Literacy, and Science • Science is included only in grade 4, 8, and high school. 2012-2013 NJ APA Administrator Training

  48. What is the Format of the APA? • Entries relate to content standards, grade-level CPIs, and CPI Links. Each content area will have four entries, each one reflecting the assessment of one CPI Link. • Evidence documents educational instruction and student performance of skills. The instructional activity used at the beginning and at the end of the CPI Link instruction is submitted as the assessment evidence. 2012-2013 NJ APA Administrator Training

  49. Test Design NOTE: NO entry should contain more than four pieces of evidence. This graphic represents a student who is being assessed in all three subjects with the APA. Not all portfolios will include all three subjects. 2012-2013 NJ APA Administrator Training

  50. Test Design Example – Language Arts (Same Structure for Each Content Area) NOTE: NO entry should contain more than four pieces of evidence. An entry containing more than four pieces of evidence will result in zero scores for all dimensions. 2012-2013 NJ APA Administrator Training

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