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ERP System Go-Live Preparation

ERP System Go-Live Preparation. 1 January 2014. Production DB preparation. Production DB preparation. Production DB preparation. Go-Live Support arrangement. Pak Hary Toto. Kupang. Pak Frans. Mr Sean. Scope: Sales & Distribution. Ratu Plaza. Pak Harjanto Pak Arik Toto.

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ERP System Go-Live Preparation

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  1. ERP System Go-Live Preparation • 1 January 2014

  2. Production DB preparation

  3. Production DB preparation

  4. Production DB preparation

  5. Go-Live Support arrangement Pak Hary Toto Kupang Pak Frans Mr Sean Scope: Sales & Distribution Ratu Plaza Pak Harjanto Pak Arik Toto Pak Arik / Pak Andi / Pak Daman / Pak Ilham F/G Warehouse Mr Ryan / Mr Issac Online WH starting 1 Jan 1. Sentul (L) 2. Goro MP4 (L) 3. Cilegon (R) 4. Gresik (R) 5. Driyorejo (S) Scope: All Modules in all areas Menara BCA Pak Robby, Ms Cece and Bu Leny for Finance & Acc at Menara BCA Offline WH until 17 Jan 1. Marunda (R) 2. Buduran (S) 3. Medan (R) 4. Ciwandan (R) 5. Semarang (S) Contact information: 47 support  Telp: 021-23586664 ext 147 (Pak Daman) IT Support  Pak Sunu / Pak Apilion: 08121808908 / 081288972007 Skype ID: ryanhan017 : totosugeng ; haryapriyanto ; arikrifai13

  6. List user list Each function should check user id and provide user list like this example as reference (in case required)

  7. Supporting Document as references

  8. High Level Process flow of Sales S/C Amendment cxmt301 P/O Quotations axmt360 Customer Application axmi221 S/C cxmt300 S/O cxmt400 D/O cxmt410 • Creating Sales Contract, create and confirm by Salesman • Creating Delivery Order • Create and Confirm by Salesman or Customer • Creating Sales Order (source: it can be from S/C and P/O) • Create and Confirm by Salesman or Customer • Customer Registration on the system • Customer Application(by Sales man)->Approval process->Data Center(for Coding)->back to request people for detail info • Axm250->axmi221 • Send Quotation to Customers • Response by Salesman, confirm by Manager • axmt360 Price Table axmi140 • Response by Salesman, Confirm by Manager S/O Amendment cxmt801 D/O Amendment cxmt800

  9. High Level Process flow of Distribution for Go-Live Site Freight Master Data(cpmi001) • Print L/N D/O cxmt410 Dispatch Mapping cxmt460 Delivery Schedule Main Gate Registration cxmt480 Loading Notice cxmt610 • Cxmt610 • <I : Loading Position> • <I : Tare Weight> • <I : lot No> • <O : L/N> • P_flow notice • Cxmt460 • Report to Transportor • website • Cxmt480 • <I : Truck> • <O : Q-card> Loading Notice Commit cxmp220 Delivery Note cxmt628 Delivery Note Commit cxmt628 Delivery Check cxmt490 1.Billing 2.Freight Payment • Cxmp220 • <I : Cement Weight> • cxmt628 • cxmt628(Auto) • Cxmt490 • Payment List to Transporter

  10. Diagram Alir Proses pengambilan / pengeluaran Semen • Sopir / Truck datangmembawaSuratdari Customer untukpengambilan semen yang berisi: • Nomor DO • NomorPolisi Truck 3.Selesai Muat cxmp220 4.Print SuratJalan (DN) cxmt628 2.Print SuratMuat cxmt610 1.Pendaftaran cxmt480 Pemuatan ke Truck Sopir akan memperoleh nomor antrian (Card ID) Dan menunggu untuk dipanggil mendapatkan surat muat dan masuk • Setelahantriandidalamcukupmakanomorantrianberikutnyadipanggiluntukmasuk • Sopirmenyerahkankartuantrian • Petugasmelakukan • Buka menu Print SuratMuat • Klik Insert • ketiknomorantrian di kolom Card ID • Klik Accept • Masukkanposisi loading • Masukkannomor Shift • “Untick” kotak Load Weigh Control bilatidakperlutimbangan. • Klik Accept • Lakukan Print • Setelah pemuatan selesai, • Satu salinan surat muat diberikan ke Checker Packer dan satu lagi diserahkan kembali ke petugas di loket • Lakukan transaksi di cxmp220 untuk selesai muat • Jangan lupa catat timbangan (bila diperlukan) • PetugasmenerimasuratdariSopir • Petugasmelakukanregistrasidengan • BukaPendaftaran • Kliknomor DO di daftar yang tersedia. • Accept • Masukkannomorpolisi truck, namasopir, kapasitas truck. • Kemudian lakukan transaksi di cxmt 628 untuk print Surat Jalan. • Serahkan Surat jalan ke sopir

  11. High Level Process flow of Distribution for Non-Go-Live Site 1 2 Freight Master Data(cpmi001) Truck Registration List (Daily) Manual Loading Notice (Daily) D/O cxmt410 Dispatch Mapping cxmt460 Delivery Schedule Main Gate Registration Loading Notice • Manual • P_flow notice • Cxmt460 • Report to Transportor • website • Manual 3 4 Manual Delivery Note (Daily) Manual Delivery Check List (Daily) Loading Notice Commit Delivery Note Delivery Note Commit Delivery Check 1.Billing 2.Freight Payment • Manual • Manual Non-Go-Live F/G WH site Should provide (1) Daily Truck Registration List, (2) Loading Notice, (3) Delivery Note and (4) Delivery Check List to office everyday

  12. Recap daily transaction for Offline Warehouse • Non-Go-Live F/G WH site Should provide • Daily Truck Registration List, (2) Loading Notice, (3) Delivery Note and • Send to Ratu Plaza office everyday

  13. High Level Process flow of Goods Transfer Between W/H ONE STEPS Transfer Require W/H to W/H Transfer aimt324 Print Out Approve aimt324 Posting aimt324 • According to the require prepare the Goods and entry transfer order in the system • Response by transfer-out W/H keeper • When Transfer-in W/H keeper receive Goods check and Posting the order. • Print-out your transfer order that created in the system • WHO Approved on the paper End of Transfer

  14. High Level Process flow of Goods Transfer Between W/H TWO STEPS Transfer Require W/H to W/H Transfer aimt325 Print Out Approve aimt325 Posting aimt325 • According to the require prepare the Goods and entry transfer order in the system • When Transfer-out W/H keeper issue Goods check and Posting the order. • Print-out your transfer order that created in the system • WHO Approved on the paper End of Transfer Entry Transfer-in aimt326 Posting aimt324 • When Transfer-in W/H keeper receive Goods • Query the Transfer-in order • Who • check and Posting the order.

  15. High Level Process flow of PR-PO-Good Receiving PR apmt420 Approved (min: Mgr.) Send to Purchasing Print-out • Print-out your PR that created in the system • Submit to your Manager and General Manager for Approval on the printed PR • Purchasing Dept (Manager or Designated Designed staff) received original approved PR. • Manager or designated Staff do “confirm” on the system based on received PR • Allocated PR to Buyer • Manager & General Manager Approved on the paper • Send the PrIted PR (original hardcopy) to Purchasing Dept • PR only created by Supervisor level (apmt420) • There are 5 type of PR: • 1) Raw Material • 2) Spare Part • 3) GA Supplies • 4) Services • 5) Fixed Asset Auto stock-in End of GR Create & Print PO apmt540 Transfer PR to PO apmp500 Approved & Issued PO PO Good Receive apmt110 Purchase Stock-in apmt720 • Buyer Transfer PR to PO on the ERP system apmp500 • GR when W/H receive goods. • Print out GR Doc. and approval it • After GR confirmed , the system will auto stock-in the goods. • Create PO on the system • Print out PO that created on the system • Purchasing Mgr. do confirmation on the system and released PO • 14

  16. High level Process Flow – PR Processing Next Process Send to Purchasing Approved (min: Mgr.) Create PR (FPB) Print-out • PR only created by Supervisor level (apmt540) • There are 5 type of PR: • 1) Raw Material • 2) Spare Part • 3) GA Supplies • 4) Services • 5) Fixed Asset • Print-out your PR that created in the system • Submit to your Manager and General Manager for Approval on the printed PR • Manager & General Manager Approved on the paper • Send the Printed PO (original hardcopy) to Purchasing Dept • Purchasing Dept (Manager or Designated Designed staff) received original approved PR. • Manager or designated Staff do “confirm” on the system based on received PR • Allocated PR to Buyer • Notes: • PR can be created later for urgent/emergency case but with Director level approval. • PR Raw Material should be created by Warehouse Dept • PR Spare part should be created by Warehouse & Production • PR non item warehouse should be created by user • Item master should be propose by user and key in on the system by Data Centre PR Approval Level (out of system for phase 1)

  17. Production A CLINKER IN BULK 1503-000001 -memasukkan data berapaQtyMatl yang di Produksiberapa? STOCK IN csrt303 FINE COAL 1509-000001 FINE COAL 1509-000001 FUEL FOR KILN 1400-000001 -memasukkan data berapaQtyMatl yang di Konsumsiberapa? RAW MEAL 1502-000001 ISSUED FOR CALCINER FOR KILN BURNER RAW MEAL 1502-000001 -memasukkan data berapaQty Raw Meal yang di produksiberapa? STOCK IN csrt302 -memasukkan data berapaQty Raw Matl yang di konsumsiberapa? SILICA SAND 0000-000014 CRUSHED LIMESTONE 1500-000001 IRON SAND 0000-000007 CRUSHED CLAY 1501-000001 ISSUED CRUSHED LIMESTONE 1500-000001 CRUSHED CLAY 1501-000001 -memasukkan data berapaQty LS dan Clay yang di produksiberapa? STOCK IN csrt301a / csrt301b -memasukkan data berapaQtyLSdan Clay yang di produksidanygdikonsumsiberapa? RIPPED LIMESTONE 0000-000002 RIPPED CLAY 0000-000004 STOCK IN ISSUED

  18. Production NB: INPUT DATA FOR BROKEN BAG QTY csrt305 FG: CEMENT PCC - SK BAG 40KG (INLAND) 1505-000001 FG: CEMENT PCC - MP BAG 40KG 1505-000003 FG: CEMENT PCC - MP BAG 50KG 1505-000004 FG: CEMENT PCC - SK BAG 40KG (INTER ISLAND) 1505-000002 EMPY BAG PCC 40KG, SAG, WOVEN 0102-000001 CEMENT PCC 1504-000001 FG: CEMENT PCC IN BULK 1505-000010 CEMENT PCC 1504-000001 EMPTY BAG PCC 40KG, SAG, LUAR PULAU, WOVEN 0102-000002 EMPTY BAG PCC 40KG, SAG, MP, KRAFT 0102-000004 CEMENT PCC 1504-000001 EMPTY BAG PCC 50KG, SAG, MP, KRAFT 0102-000005 CEMENT PCC 1504-000001 CEMENT PCC 1504-000001 STOCK IN csrt304 CLINKER IN BULK 1503-000001 PURCHASED CLINKER 0000-000016 CRUSHED LIMESTONE 1500-000001 NATURAL GYPSUM 0000-000010 TRASS 0000-000013 ISSUED CLINKER IN BULK 1503-000001 csrt303 STOCK IN A

  19. Terima kasih 18

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