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Milford Public Schools Budget 2010-11

Milford Public Schools Budget 2010-11. Addressing Tight Financial Times… With Change. Budget 2010-11: The Process. October 2009: Work began on 2010-11 Budget January 2010: Public hearings held; Board of Ed votes and approves recommended budget

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Milford Public Schools Budget 2010-11

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  1. Milford Public Schools Budget 2010-11 Addressing Tight Financial Times… With Change
  2. Budget 2010-11: The Process October 2009: Work began on 2010-11 Budget January 2010: Public hearings held; Board of Ed votes and approves recommended budget March 2010: Board of Finance reviewed and reduced the BOE request by $2.2 million April 2010: Board of Aldermen considers BOE budget request July 2010: BOE Operating Budget goes into effect
  3. Budget 2010-11, Preliminary work Before the budget was even presented to the BOE, administration cut $6.8 million from the original requests made in preparing the 2010-11 budget. Salaries $1,508,517 Salary negotiations 49,731 Fuel 12,500 Building projects 2,624,059 Grounds projects 1,232,500 Printing 45,000 Instructional supplies 10,000 Testing 45,000 Textbook adoptions 98,600 Equipment 507,424 Furniture 29,316 Computers 495,000 Capital equipment 35,000 Dues/Fees 22,572 Professional development 70,000 Transportation aides 20,000
  4. Budget Requests, Over Time (proposed vs. approved) Budget requests (n) and their resulting approvals (n) have been a virtual ‘roller-coaster ride’ for more than a decade.
  5. Budget 2010-11, Budget Proposal Recap Salaries $62,267,387 Benefits 4,172,458 Purchased Services 2,079,482 Facilities 5,083,591 Transportation/All Other Purchased Services/Tuition 7,680,715 Capital Equipment 712,846 Educational Supplies 2,888,415 Other Educational Support (athletics, dues/fees, activities) 558,089 Total 85,442,983 % Increase over 2009-10 4.97%
  6. Budget 2010-11, Budget Proposal Recap nSalaries (includes teachers, administrators, professional staff, paras, secretaries, custodians, support) nBenefits (includes life insurance, workers comp., social security, unemployment) nPurchased Services (includes mental health services, evaluations, contracted services, negotiations-legal, architectural/engineering fees) n Facilities (includes electricity, gas, fuel, water, building/grounds projects, preventive maintenance. nTransportation/Tuition (includes all bus services for public/private school programming, tuition for special education placements) nCapital Equipment (includes equipment and furniture, computers, other large-based equipment) nOther Educational Support (includes supplies, textbooks, periodicals, library books, software) n Other (includes dues, fees, professional development, student activities and athletics).
  7. Budget 2010-11, Funding Sources Where Does the Money Come From? 2.1% 14.1% 83.7%
  8. Budget 2010-11, Unfunded Mandates Unfunded Mandates ADA Accommodations (transportation/signs/elevator) (est.) $25,000 Alternate Education for Expelled Students ($5,000 per student x 14) $70,000 Air Quality $45,000 Asbestos Training for Building/Grounds staff (1 day/year) $3,000 Background checks and fingerprinting (follow-up) $5,000 Blood Borne Pathogen Training (Nursing) (n/a) Bullying Policy (investigation/record keeping/follow-up) 50 hours Child Abuse Reporting (10 per year @ $120 per) $1,200 Benefits costs as result of CT New Civil Union Legislation) unknown Continuing Education Units (CEU Prof. Dev.), 18 hrs. per year $780,000 CPR/First Aid and Heimlich Training (nurses/coaches/staff) $5,000 Hepatitis B @ $120 per $1,400 Physicals $6,000 Drug Education (health staff; 3 teachers) $150,000 ED-001: End of Year School Report (audit cost) 200 hours + $9,000 ED-014: Minimum Expenditure Compliance Check 2 hours/year
  9. Budget 2010-11, Unfunded Mandates Unfunded Mandates ED-156: Fall Hiring Survey 2 hours/year ED-163: CT School Data Report 32 hours/year ED-166: Discipline Offense Report (Dec. 3 days x 20? = 60 day aim) 180 hours/year ED-540: Graduation Class Report (20 hr. Guidance) 2 hours/year ED-006S: Public School Information (PSIS) $25,000 ED-612: Language Assessment Data Collection (4 weeks) 32 hours/year ED-003: Teacher/Administrator Negotiations None for 07-08 ED-162: Non-Certified Staff 8 hours/year ED-452: Debt Services Claim Form 2 hours/year ED-172: Request 90 Day Certification 2 hours/year ED-1723: Request Temp. Authorization for Minor Assign. 2 hours/year ED-175: Special Waiver for Substitute 2 hours/year ED-177: Request Durational Shortage Area Permit 10 hours/year ED-186: Application - Temp./Emergency coaching Permit 2 hours/year ED-017: Grant Application Non-Public Health Services 2 hours/year ED-021: Out of Town Magnet School Transportation 2 hours/year ED-111: Cash Management Report 20 hours/year
  10. Budget 2010-11, Unfunded Mandates Unfunded Mandates ED-114: Pre-payment Grant Budget Request 40 hours/year ED-141: Statement of Expenditures Fed/State Projects 40 hours/year ED-042: Request for Review of Final Plans 50 hours/year (when applicable) ED-042CO: Notice of Change Order 10 hours/year ED-045: Notice of Debt Service 2 hours/year ED-046: Request for School Construction Progress Payment 10 hours/year ED-049: Grant App. for School Building Project 50 hours/year (when app.) ED-050: School Facilities Survey 2 hours/year ED-053: Site Analysis 50 hours/year (when applicable) ED-099: Agreement for Child Nutrition Programs 2 hours/year ED-103: Reimbursement Claim/Nat’l School Lunch Prog. 12 hours/year ED-205: Title I Evaluation Report 6 hours/year SEDAC (Special Ed Information System) 25 hours and $33,000 ED-238: Emergency Immigrant Ed Progress Report n/a ED-241/241A: Adult Education Summary Report (1 day, admin.) 2 hours/year ED-244/244A: Grant Application for Adult Education 2 hours/year ED-245/245A: Grant Application Revision - Adult Ed n/a
  11. Budget 2010-11, Unfunded Mandates Unfunded Mandates ED-236: Immigrant Student Survey Report (35 hours, secretary) n/a Family & Medical Leave Act @ $6,000 per $72,000 Family & Medical Leave Act (sub cost) $130,000 Freedom of Information (FOI) Training 8 hours/year Health Education (staff) -- 10 teachers x salary $600,000 Health Insurance Portability and Accountability (HIPAA) 5 hours/year Internet Protection Act for Children (software and staff cost - 2 days admin.) $1,200 No Child Left Behind Act, NCLB - Report results (7,000 letters x .50) $3,500 - Paraprofessional Mandates for Title I schools 30 hours/year - McKinney-Vento Act (Homeless) (3) transportation ($24K + tuition) 50,000 - HOUSSE Plan (3 days Admin. 2 days Sec. Annually) 40 hours/year Non-public School Transportation $121,000 Pesticide Application Policy 3 hours/year Promotion/Graduation Requirements 250 hours/year
  12. Budget 2010-11, Unfunded Mandates Unfunded Mandates Restraint Training for Special Ed and Support Staff $12,000 School Records and Retention (Sec. Reg. & Sec. Summer) $25,000 School Transportation/Safety Reporting 8 hours/year Sexual Harassment Training n/a Special Education Due Process (proactive) $120,000 Special Education Coverage at PPTs 2,000 hours/year SRBI (RtI) $150,000 (not inc. salaries) Strategic School Profiles (SSP) data collection/reporting 200 hours/year Student Physicals/Immunizations (Gr. K, 7, 10) 600 hours/year - Vision Screenings 50 hours/year - Hearing Screenings 50 hours/year - Scoliosis Screenings 50 hours/year - School Medical Advisor $6,000 - Related Medical Equipment $5,000 Summer School or other supplemental services for intervention TBD Teacher/Administrator Evaluations 1,200 hours/year Five Year Technology Plan TBD CAPT Readiness Computer Certification TBD
  13. Budget 2010-11, Unfunded Mandates Unfunded Mandates Transportation to Regional VOAG/Technical schools n/a Truancy Reporting (10 per year) 50 hours/year Tuition to Regional VOAG schools $168,000 Youth Suicide Prevention 200 hours/year 504 Accommodations $15,000 Wellness Committee 50 hours/year Wellness Policy 50 hours
  14. Budget 2010-11, Board of Finance Review On March 17, 2010, the Board of Finance announced their recommended cut of $2.2 million to the proposed BOE Operating Budget. Back to the drawing board.
  15. Budget 2010-11 Planning Facts - Prepare for a $2.2 million cut - Operations and instruction are the traditional areas that we have cut to meet the budget, for years. As a result, these areas have been improperly funded or completely unfunded and are in dire need of support. We expect next year will be just as bad, economically, and thus need to approach this as a “Multi-Year Plan.” We cannot continue in the usual way -- for now or for the future -- to meet a budget cut of this magnitude.
  16. Budget 2010-11: Essential Questions
  17. PLAN #1 Cost Cutting Ideas Submitted from Milford Public Schools Employees
  18. PLAN #1: Cost Cutting Ideas We surveyed our employees for suggestions. 193 ideas were received, including cost saving ideas for: Athletics Benefits Computers Copiers and Paper Curriculum Facilities Food Service Instructional Division Maintenance Operations Personnel Postage Professional Dev. Pupil Personnel Purchasing Student Activities Transportation
  19. PLAN #1: Cost Cutting Ideas Many great ideas were generated from our request. - 33 were not possible due to state and/or federal law or other educational requirements. - 73 will take some time to research and implement (can be used for future planning) - 87 could be considered now (or are already in the midst of being implemented). Total Amount Saved: $350,000 - $500,000
  20. PLAN #1: Cost Cutting Ideas Examples of Suggestions: - Consolidate printers/copiers/computers in classes - Put more documents online (don’t send out to copy) Reduce per pupil allotment Use PowerSchool for more reporting Consolidate ordering of items (purchasing coord.) Discontinue mid-morning high school exam buses and many, many more … Total Amount Saved: $350,000 - $500,000
  21. PLAN #1: Cost Cutting Ideas YES NO P P P
  22. PLAN #2 Increase Classroom Sizes to Contracted Maximums Allowed in the MEA Bargaining Unit Agreement
  23. PLAN #2: Contract Maximums Increase class size to the maximums allowed in the MEA (teacher’s) contract. Contract Maximums Allowed, (pg. 22, MEA Contract) Kindergarten and Grade l: 25 students Grades 2 – 8: 30 students Grades 9 – 12: 30 students Classes on part-time schedules: 35 students
  24. PLAN #2: Contract Maximums Increase class size to the maximums allowed in the MEA (teacher’s) contract. Factors that Affect Our Work in Increasing Classroom Counts to Contract Maximums Where do the children live (based on boundaries) Are there students with special needs? Grades of the particular students within boundaries
  25. PLAN #2: Contract Maximums 39 Teachers Lost (FTE) if we go to Classroom Maximums
  26. PLAN #2: Contract Maximums Class Ratios if We Go to Classroom Maximums
  27. PLAN #2: Contract Maximums Amount Saved if we go to Contract Maximums Salary $ Saved $1,599,000 Salaries for 39 FTE (teachers) Operational $ Saved $20,000 Includes supplies, books, instruction materials, furniture, dues/fees, computers Total $1,619,000 [Plus: City-Side $ Saved $438,000] Avg. Health insurance/benefits $11,000 per X 39
  28. PLAN #2: Contract Maximums - Maximum class size will damage our educational environment in today’s society. - Does not allow for any increase in student numbers (Private school students moving to Public schools? Other new students to the district?) - Teachers will be more isolated (due to fewer classes within grade) and collaboration will suffer. There would be a great disparity among schools. (Grade 1, Pumpkin Delight = 16; JFK = 25).
  29. PLAN #2: Contract Maximums YES NO P P P
  30. PLAN #3 Close a School Redistrict Retain the K-5 structure
  31. PLAN #3: Close a School & Keep K-5 structure Amount Saved if we Closed One Building Salary $ Saved, Building Staff $350,000 Salaries for 1 building administrator, 1 secretary, 3 custodians, 1 media specialist, lunch aides Salary $ Saved, Teaching Staff: 14 $575,000 Salaries for 14 teachers (FTE) Operational $ Saved $150,000 Includes electricity, water, gas, maintenance, postage, supplies, books, instruction, furniture, dues/fees, software services Total $1,075,000
  32. PLAN #3: Close a School & Keep K-5 structure There would, however, be additional costs incurred if we closed a school and redistricted the city Moving expenses $50,000 Increased transportation costs $320,000 Unemployment costs $125,000 Total Added Expenses $495,000 Total BOE Savings Due to Plan $1,075,000 Total Expenses Due to Plan 495,000 Grand Total $580,000
  33. PLAN #3: Close a School & Keep K-5 structure Additional Savings to City if we Closed One Building City/Nursing staff reduction $50,000 City/Health insurance reduction (6 + 14) $220,000 Total $ City Side Saved: $270,000
  34. PLAN #3: Close a School, Keep K-5 structure Selection Process – Which School Would Close? Part 1: Keep the newer schools or those with more recent rehab investment.
  35. PLAN #3: Close a School, Keep K-5 structure Selection Process – Which School Would Close? Part 2: Keep the schools that are in fairly good condition and do not need extensive work.
  36. PLAN #3: Close a School, Keep K-5 structure Selection Process – Which School Would Close? Part 3: Keep the schools that would be essential in the subsequent redistricting effort, districtwide, due to space and location of building.
  37. PLAN #3: Close a School, Keep K-5 structure Selection Process – Which School Would Close? Pros & Cons for each
  38. PLAN #3: Close a School, Keep K-5 structure Selection Process – Which School Would Close? - All new windows installed - New driveway completed - Has ample playground space - Located on 12 acres of land (for future consideration if expansion were ever necessary - All new windows installed - Traffic pattern needs total overhaul - No playground space Located on 2.5 acres of land (no expansion is possible; building is locked in) Considerable rehab needed inside The city could use this building to save $$ as part of the Boys/Girls Club
  39. PLAN #3: Close a School, Keep K-5 structure Selection Process – Which School Would Close? - All new windows installed - New driveway completed - Has ample playground space - Located on 12 acres of land (for future consideration if expansion were ever necessary - All new windows installed - Traffic pattern needs total overhaul - No playground space Located on 2.5 acres of land (no expansion is possible; building is locked in) Considerable rehab needed inside The city could use this building to save $$ as part of the Boys/Girls Club
  40. PLAN #3: Close a School & Keep K-5 structure 14 Teachers (FTE) Reduced if we close a school and redistrict
  41. PLAN #3: Close a School & Keep K-5 structure Class Ratios if We Close a School and Redistrict
  42. PLAN #3: Close a School & Keep K-5 Orange Ave Live Oaks Mathewson Orchard Hills Existing Map With 9 Elementary Schools Calf Pen JFK Meadowside Pumpkin Delight Simon Lake
  43. PLAN #3: Close a School & Keep K-5 Mathewson Orange Ave Live Oaks JFK Orchard Hills Calf Pen Meadowside Pumpkin Delight
  44. PLAN #3: Close a School & Keep K-5 structure Direct and Immediate Impact of Closing Simon Lake Redistricting would take place citywide to accommodate students from closed school (domino effect would occur). Friendships throughout the entire district would be split up. Borders for school boundaries would not be logical; instead they would be drawn “where the kids are” Equity still would not be reached regarding class size Enough savings would not be realized to reach $2.2 million
  45. PLAN #3: Close a School & Keep K-5 Structure YES NO P P P
  46. PLAN #4 Close a School and Reconfigure to a K-2/3-5 System (sister schools)
  47. PLAN #4: Close a School & Go to a K-2/3-5 Structure District 4 K-2: Live Oaks 3-5: OHills District 3 PK-2: Orange Ave 3-5: Calf Pen Meadow District 2 K-2: Mathewson 3-5: Meadowside District 1 K-2: JFK 3-5: Pumpkin Delight
  48. PLAN #4: Close a School & Go to K-2/3-5 Structure Average Class Sizes if we close a school and convert to K-2/3-5 plan
  49. PLAN #4: Close a School & Go to K-2/3-5 Structure Amount Saved if we Closed One Building, go to K-2/3-5 Salary $ Saved, Building Staff $350,000 Salaries for 1 building administrator, 1 secretary, 3 custodians, 1 media specialist, lunch aides Salary $ Saved, Elem. Teaching Staff: 23 $943,000 Salaries for 23 teachers (FTE) Operational $ Saved $154,000 Includes electricity, water, gas, maintenance, postage, supplies, books, instruction, furniture, dues/fees, software services Total $1,447,000
  50. PLAN #4: Close a School & Go to K-2/3-5 There would, however, be additional costs incurred if we closed a school and reconfigured the remaining 8 buildings Moving expenses $150,000 Increased transportation costs $320,000 Unemployment costs $250,000 Total Added Expenses $720,000 Total BOE Savings Due to Plan $1,447,000 Total Expenses Due to Plan -720,000 Net Savings from School Close/Reconfig. $727,000
  51. PLAN #4: Close a School & Go to K-2/3-5 Net Savings from School Close/Reconfig. $727,000 (from prior page) Additional reductions - Salary & Benefits (addt’l 14 FTE) $871,813 [5 certified & 9 support] - Contracted services $45,424 - Facilities $100,000 - Other purchased services $90,000 - Instructional Savings $222,238 - Capital equipment $112,550 - Professional Development $40,000 Grand Total $2,209,025
  52. PLAN #4: Close a School & Go to K-2/3-5 City savings: City Side Savings: City/Nursing staff reduction $50,000 City/Health insurance reduction (6 + 25) $341,000 Total, City savings $391,000
  53. PLAN #4: Close a School & Go to K-2/3-5 Why is this a Better System? Narrowed focus in the grade span would provide targeted grade level instruction in each building. Buildings would be better able to target support services. Easier to target early intervention strategies at all grade levels Opportunity to strengthen a school culture specific to grade level clusters while honoring the past Continue to learn from diverse perspectives on a variety of issues impacting our schools Better utilization of instructional spaces Enrollment balanced in each school at each grade level
  54. PLAN #4: Close a School & Go to K-2/3-5 Of all of the plans considered, this one: provides substantial financial savings (for both the school system and the city) leaves class sizes in an acceptable range improves the quality of education to be delivered throughout the district.
  55. PLAN #4: Close a School & Go to K-2/3-5 YES NO P P P
  56. Milford Public Schools Budget 2010-11 Addressing Tight Financial Times… With Change
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