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Correctional Centre Portfolio Committees Presentation

This presentation provides updates on remedial work, addition of toilets to hospital wards, and facility management contracts. Includes project cost analysis.

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Correctional Centre Portfolio Committees Presentation

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  1. DPW Presentation to the Portfolio Committees on Correctional Services and Public WorksKimberley Correctional Centre24 November 2010

  2. CONTENTS Remedial Work Block K11 Addition of toilets to hospital wards FM Contract Surveillance Equipment Project Escalated Cost Analysis 2

  3. REMEDIAL WORK: FIRE DAMAGE Progress to date Procurement method approved for negotiated procedure to expedite repairs. Remedial work Bills Of Quantity (Scope of work) completed on 19 September 2010. Site handover 04 October 2010. Project cost: R4,569,352. Time frame for completion: 3 Months, expected date of completion: 17 January 2011. Percentage work completion is 44% against time laps of 54% Value of payments verified: 7.8%; R356,409. Challenges Delivery of cell windows and security door and door frames. The delay in delivery is due to special manufacturing as these items are not readily available off the shelf. Delivery of items has been scheduled for 24 November 2010. 3

  4. ADDITION OF TOILETS TO HOSPITAL WARDS Concept design drawings Concept design drawings were concluded in September 2010 with possibility of placing additional toilets in all hospital wards. Discussions between DPW,DCS and Architect revealed this option would not be financially feasible. Decision was taken that additional toilets would only be placed in single isolation wards, decreasing the number of toilets to 10. Final working drawings completed in October 2010. Preliminary estimate of R 1,150,000.00 Preliminary estimate derived from the following scope of works: One toilet in each ward (R115 000-00 per toilet) Additional walls as per Architect’s drawings Additional water supply lines Additional sewer lines, including provision for additional manholes Extract fans to each toilet, including electrical installation Alterations, preparations and reparations to existing work in mainly the wards and related passages (i.e. windows, floors, walls, ceilings, curtain tracks, aprons etc.) where necessary Preliminaries Challenges Health requirements for the purification of extract odours within the toilets to comply to OHS standards. Consultants are currently engaging the health sector in terms of required legislation with regards to purification methodology which may have increase cost impact. Progress DCS assessing operational impact of existing situation to justify associated cost implications prior to initiation of project. 4

  5. FACILITIES MANAGEMENT CONTRACTS • FM Contract: Integrated Security System • Security Consultant appointed in October 2010. • FM contract scope of works document completed on November 2010. Additional surveillance cameras incorporated within the scope of works. • Bid advertising, evaluation of bids and site handover scheduled to be completed by April 2011. • Contract validation for a term of three years. • Preliminary estimate: R11million. • Contract to be funded from DCS Capital budget • FM Contract: Building, Electrical & Mechanical • Appointment of Principal Consultant approved in October 2010. • FM contract scope of works document 90% complete. • Bid advertising, evaluation of bids and site handover scheduled to be completed by April 2011. • Contract validation for a term of three years. • Preliminary estimate: R16million. • FM contract to be funded from DPW Planned Maintenance budget. 5

  6. PROJECT COST ANALYSIS 6

  7. PROJECT COST ANALYSIS 7

  8. PROJECT COST ANALYSIS 8

  9. Thank You 9

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