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PROVINCIAL MANAGER’S PRESENTATION BONAKELE MAYEKISO. Home Affairs Portfolio Committee. FREE STATE PROVINCE. APRIL - JUNE 2012. Table of Contents Continue. I NTRODUCTION & BACKGROUND. The Free State Province in the RSA, accounting 8% of SA population.
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PROVINCIAL MANAGER’S PRESENTATION BONAKELE MAYEKISO Home Affairs Portfolio Committee FREE STATE PROVINCE APRIL - JUNE 2012
INTRODUCTION & BACKGROUND The Free State Province in the RSA, accounting 8% of SA population. Has a population estimated at 2.9 Million as released by Stats SA. The Province has 4 District Municipalities and one Metropolitan Municipality. DHA Offices in Free State are aligned to 4 District Municipalities and 1 Metropolitan Municipality. The launching of Stakeholder Forums on the District and Local Municipalities have greatly improved the way of delivering services especially in rural areas. Monitoring & Evaluation of the departmental performance relating to DHA is at the centre of Service Delivery Improvement Plan. The department in the province is operating in terms of the three outcomes for the Minister. We are targeting all rural areas to end the Late Registration of Birth (LRB).
HIGHLIGHTS 2011/2012 We connected 9 Hospitals in the Free State Province, to register children on the spot. Our foot print has increased in Local municipalities.(Clocolan, Petrusburg and Frankfort). The appointments of Directors and Assistant Directors to improve monitoring and control. We increased our fleet capacity by buying twelve (12 New Cars) DHA Offices in Free State are aligned to 4 District Municipalities and 1 Metropolitan Municipality. Stakeholders relations with Local communities has improved through stakeholder forums. The Hosting of the ANC Centenary Celebration with all Heads of state across the globe. Minister and Deputy Minister visit to offices and Port of Entry, engaging stakeholders on improved working relations. Portfolio Committee of Home Affairs over site visit in the Province.
PLANNING 2012/2013 We want to connect 5 Hospitals in the Free State Province, to register children on the spot. Appointing 104 employees to our establishment Profiling Border lines communities. Registering all foreign business in the province. Maintaining Stakeholders relations in the Province.
STRATEGIC OVERVIEW VISION STATEMENT A safe, secure South Africa where all of its people are proud of, and value, their identity and citizenship. MISSION The efficient determination and safeguarding of the identity and status of citizens and the regulation of immigration to ensure security, promote development and fulfil our international obligation. • VALUE STATEMENT • The DHA is committed to be: • People-centred, caring, Patriotic, discipline and Security conscious • Professional and having integrity, • Corruption free and ethical, • Efficient and innovative.
MINISTER PERFORMANCE AGREEMENT IN TERMS OF NATIONAL OUTCOMES The 12 National outcomes are at the heart of the strategic planning process of the Government and DHA is accounting for three as per the signed Minister`s performance agreement. The departmental relevant out comes are NATIONAL OUTCOME 3 All People in South Africa are free and feel safe NATIONAL OUTCOME 5 Skilled and capable workforce to support an inclusive growth path. NATIONAL OUTCOME 12 An efficient, effective and development orientated public service and an empowered, fair and inclusive citizenship
DEPARTMENTAL STRATEGIC ORIENTED GOALS (OUTCOMES) STRATEGIC OUTCOME ORIENTED GOAL 1 Secure South African citizenship and identity engineered by the Civic Services Unit STRATEGIC OUTCOME ORIENTED GOAL 2 Immigration managed effectively and securely in the national interest including economic, social and cultural development engineered by the Immigration Unit STRATEGIC OUTCOME ORIENTED GOAL 3 A service that is efficient, accessible and corruption free to be realised by all the departmental Units.
DHA FOOTPRINT PRESENTLY– FREE STATE home affairs Department of Home Affairs Republic of South Africa Regional office District office
DHA FOOTPRINT FUTURE – FREE STATE home affairs Department of Home Affairs Republic of South Africa District office Local office
SUMMARY OF THE CURRENT FOOTPRINT FOR THE FREE STATE PROVINCE Overview of footprint per type of DHA service point (SP) *
District municipalities in the FS. Provincial Profile Distribution of DHA offices within these districts Mangaung Xhariep Thabo Mofubetswane DO Koffiefontein R/O Phuthaditjhaba D/O Bethlehem Do Zastron D/O Harrismith MPCC Trompsburg R/O Bloemfontein 3- MPCC D/O Botshabelo 16 SERVICE POINTS 16 Service Points D/O Thaba Nchu 135 245 S/P Ladybrand 725 939 Fezile Dabi 11 Service points Lejweleputswa 728 262 D/O Kroonstad R/O Welkom D/O Sasolburg D/O Bultfontein 3 Service points 4 Service Points 13 Service points 12 Service points 460 312 657 011
DHA FOOTPRINT • This District is quite vast, some towns like Bethulie are about 75 Km’s from the nearest DHA office. • Two Mobile trucks in the District. • We have 4 Hospitals connected ( Diamond and Bophelong, Embekweni and Stoffel Coetzee)
DHA FOOTPRINT • Metropolitan – with 3 offices and 2 Thusong Centres 2 Mobile Offices to service this area. • There is a need to increase offices in Bloemfontein City due to high volumes in the Rocklands office.
DHA FOOTPRINT • The presence of DHA in this area is still a challenge we have a 70 KM’s distance between towns and services in the farm areas. We need to increase the Local Small offices especially in Tokologo
DHA FOOTPRINT • The district need to be serviced and 3 towns in this area is serviced by the Mobile office, whiles a number farms in the area is often ignored.
DHA FOOTPRINT • There is No office in Nketoane Local municipality • We are planning to locate a local office in the next financial year
DHA Annual Target: 6% of births registered within 30 days of the birth event against the estimated 1.1 million births per annum (54% of total births or 594 000 births registered) ANNUAL TARGET FS 403000 - 30 BIRTH REGISTRATION
DHA Annual Target: 5 additional health institutions with maternity facilities operational for online birth registration
4 Outreach programs in 2012/13, at least one per quarter, conducted in FS to assist with birth registration and ID collection
IDENTITY DOCUMENT CAMPAIGN – SCHOOLS PROJECT Analysis Total Matriculants without ID’s 6687
DHA Annual Target: An increase of 5% in the issuance of Identity Documents (first issue) to citizens 16 years of age and above in relation to the baseline (22800) Analyses Wehave performed more than required by 4591 this during to more outreach programs
ID APPLICATIONS - STATISTICS Analysis
RE-ISSUE ID APPLICATIONS - STATISTICS Analysis First issues total 10597 Re-issues total 8458 44% 19055 This is an indication that the Public is looking after their ID’s and less ID’s are lost.
DUPLICATES CASES - STATISTICS Analysis We have advertised the ID numbers of people who have duplicates and we hope that the will come forward to correct their ID Numbers.
These queries are enquiries of Late registration of birth duration. • Amendments of applications. • Information seeking about our products • Checking readiness of documents from clients. • Clients not being well assisted by FOC, seeking management intervention. • Permitting cases. QUERIES - STATISTICS Reasons for these queries
Permanent residence permits applications in FS collected, quality assured and referred to head office within 2 days
DHA Annual Target : Electronic queue management system implemented in 1 additional office
DHA Annual Target: Maintaining 25 stakeholder forums - comprising of 1 provincial, 1 metro and 4 district forums and 19 locals
STAFF PROFILE AS AT END JULY 2012 Analysis 5 People in the province are disable and we are targeting to fill more disable posts when we recruit now out of the 107 Posts.
