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Time Management

Time Management . by Julie Morgenstern. "When life is a to-do list, something is wrong. Time management is about giving what matters a place in your schedule. Create a life that nurtures who you want to be.". Seven Time Management Tools. 1.) Self-Assessment.

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Time Management

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  1. Time Management by Julie Morgenstern

  2. "When life is a to-do list, something is wrong. Time management is about giving what matters a place in your schedule. Create a life that nurtures who you want to be."

  3. Seven Time Management Tools

  4. 1.) Self-Assessment • I spend too much time on ____. • I procrastinate on ____. • I would spend a 25th hour of the day doing ___.

  5. 2.) Estimate Task Time • How long does it take ME to do this task? • Include hidden time costs: • Thinking Time • Traveling (Commute)

  6. 3.) Remember the Four D's: • Delete • Delay • Diminish • Delegate

  7. 4.) Take a Step Back to See the Big Picture View • Simplify Categories • Define Goals for each category • Select Activities for each goal

  8. 5.) Make a Time Map • Be in the moment, not in the next moment or the past moment. • Time Maps can be vertical or horizontal, with daily themes and color-coded activities.

  9. 6.) TheS.P.A.C.E. Formula: • Sort tasks into categories, estimate the time for each • Purge the stuff you don't "need" to do • Assign a home for it in the time map • Containerize Tasks: start & stop when you intend to, and avoid procrastination, tardiness & interruptions • Equalize: reflect on the successes of the day, re-prioritize, evaluate, and improve your methods

  10. 7.) Choose Just One Planner • paper or electronic, varieties are numerous: • Calendars & Desk Calendars • Day Planners • Online Task Organizers (Google Calendar) • Offline Task Organizers (Swift To-Do List)

  11. MORE TIPS: • Make morning or evening time a sanctuary for yourself • Slow down and take a closer look at your tasks • View time as a "balance" of your day, and life • Batch your tasks like cookies, putting like with like • Multitasking takes the brain 4x's longer than focusing on 1 task at a time • Time is a container - tasks take up time like objects take up space • Apply perfectionism only to tasks that matter most • Make all your decisions for morning on the night before • Leave a Do Not Forget list by the door • Vertical Time Maps devote each day to the theme of that day, it's categories, goals, and activities • Stop procrastinating by focusing on the payoff and breaking it into smaller steps • Filter interruptions by responding to them later, take messages - studies show it's faster (7 minutes versus 11 minutes) • Forgive your failures, and celebrate your successes! • What helps you manage your time well? What tips do you have to share?

  12. Time Management is aboutcreating the life you want,not squeezing in more work!

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