Thomas R. Webster, Ph.D. Dean, School of Fine Arts

1. Thomas R. Webster, Ph.D. Dean, School of Fine Arts Advising, Planning & SchedulingGSR Program: September 17, 2010Please get the folder with your name on it from the front of the stage.Please sit with an empty chair on one side of you.

2. Goals for Today Each Student Should: Understand the Importance of Good Planning in their Academic Career; Understand Your Role and that of their Advisor; Learn What Resources are Available to Help and How to Access Them; Commit to Being Responsible for Academic Planning Throughout His/Her Academic Journey.

3. Nightmare Scenarios Lacking Recital or Chapel Credits Lacking Upper-Level Hours Missed Course on Rotation Failed or Withdrew from a Required Course Explaining to Mom and/or Dad why you will not graduate as planned

4. Declare Your Major Office of the Registrar Fine Arts Office Check your degree audit to see if it indicates what you want your major to be.  Forms are available to officially change your major.

5. Understand Your Role and that of Your Advisor  • Accurate planning and correct scheduling is the sole responsibility of each student. • Your faculty advisor is there to: • Assist you with Scheduling and Course Registration • Mentor you and guide you throughout your academic journey. Registration is only a small part of that work.

6. Use Available Resources • Office of Student Advising and Career Development • Bob Flannery; bflannery@etbu.edu; ext. 2079 • SCAR – 1st floor next to the elevator • Campus Connect • University Catalog (current & filed) • Music Department Website • Music Student Resources • Music Student Handbook • Semester-by-Semester Plans – GUIDES ONLY

7. Ensure Academic Success/Completion • Know Your. . . • Catalog • Curriculum • Degree Requirements • Know When Classes are Offered • Which Semester • Time/Days (anticipate conflicts) • Know What Electives You Want to Take & Plan Accordingly

8. Develop Personalized Semester-by-Semester Plans Needed Resources Include: Degree Audit Curriculum Requirements Degree Requirements and Related Information Course Rotation Schedule  Semester by Semester Plan Template

9. Degree Audit • Official (available in the Registrar’s Office) • Unofficial (available online) • Substitutions, Waivers, etc. may not appear on unofficial versions Learn how to read your Degree Audit

10. Unofficial Degree Audit Transcript • Check Catalog Year • Check Degree • Bachelor of Arts • Bachelor of Music • Check Major • Music (BA) • Music Education (BM) • Music and Worship in Ministry (BM): Sacred Music • Piano Performance (BM) • Vocal Performance (BM) • Check Minor or Double Major if Applicable

11. Degree Audit • If any Degree Audit information is inaccurate. . . • Report that to the Registrar using the form provided. The Registrar’s files are official. • Report that to the Fine Arts office as well via email; music@etbu.edu (the FA files are unofficial) • Make sure that information in the Registrar’s Office and the Fine Arts is consistent.

12. Curriculum Requirements Use the Catalog and/or Degree Audit for official, error-free information Websites, published documents, etc. are not official and may contain errors.

13. Curriculum Requirements Music (BA): Blue Sheet Music Education (BM): Ivory Sheet Music and Worship in Ministry (BM): Yellow Sheet Sacred Music (BM): Brown Sheet Piano Performance (BM): Green Sheet Vocal Performance (BM): Orange Sheet

14. Degree Requirements • Gray Sheet in your Packet • Most Common Problems • Item 4: GPA below 2.0 • Item 5: Grade below “C” in departmental core • Item 6a: 39 advanced hours (BA) • Item 7: Chapel Credits (Also Recital Credits) • Item 8: JQE

15. Course Rotation Schedule • Gray Sheet – Back Side • Courses are offered on specific schedules: • Every Semester • Once Per Year (Ex: Fall or Spring) • Once Every other Year (Ex: Fall Odd Years) To miss or fail a class may cost you more that two years depending on the prerequisite.

16. Developing Your Plans • Set Up Your Template • Student Name • Advisor • Degree/Major • Date Updated • Catalog • Year for each Table/Term in the document

17. Developing Your Plans • Write in Basic Musicianship Courses in Proper Sequence • Fall Freshman Year • MUSI 1311 Elementary Harmony I • MUSI 1116 Elementary Ear Training I • MUSI 1181 Class Piano I (or secondary perf) • MUSI 12_5 Applied Concentration • MUSI _1__ Ensemble • General Education Courses (ENGL 1301, SPCH 1311) • Other Classes You Took or Are Taking

18. Developing Your Plans • Repeat Process for. . . • Spring Freshman Year • Fall Sophomore Year • Etc.

19. Developing Your Plans • Note Prerequisites, Corequisites and Sequences: • Music Theory (1311, 1312, 2312, 3303, 3203) • Ear Training (1116, 1117, 2116, 2117) • Class Piano (1181, 1182, 2181, 3104*) • Conducing (3201, 3207*/3209*) • Elementary Music (4201*, 4202*) • English (1301, 1302, Sophomore Lit) • HIST, RLGN, Music History (4301, 4302) do not require a specific sequence. • EDUC (3301, 3301, 3303 4307°, 4357°, 4335°°, 4336°° * If required ° and °°Must be taken concurrently

20. Developing Your Plans • Note the Applied Lesson Numbers • First Digit – 1235: indicates level • 1=Fr; 2=Soph; 3=Jr; 4=Sr • Second Digit – 1256: indicates credit hours • Third Digit – 1245: indicates performance area • 3=instrumental; 4=piano; 5=voice • Fourth Digit – 1256: indicates term • 5=fall; 6=spring

21. Developing Your Plans • Applied Lesson Number Quiz • 2246 • 3355 • 1236 • NOTE: These course numbers apply to lessons which count towards a music degree. There are other numbers which specify elective lessons and do not count towards the music degree.

22. Developing Your Plans • Consider your overall load for each semester including: • Total hours • Specific challenges/difficulty of courses • Additional Time commitments (ensembles, recitals, observation hours, etc.) • Use of May and summer terms • Consider elective courses not accounted for in the music rotation. • Consider transfer credits which may affect your JQE.

23. Your Assignment Continue to work on these plans while you are in this room today. Do not leave until you have a draft of your plans ready to submit to your advisor. Ask the faculty advisors present to assist you as needed. Keep this folder and its contents for your entire college career. Add to this folder all updates to your plans and related documentation (course substitutions, etc.)

24. Remember: Plan Ahead Communicate Ask Questions You are responsible for your course of study, scheduling, and academic persistence. You will likely be self-registering in the near future, and these documents will prevent critical errors and make scheduling much easier.