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ANNUAL WORK PLAN & BUDGET – 2013-14 Directorate of MDM EDUCATION DEPARTMENT GOVT. OF BIHAR

This document provides an overview of the Mid-Day Meal program in Bihar, including achievement and coverage data, payment and expenditure details, and management structure. It also outlines various initiatives and improvements made in 2012-13, such as the introduction of IVRS for data capture and transparency, strengthening of the MIS system, and district performance rankings.

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ANNUAL WORK PLAN & BUDGET – 2013-14 Directorate of MDM EDUCATION DEPARTMENT GOVT. OF BIHAR

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  1. ANNUAL WORK PLAN & BUDGET – 2013-14Directorate of MDMEDUCATION DEPARTMENT GOVT. OF BIHAR

  2. Bihar at Glance

  3. PAB approval Vs Achievement 2012-13 MDM Working Days :- • Mid Day Meal provided for180 days in primary and 177 days in upper primary against 230 approved days for 2012-13 3

  4. Release & Expenditure 2012-13 (in Lakhs)

  5. Coverage - Against Enrolment / PAB in 2012-13

  6. COVERAGE AGAINST ENROLMENT

  7. Payment of cost of food grains in 2012-13

  8. Management Structure-MDM Bihar State Level Education Department Directorate of MDM/Bihar Raya MadhyanBhojanYojanaSamiti (BRMBYS) State level steering cum Monitoring committee Director/DD/OSD/Asst. Dir/Jr. Monitoring Officer/IT Manager/Data Admin/Finance Manager/AO/ APC/Nutrition Expert/ Accountant/Asst/Steno/ Computer Operator District in charge of MDM (Bihar Administrative Service)/DC/DRP/Accountant / executive Assistant District level steering cum Monitoring committee District Level BLOCK RESOURCE PERSON Block level Steering cum Monitoring committee Block Level School Level Headmaster/Senior Most Teacher VidyalayaShikshaSamiti (VSS)

  9. Food grains Flow Food Corporation of India State Food Corporation (SFC)–Nodal Agency District wise MIS Online advice generation Block Resource Person through Local Private contractor Schools

  10. Fund Flow Fund released by GOI Approval by The Minister Approval by the E.C Approval by the Cabinet Issue of Sanctioning order Withdrawal from treasury Fund released by BRMYS to districts Fund released to the schools

  11. Initiatives 2012-13 - Dopahar - IVRS • Dopahar(IVRS) was introduced in April 2012 for better monitoring of the scheme and to capture data in real time. • Data received from Dopahar (IVRS) is being posted on Dopahar.org for public view and to ensure transparency . • SMS alert relating to attendance, coverage, availability of fund and food grain every day to DEO and MDM for information and necessary action. • Data received from Dopahar (IVRS) is being reviewed by a dedicated team of officers and actions are being taken on regular basis. • Dedicated help line for Head masters - 0612-6609900

  12. Dopahar( IVRS) CALL SUMMARY

  13. Initiatives taken in 2012-13 • Strengthening of Web-based MIS and MDM functioning process integration with MIS • Eg. Food grain and fund sub allotment to schools through MIS, Flat file generation for bulk fund transfer for CC and CCH • New post of District program manager (DPM) for the districts and finance manager and I.T manager for the head quarter have been created for the better management of the scheme. • The monthly state level meeting of district MDM in-charges, officers of the SFC, FCI, vendors and related banks are organized regularly to identify the problems and solve them.

  14. Initiatives 2012-13 – Ranking of District performance • The performance based ranking of the districts has been started since august 2012. System of recognising performing officers put in place. • Criteria for ranking are : • Average Per day beneficiary against Enrollment • MDM working days • Conversion cost availability in the Schools • Food Grain available in the Schools • School Inspection • FCI payment • Quarterly SMC meeting • Monthly Cook-cum-helper honorarium payment • MIS Entry status • Dopahar (IVRS) response • Block level performance evaluation system under development – proposed to be implemented from May 2013.

  15. Effect of Ranking • FCI bill dues was 62 crores in Jun 12 which has reduced to 16.5 crores in month of March 2013. • Cook cum helper payment –In June 2012 payment of cook cum helper had a backlog of 4 mths but in March 13 has become up to date • SMC meeting – In month of June 12 only 3 district organized their district and block level SMC meeting but in March 2013 it has reached up to 35 districts • Inspection – In August total inspection of school was 12,544 and in March 2013 (cum) it is 1,40,306 - action taken on 2403 and FIR lodged on 54.

  16. Capacity Building Training given to HMs on – IVRS Cooking of meals Record keeping Accounting

  17. Capacity Building • The district MDM in-charges were sent to National Productivity Council, Jaipur for Administrative and Management Training Program. • All accountants of districts trained for 3days • All the Block Resource Persons given one day training

  18. Financial Management and Accounting • A C.A firm has been engaged to improve financial management, accounting and to update the Accounts of Head Quarter and Districts. • Accounts manual has been prepared and adopted. • Shifting from manual single entry basis to computerized and double entry basis of accounting.

  19. Monitoring • Surprise school visit by Principal Secretary , Secretary Primary Education and Director MDM • Directorate level officers visit of districts started since Sept-12 – one third districts covered every month. • More rigorous inspections by MDM I/C and BRP • Inspections by other officers of education department – DEO, DPO, PO and BEEO • Inspections by other officers of the district • Special inspection campaign started

  20. Monitoringcontd. • State Level SMC meeting was conducted on 8.08.2012 and 13.03.2013 under the chairmanship of Chief Secretary. • District Level steering – cum – Monitoring Committee meetings are held on quarterly basis. • Block Level steering – cum – Monitoring Committee meetings are held on quarterly basis

  21. Result of initiatives taken in 2012-13 • The number of schools not serving meals decreased from 19,233 in June 2012 to 2,518 in February 2013. • Increase of 23% in average per day beneficiary from 1st Quarter to 3rd Quarter of 2012-13

  22. Total no. of school where MDM not served in 2012-13 due to non Availability of fund ,food grains, local problem and other Reason

  23. Action plan for 2013-14 • System of internal audit and third party evaluation proposed • Comprehensive training program planned for all levels of personnel – Cooks (2 days), BRPs (5 days), Accountants (5 days) MDM In-charge (5 days) • All cook cum helper will be provided new apron and cap • All schools will be provided with sitting mat, storage bin, nail cutter, soap and drinking water drums. • State is going to provide plates and glasses from own resources.

  24. Action plan for 2013-14 • Plan to provide CUG Mobile connection and tablet PC to all Block Resource persons – pilot testing done • Facilitate MIS entry in off line mode • Implementation of mobile based inspection system – geo-tagging and time-stamping of inspection photos • Inspection reports get into MIS and can be analysed and collated – even matched with IVRS data • Planning to integrate MIS and IVRS databases for better monitoring and improving data integrity • Creating photo database of kitchen sheds and cooks

  25. Inspection photos with tablet

  26. Inspection photos - Kitchen shed

  27. Inspection photos

  28. Inspection photos - Cook cum Helper

  29. Issues relating to FCI • Delay in issue of RO. • Issues of timely availability of food grains in following district :- Madhubani Darbhanga, Sitamarhi, Sheohar, Lakhisarai, • Sheikhpura,Bhagalpur Begusarai,Saran,Nalanda and Buxar. • Labour unrest in some godowns – Patna – Mokama, Buxar, Madhubani • Issue of closed Godown – Nalanda, Mokama • Poor quality of rice • Delay in submission of bills

  30. Proposal for 2013-14

  31. Proposal for Additional Cook-cum-Helper

  32. Proposal for Procurement of Kitchen Device • Sanction for kitchen device replacement for 28695 schools ( 27024 of 2007-08 and 1671 NPS of 2011-12 and 2012-13) @ Rs. 15000/- per school. • Additional demand of Rs.10000/-per school for replacement sanctioned during 2012-13 for 35760 schools (2006-07 and 2007-2008) • Based on market survey cost of kitchen devices per school on average comes to Rs. 15,000.

  33. Proposal for increase in Transportation Cost

  34. Proposal for Construction of Kitchen-cum-Store

  35. Other issues • Increase in conversion cost should be linked to food inflation index and increase should be effective from 1.4.2013. • A comprehensive study may be undertaken to determine the adequacy of conversion cost • First fund release in 2012-13 was in Month of May – creating difficulty in running the scheme in 1st Quarter – Need to look at alternatives

  36. PROPOSALS AND RECOMMENDATIONS for 2013-14

  37. Third Party Monitoring Evaluation by A. N. Sinha Institute of Social Studies, Patna, visited in November - December 2012

  38. Thank You

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