1 / 22

FGCU Sport Clubs Financial Training Fall 2012

FGCU Sport Clubs Financial Training Fall 2012. Today’s Agenda. Duties of a Treasurer Types of Accounts & Access to Funds Purchasing & Reimbursements How to: Making Travel Arrangements Fundraising & Donations. Duties of a Treasurer. Complete p urchase/reimbursement forms

dustin
Télécharger la présentation

FGCU Sport Clubs Financial Training Fall 2012

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. FGCU Sport ClubsFinancial TrainingFall 2012

  2. Today’s Agenda • Duties of a Treasurer • Types of Accounts & Access to Funds • Purchasing & Reimbursements • How to: Making Travel Arrangements • Fundraising & Donations

  3. Duties of a Treasurer • Complete purchase/reimbursement forms • Track funds for all club accounts & deposit $ • Assist with fundraising/donation plans • Work with team to develop budget request

  4. Types of Accounts

  5. A&S Account • Two ways to receive A&S funding: • Annual A&S Budget Request – requests are processed by the SCC Budgetary Committee each year • Senate Bill - funding requests for unforeseen costs in the middle of the year • SCC Budgetary Committee • Headed by the Treasurer of the SCC • Goes through series of approvals before being approved • Budget hearings are in Fall 2012 (for funding during 2013-2014) • Unused funds are swept at the end of each fiscal year (June 30)

  6. Cash Account Deposit Log On Campus Account • Called a “cash account” • Used for depositing funds raised by the club • Checks made out to “FGCU (club name)” can be deposited into this account • Making a Deposit • Cash Account Deposit Log • Submitted at Cashier’s Window (McTarnagan Hall) • Club treasurer required to sign off

  7. Funding Access • What can we use this money for? • Entry fees, travel costs, uniforms, equipment • Items purchased with A&S funds can’t be personalized • How do I access our club’s money? • ANGEL for account balances • Purchase Requests & Reimbursement Forms

  8. Checking Your Account Balance • ANGEL • View up-to-date account balances • See transaction details • Link to forms on Sport Clubs website • View calendar with SCC meetings, deadlines & events

  9. Purchase Requests • Payment Types: Submit all Purchase Requests to the Sport Clubs Office

  10. Look Over PR form Any questions?

  11. Reimbursements • Purchases made out of a personal account • Individual is reimbursed via a check in 2-3 weeks • Reimbursements are not guaranteed by the Sport Club Office • No money in your account = no reimbursement • No tax can be reimbursed Submit all Reimbursements to the Sport Clubs Office

  12. Look Over Reimbursement Form Any questions?

  13. Fuel Reimbursements • Sport Clubs Mileage log • Must be submitted with reimbursement • Include original receipts • Governed by University finance policy • No receipts or log = no fuel reimbursement

  14. Do you know where to find these forms? Check out the Sport Clubs website: fgcu.edu/CampusRec/SportClubs/forms.html

  15. Travel How To’s • All found in Team Manual online • Booking Flights • Reserving Hotels • Renting a Vehicle • Including discounted car rental rates • You can view the team manual here: • fgcu.edu/CampusRec/SportClubs/resources.html

  16. Life of a Purchase Request • Step 1: Submit Paperwork to Sport Clubs Office • include all necessary details/documents • signatures of club officer submitting the request • Step 2: Approval Process • signature of SCC President, Treasurer & Coordinator • SG treasurer checks for finance code compliance • Step 3: Sent to Purchaser • Procurement handles checks, PO’s & reimbursements • Campus Rec staff handles credit card purchases

  17. Payment Tips • Complete the form • No really. All of it. • Plan ahead! • Make sure payment deadlines are met • Always include an invoice • If not an invoice, anything that states the price & vendor

  18. Fundraising • Teams are required to fundraise a certain % of annual A&S allocation • Percentages can be found in SCORE system • Fundraising Report be submitted for credit • Sponsorships, donations, etc. count towards total % • Team fees for equipment or travel do not count • Submit through EagleLink

  19. Donations • On Campus Account • NOT considered tax deductible • Account managed by team • FGCU Foundation • Tax deductible for donations $250+ • Only for donations – not sponsorships • Account managed by Sport Clubs Office

  20. Important Dates • Annual Funding Application for FY13-14 • Due November 2 to Student Government • Applications released October 1 • Each team will have budget hearing with SG in November

  21. Questions? • Sport Clubs Office Located in the Campus Rec Modular, between the Aquatics Center & NCAA Soccer Complex • Email :: sportclubs@fgcu.edu • Phone :: 239-590-1420 • Website :: www.fgcu.edu/CampusRec/SportClubs

More Related