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United Independent School District

United Independent School District. Region I Finance Advisory Council Meeting Budget Development January 20, 2012. Budget Team Members. Superintendent Associate Supt. for Curriculum & Instruction Associate Supt. for Support Services Assistant Supt. for Human Resources

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United Independent School District

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  1. United Independent School District Region I Finance Advisory Council Meeting Budget Development January 20, 2012

  2. Budget Team Members • Superintendent • Associate Supt. for Curriculum & Instruction • Associate Supt. for Support Services • Assistant Supt. for Human Resources • Assistant Supt. for Facilities, Construction & Student Services • Assistant Supt. for Administration • Budget staff

  3. Developing a Budget Calendar • Review School Calendar (for current year) • Board Committee dates/Meeting dates • Legal Deadlines • Work backwards from deadlines • Keep in mind 72hr required posting notice for board workshops/meetings • Assessment (Testing) Dates • Other important dates (appraisals, state values, personnel contracts, etc) • Present calendar to Superintendent, Management Team and Board members

  4. Budget 2012-13 Calendar Oct.2011 -Jan. 2012: Enrollment projections/Facilities Usage/Revenue & Expense review/Board Initiatives Feb.-April 2012: Staffing meetings/Board workshops/Campus trainings May 11, 2012-Budgets due to Finance June-Aug.2012-Budget Workshops August 2012-Public Hearing/Adoption of budget & tax rate

  5. Student Enrollment Projections • Drives State revenue • Attendance • Special Populations • Drives staffing needs • Use Staffing guidelines • Used for campus budget allocations • Fund campuses similar to state funding • Effects facilities/classroom usage • Elementary (22:1)

  6. Projected Enrollment for 2012-13

  7. Projected State Revenue • Summary of Finance Template for State Revenue (Region XIII, version 4, release12/13/11) • Prior Year PEIMS data; use the 2010-11 Summer Collections, Approved • Standard Reports • PRF 7D007 “Comparison of Current and Prior Year Attendance” • District report/individual campus reports • Current Year Attendance data • Compare to Prior Year data • Through 2nd six weeks, study trends, outliers, etc.

  8. Projected Tax Revenue • Tax Rate • Maintenance & Operation (M&O) • Interest & Sinking (I&S) • Appraisal values (due by July 25th) • State Comptroller values (end of January) • Local Tax effort for Existing Debt Allotment(EDA)/Instructional Facilities Allotment (IFA) • Maximize state assistance

  9. Projected Local Revenue • Review at least past two to three years of local revenue • Interest income • Gate receipts • Other

  10. Projected Expenditures • Payroll (>80% of budget) • Non-payroll • Campus allocations • Summer School • Department budgets • Fuel • Utilities • Debt • Capital Outlay/Improvements

  11. Payroll Expenditures • Positions • Staffing guidelines (Campus and custodians) • Study vacancies • Analyze payroll expense from prior year-be careful with accrual • Benefits • Health Insurance • Workers Compensation • Unemployment • TRS

  12. Non-Payroll Expenditures • Campus Allocations based on students • Regular average daily attendance • Bilingual average daily attendance • State Compensatory (Free & Reduced) • Other campus allocations-Fixed • Copier lease/copies • Region 1 assessment/Media • Electricity • Workbooks

  13. Non-Payroll Expenditures (Cont’d) • Department budgets • Meet individually with Associate Supt. for Support Services • Reports include PY expenses and YTD expenses-”plain English” • Insurance requirements • Property & Casualty • Electricity (trend usage) • Fuel-(trend usage; current rates)

  14. Budget Trainings • Week of Feb. 20th-24th • All campus and department budget personnel (i.e. campus secretary) • Federal programs staff involved • Provide a Budget Instructions Manual • Budget process • Legal Requirements • Guidelines-including OMB Circulars • Funding Requirements –Title III & State Comp.

  15. Assumption Worksheet • One page budget summary for Superintendent review/discussion • Easy to add to/subtract from big ticket items • Used as a reconciling tool when all budgets have been posted in finance system

  16. Budget Ideas • Cut expenses (travel, consultants, supplies) where possible and hold on vacancies • Control Budget Management in effect for campuses on January 31, 2012 and for departments on April 27, 2012 • Offer Incentive for Notification of Separation from Employment • Refinance debt • Renegotiate contracts with vendors • PUSH ATTENDANCE!!!! • High School Perfect Attendance Program • Mid-Year Campus Adjustments

  17. Budget Communication • Always keep your superintendent informed • Bi-weekly/Monthly meetings • Campus staff-Administrative meetings • Monthly board updates through committee (no action) • Board workshops • Lynn Moak presentation • Media

  18. UISD Budget Staff • Laida Benavides, Asst. Supt. for Business/Finance (lbenavides@uisd.net) • Sam Flores, Director of Accounting (sflores@uisd.net) • Belinda Salazar, Budget Manager (bsalazar@uisd.net) • Janie Leal, Secretary (jleal@uisd.net)

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