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Vendor InterAgency Agreement (IAA) Information Meeting

Vendor InterAgency Agreement (IAA) Information Meeting. Department of Treasury Financial Management Services (FMS) December 7, 2010 White House Conference Center 1:00 – 4:00pm. Agenda. Introductions & Objectives 1 – 1:15 Review IAA history & roadmap 1:15 – 1:30

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Vendor InterAgency Agreement (IAA) Information Meeting

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  1. VendorInterAgency Agreement(IAA) Information Meeting Department of Treasury Financial Management Services (FMS) December 7, 2010 White House Conference Center 1:00 – 4:00pm

  2. Agenda • Introductions & Objectives 1 – 1:15 • Review IAA history & roadmap 1:15 – 1:30 • Provide IAA detail review 1:30 – 2:15 • Break until 2:30 • Walk through conceptual data model 2:30 – 3:15 • Open Discussion – where do we go from here?3:15 – 4:00

  3. Introductions & Objectives • Introductions • Objectives • Introduce IAA Content • Form Partnership • Develop Communication Process

  4. The IAA Is: A Standard Template for doing reimbursable business between Federal Trading Partners, with standard data elements to: • Account for and reconcile intragovernmental (IG) transactions between Trading Partners • Address the long-standing audit finding on the US Government’s financial report (FR) • $ 85 Billion Elimination Entry between Departments • Reduce future elimination entries between agencies • Provide correct information for receipt and acceptance of authorized work

  5. Vendor Outreach Agency Outreach and Training History of IAA March 2009 July 2010 Oct 2009 Nov 2010 Developed IAA Version 1 with Financial/Budget Community FSIO/FMLoB Published Standard Business Process Reimbursable Chapter 5 & IAA Version 1 Released Updated IntraGov Business Rules - IAA guidance TFM Bulletin 2011-4 Developed IAA Version 2 to include Acquisition Community Released V2 of IAA

  6. Communication is the Keythe IAA is the Tool Program Acquisition IAA BUYER Finance Budget Program Acquisition Seller Key: Initiates Approves Finance Budget Legal Legal IT IT

  7. ManagingReimbursable (Buy/Sell) Agreements - Governmentwide IAA Seller Buyer Invoice Receipt & Acceptance

  8. Reducing Elimination Entries Reconciliation Issues Annual Department Financial Report Trading Partner – Quarterly Reporting and Reconciliation Daily Reimbursable [Buy/Sell] Agreements (IAA)

  9. IPP R 2.3 full IAA functionality Automate Accounting - Elimination Reports Develop IAA Requirements IPP R 2.2 basic on-line IAA functionality Projected IAA Roadmap Nov 2010 Jan/Feb 2010 June 2010 2012 Nov 2011 IAA Agency Pilot – Test Drive IAA • Analyze Pilot Comments • Finalize standardIAA Data Elements V3 • Update Form/Instructions if necessary Close Pilot, Collect comments by data element (IAA Block) DoD IAA Trading Partner Reconciliation Pilot Develop Reimbursable Accounting Event/USSGL/Reporting Requirements Automate Data Exchange Agency & Vendor Outreach and Training

  10. Agency Implementation Be pro-active Implement the IAA as soon as possible Review current business processes to determine best course of action to incorporate IAA

  11. Subscribe For IAA and FM Standardization Information: http://www.fms.treas.gov/finstandard/index.html + Subscribe to email updates Under Publications – Financial Management and Budget Standardization

  12. Detail Review of IAA Additional Slide Deck

  13. Break • 15 minutes 

  14. Agenda • Introductions & Objectives 1 – 1:15 • Review history & roadmap of the IAA 1:15 – 1:30 • Provide a detail review of the IAA 1:30 – 2:15 • Break until 2:30 • Walk through the conceptual model2:30 – 3:15 • Have an open dialogue to answer questions/ understand how we move forward3:15 – 4:00

  15. Review Conceptual Data Model Marcel Jemio Enterprise Data Architecture

  16. Open Dialogue • Future Meetings • Timeline – every 6 weeks? • Location – agency to host? • Questions • What reimbursable/IntraGov Functionality do you provide now? • How do we move forward? • What do Vendors need? • How can Treasury help? • Open

  17. Contact & Information Financial Management and Budget Standardization Web Page http://www.fms.treas.gov/finstandard/index.html Setting up a vendor IAA Page Robin Gilliam,robin.gilliam@fms.treas.gov(202) 874-9133 IAA Project Manager Marcel Jemio, Marcel.jemio@fms.treas.gov (202) 874-6838 Data Architect Pavita Murthi,pavita.murthi@fms.treas.gov (202) 874-3683 IPP Project Manager

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