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Ethics: Changes to Local Filing Process Under HB 143

Ethics: Changes to Local Filing Process Under HB 143. Overview. Background Local Responsibilities Who Files? What is Filed ? Method of Filing Filing Schedule Non-Filing Procedures Fine Schedule and Process. Responsibilities Now Handled Locally. Retention of new affidavit and/or DOI

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Ethics: Changes to Local Filing Process Under HB 143

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  1. Ethics: Changes to Local Filing Process Under HB 143

  2. Overview • Background • Local Responsibilities • Who Files? • What is Filed? • Method of Filing • Filing Schedule • Non-Filing Procedures • Fine Schedule and Process

  3. Responsibilities Now Handled Locally • Retention of new affidavit and/or DOI • CCDR & FDS filing • Notice of late or non-filing, fine collection and enforcement • Retention of reports available for public viewing and copying • Handling of reports from campaign committees for ballot questions

  4. Who Files Locally? • Every elected county official and school board member • Each candidate for a county office

  5. What is filed? • Affidavit stating intent to raise or spend <$2,500 per calendar year • Campaign Contribution Disclosure Reports (CCDR) • Finance Disclosure Statements (FDS)

  6. Method of Filing • Electronic • Certified Mail • Statutory Overnight Delivery • Personal Delivery

  7. CCDR Filing Schedule • Election Year: • Jan. 31st, June 30th, Sept. 30th, Oct. 25th, Dec. 31st • Non-election Year: • Jan. 31st and June 30th • Six days before any run-off in which candidate is on the ballot • Special Election has different requirements

  8. Reduced Reporting Exemption Schedule • No opposition: If receives <$100, only required to file Jan. 31st and Dec. 31st. • The amount of money collected or spent in a calendar year determines additional report dates: • <$2500 – no additional report • $2500 – 5000 – June 30th and October 25th • >$5000 – full reporting schedule

  9. New Additions as Expenditures • Qualifying fees • Attorney’s fees connected with furtherance of the campaign

  10. Late Fees • For each report filed late, a late fee of $125 will be imposed • Notice will be sent to candidate and candidate’s committee • Local filing officer is responsible for notices, fine collection, and enforcement

  11. Fine Schedule • Initial fine of $125 if not filed by due date • Additional $250 on the 15th day after the due date • Additional $1000 on the 45th day after the due date • *Money stays local

  12. Late Filings • $125 initial fine • An additional $250 imposed on 15th day after due date • An additional $1000 on 45th day after due date • Elections responsible for sending filing notice, collecting fine revenues, and enforcing payment • Fine revenue remains with local government • Ethics Commission is not involved in fine collection or enforcement.

  13. Financial Disclosure Statements • Form did not change • All candidates required to file FDS • PFD filing schedule has not changed. • Must be filed between Jan. 1st and July 1st for the preceding calendar year. • Must be filed within 15 days of qualifying. • Submission to Elections Office • Notice and files handled by Election Superintendent.

  14. Questions?

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