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California PREP Chapter

California PREP Chapter. Property Records Education Partners Presented by Phyllis Yanagihara , CEO, CEI Calif. AEA Director, 2003-2007 CEA National Affairs Portfolio Chair Calif. PREP Coordinator. Materials Credit.

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California PREP Chapter

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  1. California PREP Chapter Property Records Education Partners Presented by Phyllis Yanagihara , CEO, CEI Calif. AEA Director, 2003-2007 CEA National Affairs Portfolio Chair Calif. PREP Coordinator

  2. Materials Credit • Tremendous thanks to Mark Monacelli, President of PRIA, for his caring and sharing of education materials and vision (all PRIA and PREP slides have been borrowed from his various presentations) • Additional thanks to Susan J. Reiman, 2006 AEA President, for her leadership in bringing this program to the escrow community (and her generous agreement to share her AEA presentation)

  3. American Escrow Association – the origins of PREP • June, 2002 – AEA Conference • “e-Mortgages, Reality or Fantasy?” • All industry segments were represented on this panel • July, 2002 – NACRC (National Association of County Recorders, Election Officials and Clerks) submitted resolution to AEA to create an alliance among AEA, ALTA & NACRC • August, 2002 – AEA passed resolution to join alliance • November & December, 2002 • National Standards page added to AEA website, www.a-e-a.org • IACREOT (International Association of Clerks, Recorders, Election Official and Treasurers) joins alliance • P R E P – Property Records Education Project is born! • Purpose: Providing better networking, educational opportunities and improved, open lines of communication among our memberships • P R E P issues News Release and online Joint Needs Survey to itsmemberships

  4. American Escrow Association – PREP grows • January, 2003 – 383 responded to survey resulting in many educational opportunities for PREP to offer • February, 2003 – AEA President served on Privacy and Access to Information panel at PRIA (Property Records Industry Association) Conference, Washington DC; President & 2nd VP participated in PREP panel at NACRC Land Records Conference. State liaison workgroups being formed as a result • March, 2003 – Government Affairs Committee met with MBAA’s MISMO (Mortgage Industry Standards Maintenance Organization) representatives and created alliance to serve as subject matter experts for the eMortgage initiative – 1st task – review closing data document set • June , 2003 – Updates presented at Conference 2003 by Mark Monacelli & Darren Ross; Mark’s update on PREP included the evolution leading to a change in the name; AEA Board votes to join PRIA • July, 2003 - President Milre Henry participated at IACREOT Conference in Denver, business panel session for the recorder’s division; 1st VP Lois Mayabb participated at PRIA Conference in Wisconsin, NACRC Land Records segment

  5. AEA National Standards – 2 subcommittees emerge • August, 2003 – AEA board accepts recommendation to establish two subcommittees • Standards Setting – Technical in nature • Monitor and report progress made in the eMortgage, eNotary and eRecording technical arenas by utilizing alliances created with: • PRIA – Property Records Industry Association • MISMO – Mortgage Industry Standards Maintenance Organization • PREP – Educational in nature • Promote and report on member participation in the PREP educational alliance created among AEA, ALTA, NACRC & IACREOT by • Helping to create local teams to conduct local alliance meetings • Creation of standardized web page for PREP on each association’s website • Participation as time and funding allows in each allied industry’s national educationalprograms

  6. We Are In This Together! Recorders Lenders Title Servicing Underwriting SecondaryMarket Escrow

  7. PREP explained

  8. PREP – PropertyRecords Education Partners an alliance of American Escrow Association (AEA) American Land Title Association (ALTA) National Association of County Recorders, Election Officials and Clerks (NACRC) International Association of Clerks, Recorders, Election Officials and Treasurers (IACREOT)

  9. PREP – PropertyRecords Education Partners • Created in 2002 as “Property Records Education Project” and is a direct result of AEA Conference 2002 attendees’ questions of e-mortgage panelist, Mark Monacelli, St. Louis County, MN Recorder • Modeled after Minnesota Task Force • First PREP National Workgroup conference call November, 2002

  10. PREP – PropertyRecords Education Partners • The Minnesota Task Force model • Formed in 1997 • Mission: “To ensure quality representation for the home buying public we need to improve communication between title industry and the counties to make this process easier.” • The title companies were requesting the forum to discuss specific needs such as standardization, consistent recording procedures and reduced timing for recording. • The counties needed a forum to express concern over the document rejection rate. Also wanted a vehicle to communicate with the appropriate people in the industry.

  11. PREP – PropertyRecords Education Partners • Minnesota Task Force Accomplishments • Since 1997 held regular meetings every six to eight weeks • During the past five years, there have been over one-half dozen joint education programs • Mutually supported each others legislation • Shared detailed reports tracking document rejections, recording times, etc. • Effective forum to disseminate information, discuss changes/policies/procedures, etc.

  12. PREP – PropertyRecords Education Partners The PREP purpose: To provide a structure to improve local working relationships by opening and enhancing lines of communication, creating networking channels and expanding education opportunities. The title, escrow and recording industries all work for the public to consummate real estate transactions. Serving constructive notice by the proper and timely recordation of the real estate transaction is paramount to a free and open society.

  13. PREP – PropertyRecords Education Partners • First Project – January, 2003 - “The Survey” - 383 Responses • 139 Title • 107 Escrow • 119 Recorders • 17 Others • 1 Skipped • Do you think a joint work group among escrow, title, and county recorders would be a benefit in your area? • 343 Yes • 30 No • 10 Skipped Question • 90% Yes • Would you find value in educational opportunities among escrow, title and county recorders? • 352 Yes • 22 No • 8 Skipped the question • 93% Yes

  14. PREP – PropertyRecords Education Partners The PREP objective: • Organize local alliance meetings in order to enhance working relationships between and benefit industry stakeholders - escrow, title, recorders - with the mutual goals of… Communication Networking Education

  15. PREP – PropertyRecords Education Partners • Accomplishments: • PREP Training Guide PowerPoint developed & presented to AEA Board of Directors in November, 2003 • National PREP Coordinator – Ardis Schmit, • California PREP Coordinator – Phyllis Yanagihara • Very active group in Washington • Very active group in central Florida • Newsletter & web page in the hopper

  16. PREP Pilots Volunteers signed up at partner conferences Alaska North Dakota Washington Minnesota Massachusetts Idaho Wisconsin Colorado Oregon Pennsylvania Iowa New Jersey Nebraska California Kansas Oklahoma Arizona Texas Florida Map courtesy of Mark Monacelli

  17. PREP – PropertyRecords Education Partners PREParing for a local meeting: • Create initial PREP Steering Committee consisting of at least one representative from each allied sector – title, escrow, recording • Provide copy of PREP’s “PREParing for a LOCAL ALLIANCE MEETING” to each committee member for review and discussion. This informational document contains: • PREP Background • PREP Purpose • Understanding Industry Changes • PREP Model – Minnesota Task Force • GETTING STARTED • Initial PREP Steering Committee • Guidelines for local alliance meetings • Arrange for first local meeting by following “Guidelines for local alliance meetings” contained in GETTING STARTED noted above

  18. PREP – PropertyRecords Education Partners Training tools available • Summary of Responses-Education Alliance Summary 2003 • PREParing for a Local Alliance Meeting Pages 1 & 2: PREP Background, PREP Purpose, Understanding Industry Changes, PREP Model-Minnesota Task Force Page 3: GETTING STARTED: Initial Local Steering Committee; Guidelines for Local Meetings • PREP contact list • National Workgroup including National Coordinators • State & Association Volunteers • Floppy disk – PowerPoint – Word documents

  19. California PREP Beginnings • Members of CEA National Affairs Committee were charged with establishing alliances with the county recorders in their area. • Several informal groups scattered throughout California; County Recorders invited to speak at escrow functions • Governor signs AB578 2004 • County Recorder’s Association of California joins California Escrow Association to combine resources and become a formal PREP Chapter • Established initial structure: California Prep Chapter and 5 District Chapters

  20. California Organization NationalPREPCoordinator Ardis Schmitt schmitta@pcisys.net California PREP Coordinator Phyllis Yanagihara Public Sector Chair: Brenda Davis Private Sector Chair: Carolyn Marcial Motherlode District Northern District Bay District Central District Southern District

  21. Core Committee • CEA – represented by Carolyn Marcial, CSEO, CEA Past President and Private Sector Co-Chair; Phyllis Yanagihara, CEO, CEA’s AEA Director and Calif. PREP Coordinator • CRAC – represented by Brenda Davis, Santa Clara Recorder, Public Sector Co-Chair; Theresa Rabe, San Mateo; Sharon Gonterman, Los Angeles • CLTA – represented by Chuck Bennett, President • CAMB – invitation to John Eberhardt, President • CAR – invitationsent to Jim Hamilton, President; George Irvin, Contra Costa • Others – Patty Sanchez, title svc provider;

  22. Initial Focus • Establish working groups in the 5 identified districts • Exchange of legislative positions • Educate members about PREP • Provide speakers for one another’s events • Discuss issues of importance to each industry • Discuss ways each group can help each other

  23. Bay Area Workgroup • Counties Represented: Alameda, Contra Costa, Marin, Monterey, Napa, San Benito, San Francisco, San Mateo, Santa Clara, Santa Cruz, Solano, Sonoma • Co-Chairs:

  24. Central Workgroup • Counties Represented: Fresno, Kings, Madera, Mariposa, Merced, San Joaquin, San Luis Obispo, Stanislaus, Tulare • Co-Chairs

  25. Motherlode Workgroup • Counties Represented: Alpine, Amador, Butte, Calaveras, El Dorado, Mono, Nevada, Placer, Sacramento, Sierra, Sutter, Tuolomne, Yolo, Yuba • Co-Chairs:

  26. Northern Workgroup • Counties represented: Colusa, Del Norte, Glenn, Humboldt, Lake, Lassen, Mendocino, Modoc, Plumas, Shasta, Siskiyou, Tehama, Trinity • Co-Chairs:

  27. Southern Workgroup • Imperial, Inyo, Kern, Los Angeles, Orange, Riverside, San Bernardino, San Diego, Santa Barbara, Ventura • Co-Chairs:

  28. Thank you! To participate, contact: Phyllis Yanagihara, pyanagihara@southlandtitle.com Brenda Davis, brenda.davis@rec.scc.gov.org Carolyn Marcial, cmaricial@firstam.com

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