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What is ClinPortal?

What is ClinPortal? . Web-based, data collection tool Developed at Washington University School of Medicine Designed for the following types of studies PI Initiated Studies Disease-oriented groups (Patient ‘databases’) Multi-institutional studies/trials Application integration

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What is ClinPortal?

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  1. What is ClinPortal? • Web-based, data collection tool • Developed at Washington University School of Medicine • Designed for the following types of studies • PI Initiated Studies • Disease-oriented groups (Patient ‘databases’) • Multi-institutional studies/trials • Application integration • Tissue Suite • CIDER • Grant Supported • Standardized vocabulary • Reuses clinical variables • Data sharing • Identified, De-Identified (HIPAA compliant)

  2. What is a ClinPortal Study? ClinPortal has 2 roles: PI and Coordinator Both roles have the same privileges: full identified PHI for all participants on all forms, unless otherwise specified by PI Complete Protocol Title per IRB approval Familiar, shortened title IRB # IRB documented start date for protocol

  3. Consent • Tiered Consent • Updated • Queryable • Upload signed copy

  4. Overview ClinPortal Participant IRB approved Consent & Protocol Study Calendar

  5. Visit Details Event Visit Form

  6. Form Elements Text Box- integer Drop down list- PVlist Text-decimal (x.xx) Boolean-check box Radio Button-PV list Add More function

  7. Form Elements Date Picker Multi-select list- PV list

  8. Unified Model& Standardization General Study: Family History Fetal Study: Maternal Medical History 2 different studies: General Study and Fetal Study 2 different forms: General Family History and Maternal Medical History Shared attributes: Relationship and Diagnosis

  9. Study Development Cycle Standardization Reuse

  10. System Integration caTissue ClinPortal Data management *Lab results Demographics Medications Diagnosis Procedures Admit/DC Participant Registration Study Protocol IRB approval Encounter dates Visit information CIDER CSMS Administrative, Billing, Regulatory Clinical Research at WUSM

  11. ClinPortal & Tissue Suite Participant Clinical Study Registration Collection Protocol Registration ClinPortal Tissue Suite Clinical Study Collection Protocol CS Event CP Event Visit SCG Form 1 Form 2 … Specimen 1 Specimen 2 …

  12. How do I access ClinPortal? User Responsibilities • Follow established rules and procedures • Obtain HIPAA/IRB approval if necessary • Do NOT share user IDs and passwords • Safeguard patient privacy and protect clinical data sets. • Escalate issues/questions to application Administrator or application Helpdesk • Do NOT download, move, or copy identified/limited data sets to USB drives, CDs, DVDs, other removable devices, or servers/workstations/desktops/laptops on unsecure networks • User access will be revoked in any case of failure to follow the rules. Access • On campus: accessed from any WUCON connection • Off-campus : accessed with a VPN client • ClinPortal Administrator approved user • Users must have an approved study • Request access on homepage or by contacting our helpdesk at help@bmi.wustl.edu

  13. Demonstration https://clinpd6.cbmi.wucon.wustl.edu:8443/clinportal

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