Treasurer Training!!!

1. Treasurer Training!!! Presented By: SGA & the Business Office

2. SGA Treasurer • Handles all money from the Student Activities Fee • Oversees the Ways and Means Committee • Supervises and Coordinates activities of all organizational treasurers

3. Structure of the Funding Process • SGA • Senate • Treasurer • Ways and Means Committee • Review Applications • Hold orgs to spending and conduct audits • Business Office • Money money money! • You!

4. What do Org Treasurers do? • As org treasurer, your responsibilities include • Preparing budgets for funding requests • Keeping all financial records • Ledger • Reciepts • Monthly Statements • Contacting your Ways and Means rep with any questions

5. Where does the money come from?

6. Student Activities Fee • $186 per student ($22 for ResHalls, $164 for Student Programming) • Paid by every student • Anticipated 2250 students • Over $414,719 for the year.

7. Where does the money go?

8. Student Support Services • PVTA • $25,000 • Class Boards • $11,526 • Cultural Houses • $2,500

9. Types of Funding • Contingency • Regular • Special

10. Contingency Funding ($22,000) • Who’s eligible? • New orgs after 2nd semester, and regular funding dropouts • Must be applied for each semester • 4-2 rule • New orgs need 4 consecutive semester to be eligible for Regular funding • Dropouts only need 2 • Smaller Pot of Money

11. Regular Funding ($166, 806) • Has already been determined for the 12-13 school year • Orgs that (re)graduate from contingency funding • Applied for once in the spring • Money granted is split between semesters

12. Special Funding ($52,000) • All orgs that eligible for funding can apply • Opens after contingency funding is granted, and goes until money runs out. • Use for big/unforeseen events • Speakers • Conferences • Budget overflow will be suggested for Special Funding • Guidelines

13. Applying for Funding • Get your app in ON TIME! • Funding form example • Explain everything • Don’t apply for money AFTER you have spent it

14. Audits • At the end of the semester, you will be audited by your Ways and Means Rep • Three Keys to Victory: • Receipts • Buy things with a receipt • Keep it (more on this from the business office) • Record it in your ledger • Ledger • Monthly Statements • Given by the business office • Need to match the receipts AND ledger

15. Further Funding Guidelines • The purpose of SGA Funding is to fulfill your org’s mission statement. • We do not fund gifts, prizes, rewards or personal items. • If you request money for speakers, conferences etc, then details need to be finalized and CONFIRMED (i.e. time, date, location, exact expenses) and included in the application. • If you need transportation to attend an event, then please request a fleet van from auxiliary services. • Food expenses, Hotel expenses, Appreciation party, Conference fees, Uniforms/costumes, t-shirts, printing based on auxiliary prices, DJs, Fleet Van accident.

16. Fundraising • All orgs are required to fundraise a portion of their budget. • Remember: fundraising is only fundraising if it’s actually generating profit • If an org doesn’t include fundraising in its budget proposal, the Ways and Means Committee will subtract the appropriate percentage from the funding decision.

17. Resources • Your Ways and Means Representative • Authorized Signers’ Ella site • SGA Website

18. Questions? • Email me at rapte22p@mtholyoke.edu • Office hours (TBA – keep a look out for my email ) • Email Tori at barto23v@mtholyoke.edu • Email Zara Nizami at znizami@mtholyoke.edu