Faculty Center for Instructors and Roster Contacts

1. Faculty Center for Instructors • Roles and Access • Faculty Center Features • Grade Changes and Approval

2. Faculty center for Instructors and Roster Contacts The self-service Faculty Center is for Instructors and Roster Contacts to: • View and download class rosters • Notify students in a class via email • Enter final grades • Change grades • Academic progress reporting

3. Faculty center for Instructors and Roster Contacts Requesting Access Faculty/ Instructor You will be able to access all classes for which you are an instructor-of-record automatically. If you don’t see a class that you are teaching in the faculty center – contact your dept’s class scheduler to check if you are listed as an instructor for that class.

4. Faculty center for Instructors and Roster Contacts Accessing the Faculty Center Faculty/ Instructor http://www.asu.edu/interactive For classes starting Fall 2007, select the Faculty Center. Use Rostergrades for Spring and Summer class rosters, grade entry, and for grade changes.

5. Faculty center for Instructors and Roster Contacts Delegates Instructor Delegates A delegate may be a student (TA), a staff member, or another faculty member. TA’s are generally set up to enter grades, but not submit grade changes or assign delegates to a class. TA’s should be set-up with an Instructor Role of TA with POST access. If a TA is to be the primary instructor, and will both enter and change grades, they should be set up as a primary or secondary instructor with POST access. Department class scheduler can add Instructor Delegates by using the pages under Curriculum Management at: Curriculum Management > Schedule of Classes > Maintain Schedule of Classes Instructor delegates may also be added to a class via the faculty center using the Delegate icon on the front page (coming soon).

6. Faculty center for Instructors and Roster Contacts Accessing the Faculty Center Roster Contacts Log into the system https://hrsa.oasis.asu.edu Log in with your ASURITE ID and Password Navigate ASU Customizations>ASU Student Records>Roster Contacts>Faculty Center

7. Faculty center for Instructors and Roster Contacts Accessing the Faculty Center Roster Contacts Class Selection Search for classes within your designated Academic Org.

8. Faculty center for Instructors and Roster Contacts Accessing the Faculty Center Roster Contacts Will have access to classes within your academic organization.

9. Faculty center for Instructors and Roster Contacts Once classes are displayed for a faculty member or a Roster Contact, the operation of the faculty center is the same for all users. Select Term Refresh Term Download (list of classes) Click for Class Detail Click for Class Roster Click for Grade Roster Click for Academic Status Report

10. Faculty center for Instructors and Roster Contacts Class Detail Clicking on the class title will display the course information.

11. Faculty center for Instructors and Roster Contacts • Class Roster • Select the Class Roster icon to display a class roster. This class roster displays all students in the class as defined by the selected enrollment status (default is enrolled). • Posting ID • Notify Students Function • Printer Friendly Version • Download Download (class roster) Posting IDs Printer Friendly NotifyStudents NotifyStudents

12. Faculty center for Instructors and Roster Contacts Notify Students Function Send emails to all enrolled or selected students. The email will be sent to you for your records (these emails will not appear in your ‘sent’ mailbox), with a Blind Copy sent to each student (this prevents students from seeing other student names in the email they receive).

13. Faculty center for Instructors and Roster Contacts Printer Friendly Version Select this option to display a class roster best suited for printing.

14. Faculty center for Instructors and Roster Contacts Download The Download feature allows you to obtain spreadsheets of a list of all your classes for a term or a roster of a selected class. : You can obtain a spreadsheet of any class you are teaching by selecting the class roster icon and then the download icon :

15. Faculty center for Instructors and Roster Contacts Faculty Center Grade Roster • The Grade Roster icon will appear beside a class when grade rosters have been generated for a class. • Grade Rosters are generated nightly by a batch process controlled by the University Registrar’s Office.

16. Faculty center for Instructors and Roster Contacts Grade Roster • The grade roster type: • Final Grade • Approval Status: • Not Reviewed (unposted/changeable) • Post Tonight (post to student records in nightly batch) • Complete (all grades posted) • Find Function • Unassigned grades only • Add this grade to all students • EN Grades

17. Faculty center for Instructors and Roster Contacts Academic Status Report • Replaces early warning and midterm • Both instructors and delegates will be able to submit Academic Status • Reports • The academic status report icon will display on the screen the first day that • the academic status report period is available. For this fall it will not display • until Sept. 17th. The icon will remain for the duration of the term and the • instructor will be able to view the academic status report information.

18. Faculty center for Instructors and Roster Contacts Academic Status Report Two Academic Status Reporting periods per semester, each reporting period will be 3 days. For the “D”, “E”, or Unsatisfactory” grades, you are required to select a reason and an action. The instructor can submit the status report during the three day reporting period.  If there was an error in what was submitted, they have until the period closes to resubmit.  Once the period closes, they cannot make changes to what was submitted.

19. Faculty center for Instructors and Roster Contacts • Available NOW! • Class Rosters in Faculty Center • Coming Soon! • Grade Changes • Grade Changes Approval • Import grade roster • Instructor delegate assignment • Roster reports • Last date of attendance for EN grades

20. Faculty center for Instructors and Roster Contacts Helpful Links University Registrar’s Office www.asu.edu/registrar/facultyandstaff How to set your browsers for downloads (For Everyone) http://www.asu.edu/courses/oasis/_JobAids/SetYourBrowserforPeopleSoft.pdf How to view rosters via standard student pages view (Roster Contacts) http://www.asu.edu/courses/oasis/_JobAids/SummaryOfEnrollment.pdf How to check what roles you have in PS (Roster Contacts) http://www.asu.edu/courses/oasis/_JobAids/ViewYourRoles.pdf Instructions for applying for access link (Roster Contacts) http://www.asu.edu/oasis/support/documents/RequestAccessForYourself.pdf Link for applying for access (Roster Contacts) http://www.asu.edu/interactive/oasis/AddSecurityRequest

21. Faculty center for Instructors and Roster Contacts Next Steps Instructors – Access the Faculty Center and see if your classes are there – If not, check with your class scheduler. Roster Contacts – Request access, access class rosters (via faculty center or standard student pages view)

22. Faculty center for Instructors and Roster Contacts Ongoing Communication For suggestions for improvements: Email AskOasisTraining@asu.edu – put “Faculty Center Suggestion” in the subject line. For immediate help, submit a help ticket http://www.asu.edu/support Select University Technology Office for the organization, Select PeopleSoft for the categoryType in a summary and description of your problem.