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Data Entry PEI Outcomes Measures Application

Data Entry PEI Outcomes Measures Application. John J. Flynn Odre Miller LAC - DMH, MHSA Implementation Unit Barbara Filkins WRMA. Learning Objectives. Learn about PEI Outcomes history & purpose Discuss how to organize and check PEI Outcome questionnaire scores from Clinicians

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Data Entry PEI Outcomes Measures Application

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  1. Data EntryPEI Outcomes Measures Application John J. Flynn Odre Miller LAC - DMH, MHSA Implementation Unit Barbara Filkins WRMA

  2. Learning Objectives Learn about PEI Outcomes history & purpose Discuss how to organize and check PEI Outcome questionnaire scores from Clinicians Learn how to enter those scores in the PEI OMA computer application Learn how to spot and fix problems with PEI Outcome Measures Data But first -- a word about handouts… 2 Version 2.97 - August 9, 2013

  3. The What and Why of PEI Outcomes • Outcomes are basically Questionnaires to help us understand what’s effective • State Mandated: we receive funds from the MHSA, so we need to provide Outcomes Version 2.97 - August 9, 2013

  4. Outcomes: History Full Service Partnership (2006) Specialized Foster Care (2007-2010) Field Capable Clinical Services (2009) Wraparound FSP (2010) Prevention and Early Intervention or PEI (2011) Version 2.97 - August 9, 2013

  5. The What and Why of PEI Outcomes • Your clinicians are being trained in collecting Outcomes for a variety of different Evidence Based Practices • DMH has built you a custom application to do Data Entry: the PEI Outcome Measures Application Version 2.97 - August 9, 2013

  6. What are PEI Outcome Measures? • COMPLICATED! • It’s up to us to sort them out! Version 2.97 - August 9, 2013

  7. The PEI Roadmap… Version 2.97 - August 9, 2013

  8. As if this weren’t complicated enough…there’s CiMH! SOME EBP’s are not entered into the PEI OMA, they are sent to the CiMH using “data shells” (Excel Spreadsheets). • Managing and Adapting Practice (MAP) • Triple Positive Parenting (Triple P) • Trauma-Focused CBT (TF-CBT) Version 2.97 - August 9, 2013

  9. “How are we going to organize this, Team?” • Make sure you know what questionnaires you’ll be getting, what the schedule is, and what the workflow is! Version 2.97 - August 9, 2013

  10. PEI Outcome Workflow Version 2.97 - August 9, 2013

  11. Working on Outcomes with Clinicians… Version 2.97 - August 9, 2013

  12. Dates and Deadlines: The Treatment Cycle Version 2.97 - August 9, 2013

  13. Rules about Dates…21 Day Window • Pre’s are done within 21 days of the first EBP Session (7 before to 14 after) • Updates can be done any time • Post’s are done within 21 days of the last EBP Session (7 before to 14 after) Version 2.97 - August 9, 2013

  14. Rules about Dates…Birthday! • The Questionnaires that the clinician will use depends on the client’s AGE at the time of the FIRST EBP SESSION. • The system will calculate the client’s age based on their age in the Integrated System at the time of the first EBP Session. • Clinicians use the same set of Questionnaires throughout the treatment, even if the client has a birthday. Version 2.97 - August 9, 2013

  15. What will the data you get look like? • It depends! Version 2.97 - August 9, 2013

  16. What will the data you get look like? • Many providers are using spreadsheets like these to communicate scores from questionnaires… Version 2.97 - August 9, 2013

  17. Sorting: what have I got here? Version 2.97 - August 9, 2013

  18. Sorting…what problems have I got here? Version 2.97 - August 9, 2013

  19. Sorting…what problems have I got here? My Client here is 16 years of age… Version 2.97 - August 9, 2013

  20. What if the clinician is unable to collect a questionnaire? Version 2.97 - August 9, 2013

  21. What do you do when you find those mistakes? Do you fix them? Version 2.97 - August 9, 2013

  22. And now…the PEI Outcome Application… • The HAPPY PATH version… Version 2.97 - August 9, 2013

  23. And now…the Rocky Road…. • Careful! • Errors on Sheets • Bad Scores! • Missing Information! Version 2.97 - August 9, 2013

  24. Data Entry Training: Happy Path • Sample Data on correct Worksheets • Data’s already sorted • Sample Client ID’s for everyone • Training Environment: • http://clsxtrainweb/PEIOutcomeMeasures • Login as User Name: jflynn • Password is: data Version 2.97 - August 9, 2013

  25. Avoiding Data Entry Errors Version 2.97 - August 9, 2013

  26. Questions or Additional Information • Outcomes Project Website • http://dmhoma.pbworks.com • PEI Outcomes e-mail address • PEIOutcomes@dmh.lacounty.gov • E-group for PEI Outcome Measures Application Alerts. • Peioutcomes-subscribe@yahoogroups.com Version 2.97 - August 9, 2013

  27. Finally… HELP DESK: 213-351-1335 Issue Description, Provider #, Focus of Treatment, EBP and Client ID Help Desk will triage your call…Odre is our point man for PEI OMA The OMA is getting updated! Now a couple more things for you… Let’s review the Data Entry Checklist Please help us with our Training Evaluation 27 Version 2.97 - August 9, 2013

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