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Program / Construction Management Selection Process

Program / Construction Management Selection Process. Board of Trustees Update. February 8, 2005. PM/CM Selection Process Agenda. Selection Committee Roles & Responsibilities of Program Management (PM) & Construction Management (CM) firms PM/CM Selection Criteria

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Program / Construction Management Selection Process

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  1. Program / Construction Management Selection Process Board of Trustees Update February 8, 2005

  2. PM/CM Selection Process Agenda • Selection Committee • Roles & Responsibilities of Program Management (PM) & Construction Management (CM) firms • PM/CM Selection Criteria • PM/CM Request For Qualification (RFQ) / Request For Proposal (RFP ) Process • BOT Interviews • - 3DI • - Swinerton • PM/CM Selection Committee Review • Next Steps

  3. Selection Committee • Dr. Frances White - Superintendent/President • Wanden Treanor - Trustee • Harry Moore - Trustee • Al Harrison - Interim VP, Business Services • Bob Thompson - Director of M&O • Yulian Ligioso - Director of Fiscal Services • Ben Cayabyab - Buyer, Fiscal Services • José D. Nuñez - Measure C Consultant • Don Flowers - Classified Staff • Gene Clements - Faculty • Carolyn Sanders - Administrative Support

  4. Program Management (PM) Responsibilities: • Implements all Aspects of Measure C • Overall Program-wide Scope of Work • Overall Program-wide Construction Organization • Overall Program-wide Communications • Overall Program-wide Schedule • Overall Program-wide Financial Management • Overall Program-wide Quality Control • Overall Program-wide Logistic & Safety

  5. Construction Management (CM) Responsibilities: • Overall Campus Wide Construction Projects • Coordination with District, PM and College Staff • Conducts Project Design & Code Reviews through CD/WDs • Coordinates Activities of Contractor(s) • Generates Detailed Project Schedule • Manages & Maintains Project Budget & Fiscal Controls • Manages & Maintains Project Documents • Manages & Maintains Project Controls

  6. Construction Management (CM) Responsibilities: • Move Management (All Aspects) • Design & Code Constructability Reviews through CDs • Coordinates Activities of Multiple Contractors & Vendors • Generate Detailed Project Schedules • Manage & Maintain Project Documents • Produce & Evaluate Construction Estimates at SD/DD/CDS • Ensure Overall Campus Communications

  7. PM/CM Selection Criteria • Experience with DSA (Mandatory) • Experience with CCC Chancellor’s Office (State) • Experience in Higher Education Projects (Mandatory) • Knowledge of K – 14 Construction in CA • Experience in Design Build Contracts • Experience & Approach to Value Engineering • Experience with Complex Financial Management • Experience with Program Controls • Approach to Program Planning and Design

  8. PM/CM Selection Criteria (cont.) • Experience & Approach to Cost Estimating • Experience & Approach to Bidding • Experience & Approach to Multiple Contract management • Experience & Approach to Construction Administration • Experience & Approach to Project Management • Experience with Managing Multiple Disciplines • Experience & Approach to Design Management

  9. PM/CM Selection Criteria (cont.) • Experience with Move Management • Experience & Approach to Communications • Experience with Public Contract code • Experience with Bond Programs & Financing • Experience with Shared Governance • Size, Experience, & Composition Firms • Responsiveness to RFQ • Business Practices

  10. Program/Construction Management RFQ/RFP: The Process • Selection Committee - Established 10/8/04 • Public Notices Published - 10/28, 11/5/04 • Mandatory Prebid Briefing Conducted (30 Firms) - 11/11/04 • RFQ Issued (9 Firms Responded) - 11/11/04 • RFQs Screened, Long List Established (4 Firms) - 12/17/04 • Request For Proposal Issued (RFP) - 12/17/04 • Long-Listed Firms Interviewed - 1/27/05 • BOT Interviews Finalist Firms (2 Firms) – 2/8/05 • Notify Selected Firm / Authorized Staff to Negotiate Contract– - TBD • Negotiate contract (March / April BOT) • Assign Tasks

  11. PM/CM Interview Procedures • Interview • Firm Presentation – 25 Minutes • Board Question & Answer – 15 Minutes • Break & Setup – 10 Minutes • Specific Reponses to Specific Questions • Shared Governance • Financial Management • Scheduling • Program Controls & Reporting • Communications

  12. Interviews • 3D/International • Swinerton Management & Consulting

  13. PM/CM Committee Evaluations • Statement of Qualifications Technical Content • Financial Strength • Request for Proposal Technical Content • Reference Checks • Elimination Interviews – 4 Firms - Presentation (Format / Interaction) - Reponses to Committee Questions • Recommendation – 2 Firms

  14. Questions & Answers Carolyn Sanders 415-485-9343 Carolyn.Sanders@marin.cc.ca.us José D. Nuñez 650-574-6512 nunezj@smccd.net

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