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ETD’s at the University of Saskatchewan or…

ETD’s at the University of Saskatchewan or…. David Fox & Darryl Friesen University of Saskatchewan October 4, 2003. Dude, Where’s my Thesis?!. David Fox & Darryl Friesen University of Saskatchewan October 4, 2003. The UofS ETD Process.

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ETD’s at the University of Saskatchewan or…

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  1. ETD’s at the University of Saskatchewanor… David Fox & Darryl Friesen University of Saskatchewan October 4, 2003

  2. Dude, Where’s my Thesis?! David Fox & Darryl Friesen University of Saskatchewan October 4, 2003

  3. The UofS ETD Process • Illustrates some important current trends in info dissemination/retrieval: • Open source software • Automatic metadata generation • OAI harvesting • Automatic library catalogue updates • Intent is to be maintenance free • minimal staff intervention

  4. Short History of ETD’s at UofS • meeting with Grad Studies, Jan 2002 • Support from Dean of Grad Studies, Library Director • D. Dombrosky, D. Fox, D. Salt attended ETD 2002 Symposium at BYU

  5. ETD 2002 Symposium Provo, Utah May 30 - June 2, 2002

  6. ETD 2002 Symposium Provo, Utah May 30 - June 2, 2002

  7. NDLTD - Networked Digital Library of Theses and Dissertations • “a loose federation of member institutions and organizations that publish ETDs”. (Suleman & Fox) • Founded in 1996; 185 member universities and supporting organizations worldwide • NDLTD provides support to universities, libraries, faculties and graduate students to encourage authoring, indexing, archiving, retrieving and disseminating ETDs • software tool for publishing and disseminating ETDs • ETD-ms metadata standard for theses and dissertations • NDLTD union archive • annual EDT symposia

  8. The ETD International Symposia • ETD 2002 – Provo, Utah • ETD 2003 - Berlin • ETD 2004 – 7th International Symposium on ETDs • Lexington, KY – June 3-5, 2004

  9. Short History of ETD’s, continued • Internal report to UofS Library staff, June 2002 • A lot has happened on the past year! • ETD Implementation Task Force: • D. Fox, D. Friesen, D. Salt, VT Lam, D. Dombrosky • Implementation/customization of ETD-db software from Virginia Tech • Pilot project with 49 ETD’s to date

  10. UofS ETD Program: tentative plan • Fall 2002 – pilot project with 20-50 volunteer grad students • Fall 2003 – ETD’s optional for all grad students • Fall 2004 – ETD’s compulsory for all grad students • Development of UofS ETD Site

  11. ETD-db software • Open source software developed at Virginia Tech as a joint project between their Grad School, Digital Library and the Networked Digital Library of Theses and Dissertations (NDLTD) • Implementation of ETD-ms specification developed by NDLTD (and others)

  12. ETD-db: what it is • Web-based system for data entry and theses management • Written in Perl • Uses MySQL database as the backend datastore • Uses a series of templates to allow customization • Can be installed, configured and customized in a matter of days

  13. ETD-db: what it does • Captures source info from grad student • Manages the ETD development process • Communicates by email with grad student, thesis supervisors, Grad Studies • ETD isn’t published until reviewed and approved by Grad Studies • Installs an OAI server • Makes records available for harvesting in a variety of metadata formats, incl. DC, ETD-ms, MARC • Separate local file of MARC communications records

  14. Grad Student Committee / Advisors NDLTD OAI Repository OCLC OAI Repository data entry / maintenance Additional OAI Repositories external repositories browse / search ETD-db: how it works SQL Database (MySQL) OAI Server Web Server MARC DC, ETD-ms, MARC … Library Catalogue

  15. ETD creation and approval • ETD creation process • Login to Library ETD site • Complete “Add New Main Record” form, add supervisor info, upload files • ETD approval process • Login to ETD administration site • Review and manage submitted, approved, withheld ETD’s

  16. ETD output • ETD’s in the Catalogue • Run the marc.php script to display the MARC source • Do local call number search for “Electronic Thesis” to display ETD’s in Web OPAC • ETD’s on the Web • Google Search • OAI Repository Explorer • NDLTD OAI ETD Union Catalog • OCLC XTCat NDLTD

  17. Conclusions • Dude, where’s my thesis? everywhere! • In the Catalogue, in the general Web search engines, in the OCLC XTCat NDLTD thesis union list, and elsewhere • DC is sufficient to describe theses and many other types of publications. MARC is overkill for ETD’s • The ETD-db model for creation and dissemination of metadata has relevance for other types of local information: e.g. archival, special collections materials

  18. Some Useful URLs NDLTD - http://www.ndltd.org/ ETD-db software - http://scholar.lib.vt.edu/ETD-db/ ETD Digital Library - http://www.theses.org/ ETD 2004 - http://www.uky.edu/ETD/ETD2004/ Suleman, H., and Fox, E., Towards Universal Accessibility of ETDs: Building the NDLTD Union Archive, 2002 Leveraging OAI harvesting to disseminate theses, 2003

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