Effective Membership Drive and Dues Submission

Effective Membership Drive and Dues Submission Johansen Pico, District Treasurer Jeffrey Xiong, Member Relations Chair

Step One: Attracting Them • Freshman Orientation/ Club Fair • Showcase what makes Key Club so GOLDEN • Service • Leadership • Inclusiveness • Caring • Trustworthiness • Spirit

Catch their eyes with… Spirit BEE spirited, but do not scare them. Moderation is key. Inclusiveness Do not exclude anyone when presenting information. Engage the audience! Information Capture their interests and share your own Ambitious? Leadership!

Inspire Bring out the leaders in them – personal anecdotes are perfect here Publications Posters Newsletters Brochures – there are free brochures on the KC store Quick Incentives: Candy! Contact information

School Announce meetings to the campus! Posters Flyers School Announcements Wear Key Club gear Division shirts Officer polos Lanyards Pins Other Key Club Attire

Step Two: Keeping Them • Time for recognition! • Awards • Member of the Month • Recognize a member at meetings • Templates for awards are available on the Cyber Key • Recognize the advisors as well! • Appreciating the advisor can motivate the advisor to continue their service

Keep members interested Consistent service opportunities Effective club meetings Education topics Icebreakers Guest speakers Create social gatherings for members to familiarize themselves with other members Great bonding opportunity Members love food! Have fun activities prepared Remember…ERFs!

Stay in contact with the members If members do not know the happenings within the club, how will the club function? Remind them of their successes Be careful with language; be positive! Have something new every month Break away from traditions Don’t be afraid of new things

Urge members (active or inactive) to renew their membership annually Educate members on the benefits of paying dues annually If they know where there money is going to, they will be more inclined to stay Most of all, tell them THANK YOU. Email Handwritten letters Awards

Dues and Membership • Now that you have them interested, encourage them to become an official member. • Official members must pay dues • Explain what dues go towards • Be ready for questions!

What Dues Go Towards International District Membership Card & Pin Administrative Budget Officer and Board Budget (Int’l President, VP, Trustees) Key Club Magazine Youth Opportunities Fund International Convention Recognition Awards Administrative Budget Office and Board Budget (Exec’s, LTGs, Committee) Key Leader Scholarship Recognition Awards

The Basics • -Dues can range between $11.00-$22.00 • ($6.50 to International, and $4.50 to CNH) • -Dates to Remember! (received by)

Important Dates • September 30th • If your club is suspended make sure to pay your last years • dues by this time. • October 1st • First Payment Date • November 1st • Early Bird Dues • December 1st • Make sure dues are sent in by this time or your club will be • considered delinquent • February 1st • Dues Recognition

The Gold Mine of New Members • The beginning of the school year is always the time where incoming freshman and curious students go to meetings to see what this organization is about • Take advantage of this burst of attendance

#1 Question:Hey, what is Key Club? Key Club is an international, student-led organization providing its members with opportunities to perform service, build character, and develop leadership. Our vision is to develop competent, capable, and caring leaders through the vehicle of service. What is Key Club to you?

Membership Update Center • http://keyclub.org/muc • Login to the MUC • Faculty Advisor’s registered email should receive the password after pressing Register/Reset Password • Advisor Change? • Old advisor should contact Member Services with any advisor changes

Officer and advisor information needs to be updated ASAP • The first page of the MUC includes club info, quick financial information, club officers, advisors, and school contact information • Club officers can be added/deleted • Advisor changes need to be made by contacting Kiwanis • 800-KIWANIS or memberservices@kiwanis.org

Dues Collection should be introduced by the first club meeting. Use Membership Applications for an easy way to transfer membership information to the MUC

Having these selections on a membership application will make the Club Secretary’s job easier

After all members are inputted into the MUC, you can generate an invoice • Copies of invoice should be provided to book keeper and faculty advisor • Follow up with book keeper to see if check mailed • Lack of communication with club and school is a big factor of why clubs have late dues

Submission • Send a copy of the printed invoice, along with a check payable to Key Club International to • Key Club International • PO Box 6069, Dept 123 • Indianapolis, IN 46206-6069 • (unless paying via Credit Card)

Reminders • Be mindful of language and school policies • CA Clubs: Due to the ACLU lawsuit, clubs have challenges collecting dues. • Need to be updated on appropriate language/procedure to be able to collect fees on time • Dues should be introduced as soon as the first meeting • Communication is key for on-time dues • Start early! • Identify problems with the MUC before the school year starts

Questions? Comments? Concerns?

Effective Membership Drive and Dues Submission