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DELTA  Relevant information at your fingertips

DELTA  Relevant information at your fingertips. DELTA Retrospective Digitisation of Journals dr Patricia Alkhoven Research Department Koninklijke Bibliotheek The Hague, Netherlands patricia.alkhoven@kb.nl www.kb.nl. Digitising Journals. Copenhagen 13-14 March 2000. .

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DELTA  Relevant information at your fingertips

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  1. DELTA  Relevant information at your fingertips DELTA Retrospective Digitisation of Journals dr Patricia Alkhoven Research Department Koninklijke Bibliotheek The Hague, Netherlands patricia.alkhoven@kb.nl www.kb.nl Digitising Journals. Copenhagen 13-14 March 2000.

  2. DELTA  Contents • DELTA: The Project • Current situation • Retrospective digitisation of journals • Organisation • Selection • Hybrid model • Digitisation process • Costs • Conclusion Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  3. DELTA  The Project DELTA: Dutch Electronic Library Technology Association • Partners: Pica, KB, Dutch university libraries • 1998 - 2001 • Goal: Implementation Virtual Research Library Content building: full-text Built an integrated user workstation Workpackages 1+2: retrospective digitisation Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  4. DELTA  Current situation • Metamorfoze • microfilming books published 1840-1950, literature collections and newspapers • inventarisation of journals • research: Digitisation of Microfilms • Digitisation projects • manuscripts, maps, newspapers, books, images, prints, pamphlets, “cultural heritage” • Electronic journals Elsevier/ Kluwer • electronic deposit collection • No co-ordination between libraries Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  5. DELTA  Digitisation of journals Retrospective digitisation of Journals: • Why • Preservation & Access; Sharing information; enhance intellectual value of material; stimulate use of older material for education and research • What: • Selection of scientific and scholarly journals • Who: • Delta partners + Pica • How: • JSTOR as model ? Distributed model ? Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  6. DELTA  Selection 1 • Selection criteria journals • international reputation and use • preferably bilingual or in another language • relatively high use, broad user group • no reference journals, annuals or annual reports • older than 25 years and still running • no reprint available • different types of journals (illustrated, colour, text only, tables etc.) • different kinds of publishers (e.g. commercial, university press, scholarly associations) Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  7. DELTA  Selection 2 Five selected journals: 1. Oud Holland 2. Sociologia neerlandica 3. Bijdragen tot de taal-, land- en volkenkunde 4. Economische Statistische Berichten 5. De Economist Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  8. DELTA  Organisation 1 • Central co-ordinating bureau • Example: Metamorfoze Bureau • Project Management • Technical, organising and juridical expertise • Technical Guidelines • Licencing Contracts • Fund raising • Each library responsible for microfilming and digitisation of a journal: build up experience • Each library responsible for archiving own share Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  9. DELTA  Organisation 2 KB UL Groningen Oud-Holland Sociologia Neerlandica Central Co-ordinating Bureau: Advice & Support UL Nijmegen UL Maastricht Economist Bijdragen TLV Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  10. DELTA  Hybrid Approach • Simple hybrid model • Microfilming for preservation ends • Digitisation of Microfilms (outsourcing) • No OCR • Images + table of contents (simple) • Only articles (no editorials, reviews, adds, news) • Registration in OPC, access via OLC and PiCarta with link to full-text document • Outsourcing microfilming and scanning • Develop guidelines for contractors • Free access Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  11. DELTA  Digitisation process 1 • Steps in the digitisation process: • Preparation • Cataloguing • Microfilming • Scanning • Access • Storage & maintenance • Costs Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  12. DELTA  Digitisation process 2 • Preparation • Where is the material located • Completeness of basic set • Condition, restauration • Other holdings • Complementary issues • Registration “in the process of being digitised” • Transportation for scanning Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  13. DELTA  Digitisation process 3 • Cataloguing • Required depth of description • Use of existing descriptions • Registration in central catalogue • Link to network (URL) • Definition of filenames • Adaption and expansion of descriptions • keying table of contents Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  14. DELTA  Digitisation process 4 • Microfilming • Prepare material • Produce microfilms following international standards for preservation microfilm • Quality control of films • Registration of films • Storage of master films • Duplicates for digitisation Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  15. DELTA  Digitisation process 5 • Scanning • (Original or )via preservation microfilm • Definition of standards, resolution: size digital document (archive, presentation) 400-600 dpi • Technical metadata: required elements • Scanning: archive + presentation + thumbnails • Filename conventions • Quality control digital images • Storage on server Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  16. DELTA  Digitisation process 6 • Access • OLC and PiCarta • Format: HTML, PDF or TIFF? • Load images + descriptions on server (check storage space) • Tests with several computers (modem) • Open to public • Keep information up to date Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  17. Koninklijke Bibliotheek, Nationale bibliotheek van Nederland

  18. DELTA  Digitisation process 7 • Storage and maintenance • Storage of archival images on (slow)server or off-line. Or deleting them. • Storage of presentation images and thumbnails on (fast) online server • Storage on server each library and/or a central server (KB- deposit (DNEP); Pica) • Keep accessible • Long term preservation: convert? Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  19. DELTA  Costs 1 • Costs (estimated in Dutch guilders ƒ) • Microfilm: 1 meter = 7500 openings = ƒ0,70 p2p • Preparation (page per page) = ƒ0,125 p2p • Quality control of films = ƒ0,05 p2p microfilming = ƒ0,70 p2p : 2 = ƒ0,35 pp • Scanning = ƒ0,65 pp • Storage on CD-ROM/SERVER = ƒ0,35 pp • Quality control of digital images = ƒ1,00 pp scanning = = ƒ2,00 pp • Keying Table of Contents =ƒ2,10 per article. Depending on the length of an article: between = ƒ0,07 pp and ƒ0,70 pp • Projectmanagement 15 % Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  20. DELTA  Costs 2 • Estimated costs per journal (in Dutch guilders ƒ) 1. Oud-Holland 28.000 pages, 3000 articles. ƒ 2,20 per page x 28.000 = ƒ 62.000,- (ex. VAT) 2. Sociologia neerlandica 3750 pages, 200 articles. ƒ 2,11 per page x 3750 = ƒ 8.000,- (ex. VAT) 3. Bijdragen tot de taal,- land- en volkenkunde 87.500 pages. 3000 articles. ƒ 2.07 per page x 87.500 = ƒ 182.000,- (ex. VAT) 4. Economische Statistische Berichten 80.000 pages. 33.000 articles. ƒ 2,88 per page x 80.000 = ƒ 230.000,- (ex. VAT) 5. De economist 93600 pages. 3000 articles. ƒ 2,07 per page x 93.600 = ƒ 194.000,- (ex. VAT) Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  21. DELTA  Costs 3 • Total costs in Dutch guilders ƒ5 journals ƒ 675.000,- VAT 17,5 % ƒ 118.125,- Projectmanagement 15 % ƒ 118.969,- Total ƒ 912.094,- (1 euro = ƒ 2,20) • Fund raising by co-ordination bureau • 50% or more contribution by libraries Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  22. DELTA  Conclusion • Achieved • Workplan and workflow for joint project • Selection model and licencing contracts • Hybrid approach and technical guidelines • Organisational model and Cost model • Implementation • Much interest from university libraries • Finding funding via UKB: IWI (Innovation Scientific Information), or else national goverment, Netherlands Organisation of Scientific Research (NWO). Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

  23. DELTA  For more information: Patricia Alkhoven & Trix Bakker Koninklijke Bibliotheek, The Hague, Netherlands patricia.alkhoven@kb.nl trix.bakker@kb.nl www.kb.nl Digitising Journals. Copenhagen 13-14 March 2000. P. Alkhoven Koninklijke Bibliotheek NL

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