Governor’s Highway Safety Program

1. Governor’s Highway Safety Program 2011 Grants Workshop for Educational and Non-Enforcement Grants

2. Workshop Topics Highway Safety Grant Program Strategies for Highway Safety GHSP Grant Application Grant Agreements Grant Activity Reporting Evaluation of Activity

3. The Purpose of NHTSA Highway Safety Grants Program Federal Grants are provided to the States to help implement programs to reduce motor vehicle crashes, the resulting fatalities, injuries, and property damage.

4. Model Data driven, targeted activity designed to change behavior. Best implemented with wide-ranging collaboration and in coordination with others in the field.

5. Strategic Highway Safety Planning Critical Emphasis Areas Keeping Vehicles on the Roadway & Minimizing the Consequences of Leaving the Road Improving Young Driver Safety Improving the Design & Operation of Highway Intersections Increasing Safety Restraint and Child Restraint Use Reducing Impaired Driving Curbing Speeding and Aggressive Driving Keeping Drivers Alert

6. TURN OFFTEXTING.COM New Initatives

7. Initiatives Of Interest Click It or Ticket: Always matched with Memorial Day Weekend: May 24 – June 6, 2010 Over the Limit - Under Arrest: Always matched with Labor Day Weekend: August 20 – September 6, 2010

8. Crash Reduction Program Priorities Restraint Use Drinking and Driving Speeding/Aggressive Driving Distracted Driving

9. What Keeps the Money Coming? Results!! Reduce Crashes!! Move the Numbers!! Save Lives!!

10. Training Expectations • We will be offering education opportunities. Topics such as: • Child Restraint and seat belts • Instructor/facilitator • Community Traffic Safety • Program Evaluation • Working with Media • We expect you, as highway safety promoters, to attend trainings to better prepare yourself to address the issues.

11. Results for 2009 Seatbelt use 85.4% 75 fatalities: 59% of fatals Unrestrained; 15% over 70; 20% over 60. Over a third of Vermont highway fatalities are Alcohol-Related Nearly half of Vermont highway fatalities and over 15% of all crashes involve speed Over 20% of all Vermont crashes involve distraction

12. Rules for Grant Funds NHTSA - Federal, State, and DPS rules apply Appropriate use of funds Match Non-supplanting Appropriate accounting systems and procedures

13. Rules We Operate Under Vermont Bulletin 5.5 (and modifications); Policy For Issuing And Monitoring Grants Of State Funds - http://aoa.vermont.gov/sites/aoa/files/pdf/AOA-Bulletin_5_5.pdf NHTSA Grant Management Guidance - http://www.nhtsa.gov/nhtsa/whatsup/tea21/GrantMan/HTML/00_Manl_Contents1_01.html

14. Rules We Operate Under We can sub-grant to governmental, not –for-profit, educational and hospital affiliated organizations. Any activity conducted by a for-profit entity must go through State competitive bid and contracting procedures.

15. Appropriate Use of Funds In addition to General Highway Safety Funds (402), we work with special category funds. Alcohol Countermeasures (410), Occupant Protection (405), Motorcycle Safety (2010), Child Passenger (2011) and Traffic Records (408) are examples.

16. Appropriate Use of Funds Each category has its own limitations, rules, and match requirements. We do our best to shield you from multiple fund categories. When we cannot, we must hold you to those limitations and guide you in the use of the funds.

17. Match Contributions 25% match is required by the NHTSA 402 Traffic Safety Grants Program. Some of our grants require as much as 75% match.

18. Match Contributions Match is the grantee’s contribution, demonstrating commitment to the Highway Traffic Safety Grant-supported project.

19. Match Contributions Examples are: meeting spaces used, volunteers time, donated materials, equipment used…etc.

20. Audits DPS audits each Agency every 3 years They look for good internal controls & and an adequate financial system The auditor can make recommendations and require corrective actions Findings are shared with all state departments and agencies $500,000 Federal Single Audit threshold

21. 2011 Grant Application* Due August 3, 2010, by 4:00 P.M. In the GHSP Office

22. Application Components Agency Identity Problem Statement Project Goals/Objectives Project Activities, Schedule, & Milestones Evaluation Plan Resources Required

23. Page 1 Agency Identity Project Director Tax Numbers and Owner’s Information DUNS Number Budget Summary

24. Accounting Requirement The legal owner of the Federal Tax Identification Number will be the named Sub Grantee and all checks will be payable to that name and address.

25. Page 2 Problem Statement Goals and Objectives Activities, Schedule and Milestones

26. What Do You Need Money For? The “Problem Identification” section of the proposal defines the crash issue you’re trying to resolve. This section and “Project Activities, Schedule and Milestones” define and limit how funds may be spent.

27. Problem Identification • What are your most serious crash and injury problems? (i.e. DUI, Speed, Belts,…etc.) • Where and when is the problem most serious? (Road section, intersection, time of day/year/week) • Who is the problem? Are their common demographics?

28. Evaluation Plan How will you know if you were successful? What will you count? Where will you count it? When will you count it?

29. Problem Statement Identify and describe the specific problem: How bad is it? Where is it worst? Who is it? When is it? Include any available supportive information, documentation and trend data to substantiate and quantify the problem.

30. Project Goals & Objectives List specific items to work on. Set outcome targets. Example for a Community Traffic Safety Grant: Increase belt use at the high school to 80% from the current 36% by Sept 15, 2011.

31. Activities, Schedule & Milestones What are you going to do? When will you do it? Where will you do it? Who will you do it with? Identify your timeline of key events.

32. Page 3 Evaluation Plan Resources Required

33. Resources to Guide You Countermeasures that Work: A Highway Safety Countermeasures Guide for State Highway Safety Offices, Fifth Edition, 2010 The Art of Appropriate Evaluation: A Guide for Highway Safety Program Managers These are available online at www. ghsp.vermont.gov.

34. Resources Required Describe the types and amounts of resources that will be required to carry out the proposed activities.

35. Resources Required Provide a brief narrative of the budget for the proposed project, giving planned sources of funding and how the funds will be spent. The budget narrative should also identify and describe matching contributions to the project.

36. Page 4 - Budget Detail Personnel Cost Supplies Travel and Mileage Equipment Other Operating

37. Personnel Cost Give a detailed breakdown of personnel costs you expect to charge to the grant. Charge only cost’s directly involved in project activities. Include base rate, FICA, Worker’s Comp, compensation, unemployment and health insurance and retirement. No Health insurance on overtime Only those costs identified in the application will be eligible for reimbursement.

38. Personnel Cost • For persons who work less than 40 hours per week: • We will pay for time worked. • We cannot pay for holidays, vacation time, comp time, sick days, etc... • All anticipated personnel cost should be included in the hourly rate you will be proposing to charge for an hour of work.

39. Supplies Include costs for administrative materials and supplies to be used in direct support of the project.

40. Travel and Mileage Mileage Current mileage rate is $.50/mile, which will be changed to match the GAO rate if and when it changes.

41. Travel and Mileage Out-of-State Travel Acceptable reasons for out-of-state travel: NHTSA sponsored training. Conferences at the invitation of the GHSP Coordinator.

42. Travel and Mileage Out-of-State Travel The person must be specifically approved in writing by GHSP. Normal and reasonable travel costs will be reimbursed at the same rates allowable for State of Vermont employees.

43. Travel and Mileage Out-of-State Travel Private conveyance in lieu of air travel – GHSP will only pay the amount of coach airfare if you choose to travel by surface transportation. GHSP will determine “Reasonable” costs. You may be required to travel at less than optimal times and use hotel or commercial shuttles, not taxis, or be reimbursed at the lowest rate.

44. Equipment Any equipment purchased must have prior GHSP approval and must follow state or local purchasing procedures (3-price comparisons are standard). Equipment may only be purchased when needed for highway safety purposes, used for the purpose for which it was purchased, and remains GHSP property. Proportional funding rules may apply.

45. Equipment Equipment, once purchased, must be reported to GHSP for inventory purposes by item description, serial number, price paid and date of purchase. NHTSA holds us responsible and we must identify all equipment purchased by GHSP and subgrantees.

46. Other Operating • Includes project costs that do not fall within the previous categories. • Additional costs of required insurances. • Public media, hand-outs and P.I.& E, each of which require specific approval either listed in the grant or by written notification.

47. Public Information And Education Any proposed materials must be associated with a behavior-change initiative, program or project. The materials must serve a purpose that enhances the project.

48. Public Information And Education All such expenditures require specific prior GHSP approval. Will only be approved for local use for specific localized needs. Any message associated with GHSP must be approved prior to deployment.

49. Indirect Cost We do not, as a policy, pay indirect costs as a percentage of direct cost. Items normally called indirect can be included as direct cost and are eligible for reimbursement.

50. Required Attachments Insurance Certificate Agency Belt Use Policy