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Volunteering With Us

Volunteering With Us. Getting Started. Completing Forms. Please complete all forms and return them to your supervisor or the Volunteer Development Manager Volunteer Agreement Form Volunteer Supplemental Abuse Reporting Policy Volunteer Orientation and Handbook Acknowledgement Form

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Volunteering With Us

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  1. Volunteering With Us Getting Started

  2. Completing Forms • Please complete all forms and return them to your supervisor or the Volunteer Development Manager • Volunteer Agreement Form • Volunteer Supplemental Abuse Reporting Policy • Volunteer Orientation and Handbook Acknowledgement Form • W-9 if accepting a stipend

  3. Logistics • Know when and where you will be volunteering • Who should you ask for on your first day? • What will you be doing? • Keep in contact • Ask your Supervisor for their contact information and the best way to reach them • If you can’t contact your supervisor, contact the Volunteer Development Manager

  4. Workplan • You will get a Workplan from your supervisor or the volunteer manager • This will identify what tasks you will perform and who you can reach out to for guidance or assistance • Talk to your supervisor! • Workplans might change • You might finish something early • Keeping in contact helps make your experience better

  5. People First Language During your internship you will have the opportunity to work with a variety of people. At The Arc, we use People First language, meaning we describe the person first, then the disability. EXAMPLE: Amy is a great volunteer who is sight impaired NOT: Amy is the blind volunteer

  6. Dress Code • Dress appropriately for your volunteer position or circumstances • Business casual/jeans and tennis shoes are ok everyday. • Avoid worn out, patched, tattered clothing, dirty athletic shoes, exercise apparel, tank and tube tops, midriff shirts, flip-flops, shorts, jeans or pants worn around the hips that reveal the stomach or backside Minus the hats and apron, of course

  7. Scent Policy • Some people are negatively affected by scented products • Be sensitive to this and carefully choose which scented products to use

  8. Office Closures • Sometimes The Arc office has to close • This can be due to bad weather, mechanical problems or for other reasons • If the office will be closed, The Arc staff will notify you by email and phone • Make sure your contact information is updated to receive these notices

  9. Accommodations • The Arc will make every reasonable effort to accommodate volunteers with disabilities as requested • The goal of the reasonable accommodation is to ensure equal opportunity to everyone and to enable volunteers with disabilities to enjoy the same benefits and privileges as those without disabilities • If you need an accommodation due to a disability, please talk to your supervisor or the Volunteer Development Manager

  10. Confidentiality • You may have access to private information about individuals we work with, members, contributors, employees or other volunteers • As a volunteer, you will not share any information about a person, including whether that person is receiving services from The Arc to anyone outside the organization unless you are given explicit written permission to do so • This includes documents, notes, files, records, computer files, verbal information or similar materials

  11. Conflicts of Interest • Of course you are able to be involved in activities outside The Arc that are private and unrelated to The Arc’s mission, but you need to avoid conflicts of interest • A conflict of interest can happen if you are able to influence a decision that may result in a personal gain for you or an immediate family member • This typically happens if you are involved with organizations that are trying to do business with The Arc • For example, if The Arc is looking to renovate their office space and you recommend a contractor to do the work; if the contractor is your parent, spouse, sibling, boyfriend, girlfriend, or domestic partner, that would be a conflict of interest • You also should not engage in activities that may be in direct competition with The Arc • For example, opening a thrift shop down the street from one of the Arc’s Value Village thrift stores

  12. Accepting Gifts • If you work with individuals and families directly, they might thank you by giving you a gift • Staff have received various gift cards or other monetary donations • If you receive a donation, speak to your supervisor or the volunteer development manager immediately • Because The Arc does not charge for its services we do not accept gifts • It can create an appearance that we charge fees or require donations in order to receive help, which is not the case

  13. Political Campaigns • The Arc is a non-partisan organization, meaning we do not endorse one candidate or political party over the other • You can do political work on your personal time • Do not use The Arc’s email, phones or equipment for purposes of engaging in political activity • Make it clear you are acting personally and not on behalf of The Arc • Respect the right of other employees and volunteers to choose their candidates or party affiliation

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