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FOCUS! Organizing Your Time and Leading Your Life

FOCUS! Organizing Your Time and Leading Your Life. What would you do if you had ONE extra hour each day?. “Time management is really a misnomer – the real challenge is not to manage time, but to manage ourselves .” Stephen Covey The Seven Habits of Highly Effective People. Overview.

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FOCUS! Organizing Your Time and Leading Your Life

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  1. FOCUS! Organizing Your Time and Leading Your Life

  2. What would you do if you had ONE extra hour each day?

  3. “Time management is really a misnomer – the real challenge is not to manage time, but to manage ourselves.” Stephen Covey The Seven Habits of Highly Effective People

  4. Overview • Purpose • Planning • Prioritizing • Productivity • Handling Interruptions

  5. 1. Purpose “Would you tell me please, which way I ought to go from here?”“Well that depends a great deal on where you want to get to,” said the cat.“I don’t much care where,” said Alice“Well then, it doesn’t matter which way you go,” said the cat. “So long as I get somewhere,” Alice added as an explanation. “Oh you’re sure to do that,” said the cat, “if you only walk long enough.” - Lewis Carroll Alice’s Adventures in Wonderland

  6. 1. Purpose • Vision • Mission • Values • Roles

  7. Do you ever feel like you are being pulled in too many different directions?

  8. “Things which matter most must never be at the mercy of things that matter least.” Goethe

  9. Efficiency vs Effectiveness Clock vs Compass Things vs Relationships Time vs Results

  10. 2. Planning • Time Waster #3 – Inadequate Planning

  11. 2. Planning • One portable planner • SMART goals • Weekly/Daily planning • Time Zones • Master task list • Rituals

  12. “Successful people don’t try to do everything. They learn to focus on the most important tasks and make sure they get done.” Brian Tracy Eat that Frog

  13. “Time management can be captured in a single phrase: Organize and execute around priorities.” Stephen Covey The Seven Habits of Highly Effective People

  14. 3. Prioritizing • Time Waster #1 - Management by Crisis • Time Waster #4 - Attempting too Much

  15. 3. Prioritizing • Quadrant II • Urgency • Importance • Pareto Principle - 80/20

  16. 3. Prioritizing • P/PC Balance • Production - Energy expenditure • Production Capacity - Energy renewal • Full Engagement • Physical • Mental • Social/Emotional • Spiritual

  17. “The number of hours in a day is fixed, but the quantity and quality of energy available. . . is not.” Loehr & Schwartz The Power of Full Engagement

  18. 4. Productivity • Time Waster #7 - Personal Disorganization • Time Waster #8 - Lack of Self-Discipline • Time Waster #9 - Inability to Say “No” • Time Waster #10 - Procrastination

  19. “One of the advantages of being disorderly is that one is constantly making exciting discoveries.” A. A. Milne

  20. 4. Productivity • Control the things you can control • Take responsibility • Alignment • Intentionality • Saying yes is saying no • Saying no is saying yes

  21. 5. Handling Interruptions • Top Time Waster #2 - Phone Interruptions • Top Time Waster #5 - Drop-in Visitors

  22. 5. Handling Interruptions • Deter • Discover • Decide • Respond • Reschedule • Refer • Reject • Demonstrate

  23. “The key is to distinguish the important interruptions from the true time wasters and handle each in an appropriate way.” www.timethoughts.com

  24. Rendall & AssociatesDavid Rendall (919) 222-6295 dave@drendall.com web - www.drendall.com lens - www.squidoo.com/fourfactors blog - www.daverendall.typepad.com

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