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Human Resources New Onboarding Process

Human Resources New Onboarding Process. Claudia White. New Onboarding Process. What is Onboarding The process by which a new employee is received into an organization The process of acquiring, accommodating, assimilating and accelerating new users into a system, culture or methodology.

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Human Resources New Onboarding Process

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  1. Human ResourcesNew OnboardingProcess Claudia White

  2. New Onboarding Process What is Onboarding • The process by which a new employee is received into an organization • The process of acquiring, accommodating, assimilating and accelerating new users into a system, culture or methodology

  3. New Onboarding Program Objectives • Welcome to UTSA • Introduction to Executive staff • Introduction to their organization • Employment information • Benefits orientation • Important websites • Maps and information about the university • Next step/department contact

  4. New Onboarding Process Balancing the Onboarding Process • Making the employee feel at home and welcomed to the university • Information • Completing all the paperwork for compliance and logistical purposes

  5. New Onboarding Process • Directly Supports the UTSA Strategic Initiatives and Goals (strategic initiative 5) • Increase compliance for I-9 forms, ethics training and offer letters • Create efficiencies • Impacting new employee productivity by providing tools earlier to the employee • Reduce time HR spends correcting problems • Retention of employees

  6. New Onboarding Process Present Process for Benefits Eligible Staff • HRMS Position • Chain of approvals • STARS Posting • Chain of approvals • Completion of the hiring process (HP) • HRMS assignment created by department • Benefits Orientation • Approval of Assignment + 1 day • Acquire needed tools (parking pass, network login, ASAP…)

  7. New Onboarding Process • HRMS Position (no change) • Chain of approvals • STARS Posting • Chain of approvals • Posting • Hiring Proposal (No Change) • With HP approval (New Assignment Form)

  8. New Onboarding Process HR Onboarding Begins • Onboarding will take place 1st – 3rd Mondays of each month • Except when Monday is a holiday Receives new assignment form • Form content • Timing of the form • Sends offer letter and Preboarding packet • Electronic vs. Manual • Confirmation of attendance • Create the assignment in HRMS • Approval of assignment in HRMS

  9. New Onboarding Process • Employee will spend first full day in HR • Morning session (information and paperwork) • Lunch • Afternoon session • Network login • High assuranteid • ID Card • Parking Pass • Benefits meeting • Access Control • Telephone setup (if applicable) • Q &A session

  10. Questions?

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